Phoenix Children's Hospital
Administrative Assistant - Pathology
Phoenix Children's Hospital, Phoenix, Arizona, United States, 85003
Position Details
Department: PCMG-MAIN | Pathology Faculty
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Administrative Support
Posting #: 969065
Employee Type: Full-Time
Position Summary
Posting Note:
Job Title: Administrative Assistant - Pathology Department Location: 1919 E. Thomas Rd. Phoenix, AZ. 85016 - FULLY ON-SITE Schedule: Full-Time | Monday - Friday, 8:00 AM - 5:00 PM
Job Overview: We are seeking a reliable and detail-oriented Administrative Assistant to join our Pathology Department. The ideal candidate will have some experience providing administrative support in a fast-paced healthcare environment, strong organizational skills, and the ability to multitask effectively.
Key Responsibilities:
Provide day-to-day administrative support to the Pathology Department staff and leadership
Manage schedules, coordinate meetings, and maintain department calendars
Prepare, format, and distribute correspondence, reports, and presentations
Maintain records and files, both digital and physical
Assist with supply ordering and inventory management
Answer and direct phone calls and respond to departmental inquiries
Support other operational tasks as needed to ensure efficient departmental function
Qualifications:
Three (3) years of administrative support experience (Associates in Business or related field may substitute for one year of experience)
High school diploma or equivalent required
Previous administrative experience in a healthcare or laboratory setting preferred
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong communication and interpersonal skills
Ability to handle sensitive information with discretion
Organized, dependable, and able to work independently as well as part of a team
The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.
Position Duties
Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
Performs miscellaneous job related duties as requested.
Phoenix Children's Mission, Vision, & Values
Mission To advance hope, healing and the best healthcare for children and their families Vision Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.
We realize this vision by:
Offering the most comprehensive care across ages, communities and specialties Investing in innovative research, including emerging treatments, tools and technologies Advancing education and training to shape the next generation of clinical leaders Advocating for the health and well-being of children and families Values
We place children and families at the center of all we do We deliver exceptional care, every day and in every way We collaborate with colleagues, partners and communities to amplify our impact We set the standards of pediatric healthcare today, and innovate for the future We are accountable for making the highest quality care accessible and affordable
Department: PCMG-MAIN | Pathology Faculty
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Administrative Support
Posting #: 969065
Employee Type: Full-Time
Position Summary
Posting Note:
Job Title: Administrative Assistant - Pathology Department Location: 1919 E. Thomas Rd. Phoenix, AZ. 85016 - FULLY ON-SITE Schedule: Full-Time | Monday - Friday, 8:00 AM - 5:00 PM
Job Overview: We are seeking a reliable and detail-oriented Administrative Assistant to join our Pathology Department. The ideal candidate will have some experience providing administrative support in a fast-paced healthcare environment, strong organizational skills, and the ability to multitask effectively.
Key Responsibilities:
Provide day-to-day administrative support to the Pathology Department staff and leadership
Manage schedules, coordinate meetings, and maintain department calendars
Prepare, format, and distribute correspondence, reports, and presentations
Maintain records and files, both digital and physical
Assist with supply ordering and inventory management
Answer and direct phone calls and respond to departmental inquiries
Support other operational tasks as needed to ensure efficient departmental function
Qualifications:
Three (3) years of administrative support experience (Associates in Business or related field may substitute for one year of experience)
High school diploma or equivalent required
Previous administrative experience in a healthcare or laboratory setting preferred
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong communication and interpersonal skills
Ability to handle sensitive information with discretion
Organized, dependable, and able to work independently as well as part of a team
The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.
Position Duties
Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
Performs miscellaneous job related duties as requested.
Phoenix Children's Mission, Vision, & Values
Mission To advance hope, healing and the best healthcare for children and their families Vision Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.
We realize this vision by:
Offering the most comprehensive care across ages, communities and specialties Investing in innovative research, including emerging treatments, tools and technologies Advancing education and training to shape the next generation of clinical leaders Advocating for the health and well-being of children and families Values
We place children and families at the center of all we do We deliver exceptional care, every day and in every way We collaborate with colleagues, partners and communities to amplify our impact We set the standards of pediatric healthcare today, and innovate for the future We are accountable for making the highest quality care accessible and affordable