Career Group is hiring: Receptionist/Administrative Assistant in New York

Receptionist/Administrative Assistant – Top Hedge Fund

A leading Hedge Fund is seeking a Receptionist/Administrative Assistant to join their fast-paced, professional corporate environment. As the first point of contact for visitors and a key resource for the administrative team, the ideal candidate will demonstrate superior interpersonal skills, discretion, confidentiality, and professionalism at all times.

Location: In-office, 5 days/week (Monday – Friday) Midtown NYC

Salary: $55-65k base + discretionary bonus, excellent benefits and perks

Hours: 8:30am – 5:30pm, Monday through Thursday, 8:30am-5:00pm on Friday

Responsibilities:

• Answer all incoming calls professionally and forward them internally as appropriate.
• Collaborate with the Facilities Director/Office Manager on relevant tasks.
• Greet visitors with a warm, professional demeanor; offer beverages and assist with seating.
• Review, advise, arrange, and reschedule meetings in the NYC office.
• Coordinate meeting room arrangements, provide hospitality for visitors, and notify employees of visitor arrivals.
• Work closely with the office porter to maintain meeting rooms, hoteling areas, and café spaces.
• Plan and coordinate office events, including happy hours, holiday parties, and HR/networking events.
• Log visitors and services in the building’s management system.
• Assist guests with ancillary needs such as printing, car services, etc.
• Provide administrative support for mailings, deliveries, FedEx, and other office tasks.
• Order and maintain office and pantry supplies.
• Assist the global Executive Assistant team with meeting room reservations and catering coordination.
• Function as part of a collaborative, dynamic administrative team, adhering to the firm's cultural values and "One Team" philosophy.

Qualifications:

• Prior experience in a reception or administrative role.
• Exceptional interpersonal skills and the ability to build relationships across all levels of the organization.
• Ability to work well under pressure and manage multiple tasks simultaneously.
• Proven ability to maintain confidentiality, exercise discretion, and demonstrate good judgment.
• Proficiency in MS Office Suite.
• Strong communication skills and the ability to collaborate effectively with diverse individuals.
• Creative, entrepreneurial team player with initiative, drive, and intellectual curiosity.
• Commitment to upholding the highest level of integrity, professionalism, and character.
• A passion for continuous professional and personal improvement.

Please submit your resume to apply!

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