Augusta University is hiring: Administrative Assistant 2 in Augusta
Augusta University, Augusta, GA, US
* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The Medical College of Georgia is one of the nation¿s largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG¿s expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America¿s children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide. Job Summary The Administrative Assistant 2 provides direct specialized administrative support to the Department of Obstetrics. Responsibilities The responsibilities include, but are not limited to: Schedules meetings, Calendar Management Schedules meetings and various appointments, manages calendar; maximizes the time of the Chair. Coordinates travel arrangements and processes reimbursements and invoices for the Chair. Compare Chairs schedule with Outlook schedule to ensure schedules are correct. Supports and coordinates faculty meetings, clinical leadership and research/education leadership meetings, prepare agenda, take minutes; Draft MAS time sheet for Chair. Assist in planning and coordinating Plans, manages, and maintains detailed records and documentation of special projects and submits regular correspondence to the Deans and CMOs Office as assigned. Daily office operations Maintain faculty/staff professional dues and license renewals. Submit work orders to include business cards, keys, signage, carpentry, print shop, sign shop, paint shop, facility work orders, and IT work orders. Various Administrative Functions Manages various administrative functions in order to increase the time the Chair has available for executive level responsibilities including but not limited to: Being responsible for and empowered to use resources available to address a variety of complex and confidential situations in a timely manner. Email and track faculty with delinquent medical records or delinquent training. Oversee annual faculty evaluation and promotion & tenure applications for all OBGYN faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system. Responds effectively and confidentially to sensitive inquiries and requests from both internal and external constituents. Other Duties Perform all other related duties as assigned. Required Qualifications Educational Requirements Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions or a high school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions. Preferred Qualifications Additional Preferred Qualifications Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process. Preferred Experience Experience coordinating multiple events Office Management experience; Comfortable with technology solutions Experience setting up users in IDX, Powerchart, and other AU Health Systems a plus Experience in academic medical faculty appointments, credentialing, recruitment, promotion and tenure highly desirable Knowledge, Skills, & Abilities