Wetlands, Inc WBE/SBE is hiring: Assistant Project Manager in Saddle Brook

Wetlands, Inc. is a trusted contractor in landscape and site construction, with over 25 years of industry leadership. We specialize in delivering high-quality, safe, and innovative projects throughout the NJ/NY/PA region. We are seeking a motivated Assistant Project Manager (APM) to support our Project Management team and help drive operational excellence across our growing portfolio of projects.

Key Responsibilities

The Assistant Project Manager will play a critical role in coordinating project activities, supporting field operations, and ensuring seamless communication between teams, vendors, and clients. Responsibilities include:

Submittals & Procurement

• Prepare and manage submittals to confirm compliance with material specifications (soil, mulch, compost, stakes, aggregates, etc.).
• Develop material lists, vendor RFQs, and requisition forms.
• Review planting plans to ensure accurate species selection (evergreens, shrubs, grasses).
• Coordinate plant material substitutions.

Purchasing & Documentation

• Manage purchase orders, obtain signatures, and maintain proper filing.
• Prepare pencil requisitions and AIA payment applications.
• Oversee tax exemption documentation and follow up with vendors.
• Assemble drawing packages for supervisors and foremen.
• Prepare and manage closeout documentation.

Project Coordination

• Review drawing revisions, plan changes, and perform quantity takeoffs.
• Draft and respond to RFIs/RFCs/RFDs.
• Coordinate daily activities and priorities with supervisors, foremen, and drivers.
• Manage material deliveries, freight details, and logistics.
• Call 811 for utility mark-outs and coordinate with utility companies.
• Tag plant material with nurseries and coordinate inspections.

Field & Safety Support

• Distribute PPE and apparel to field personnel.
• Ensure safety compliance through JHAs, toolbox talks, and daily huddles.
• Assist with punch lists and project closeouts.
• Attend project meetings and walkthroughs, documenting and relaying critical information.

Financial & Administrative Support

• Collaborate with PM and Senior PM on budget tracking and invoice preparation.
• Handle material and tool requests from field supervisors.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, Landscape Architecture, or related field (preferred but not required).
• 1–3 years of experience in construction project management, landscape/site construction preferred.
• Strong organizational and documentation skills.
• Familiarity with AIA billing, submittals, and construction documentation.
• Ability to interpret drawings and perform quantity takeoffs.
• Excellent communication and coordination skills.
• Proficiency in Microsoft Office Suite; experience with project management software a plus.