The Virtual Bench is hiring: Executive Administrative Assistant in San Antonio

Our client is located in San Antonio and looking to add an Executive Assistant to their team . The Executive Assistant will be an expert handling a wide range of administrative and executive support-related tasks. The Executive Assistant will be a highly resourceful team-player, who is comfortable under pressure, while remaining flexible, proactive, and efficient. You will have strong written and verbal communication, and organizational skills, and be able to maintain a realistic balance among multiple priorities.

Responsibilities

• Manage an extremely active calendar of appointments, complete expense reports, compose and prepare confidential correspondence.
• Maintain executive files, arrange detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Anticipating the Executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
• Represents the Executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the Executive office.
• Assists in coordinating the agenda of Senior Management team meetings and off-sites, and all staff meetings.
• Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
• Assists in investor outreach including setting up meetings, managing investor conference participation, and associated travel.

Qualifications

• Bachelor’s Degree
• 5-10+ years of Executive Support
• Investment Management / Banking / Financial Services Industry experience is required
• Heavy calendar management
• Strong travel booking experience
• Expert level in Microsoft Office Suite