Apple
Apple is hiring: Administrative Assistant - Hardware Engineering in Cupertino
Apple, Cupertino, CA, US
Administrative Assistant - Hardware Engineering
- *Cupertino, California, United States**
- *Hardware**
- *Summary**
- Proactively manage complex daily calendars, demonstrating flexibility and problem-solving skills to adapt to rapidly changing needs and last-minute requests.
- Coordinate all aspects of domestic and international travel, including booking, accommodations, and transportation, while ensuring adherence to company travel policies and processing expense reports.
- Organize a variety of internal events to foster team morale and communication, including off-site meetings, team-building activities, and organization-wide meetings (e.g., all-hands meetings, product launches, and office relocations). A key focus will be creating events that showcase and celebrate the achievements in customer-facing packaging, retail fixtures and prototype moments.
- Serve as the primary point of contact for the Facilities team, proactively troubleshooting building-related issues, coordinating maintenance and repairs, escorting visitors, and managing Secure Access protocols to ensure a safe and efficient work environment. Act as the building liaison, communicating important information to team members.
- Manage office operations, including coordinating domestic and international shipments, ordering and stocking office supplies and accessories, initiating purchase orders, and managing space planning and seating/office requests for the team to optimize workspace utilization.
- Ensure a smooth onboarding experience for new employees by proactively ordering necessary equipment, ensuring readiness on Day 1, and providing comprehensive training on team processes and procedures.
- Handle sensitive and confidential information with the utmost integrity, discretion, and secrecy, adhering to strict company policies and procedures and maintaining employee privacy.
- Collaborate effectively with other administrative team members to develop and implement consistent standards and best practices for the organization, promoting efficiency and consistency across teams.
- Contribute to a positive, productive, and respectful work environment by consistently demonstrating strong emotional intelligence, diplomacy, and communication skills in all interactions, fostering positive relationships and resolving conflicts effectively.
- 3+ years experience supporting daily schedules, travel, task management, facilities, teleconferencing, purchasing and day to day operations of their team.
- Proficient in calendar management to ensure smooth day-to-day events are in line with business priorities.
- Excellent written and verbal communication, comfortable communicating with senior executives and their teams.
- A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement in an ambiguous environment.
- Very organized, has an exceptional response rate and flexibility to be available outside of business hours on occasion.
- Strong interpersonal skills and ability to build collaborative relationships across teams.
- Ability to receive and act upon feedback to continuously improve processes and enhance efficiencies.
- AA or BA/BS degree
- 5+ years experience in a corporate environment supporting leaders
- Ability to work independently with a strong work ethic, maintaining the highest level of confidentiality and discretion.
- Proven ability to meet deadlines, take initiative, and make confident, well-informed decisions.
- A creative and resourceful problem-solver with the ability to identify trends, anticipate needs, and adapt quickly and calmly to changing priorities.
- Exceptional organizational skills, attention to detail, and ability to effectively manage multiple tasks in a fast-paced environment.
- Possesses a proactive and solution-oriented attitude, approaching all tasks with enthusiasm.
- Ability to manage conflict effectively, knowing when to raise issues and when to apply sound judgment.
- Proficiency with macOS is highly desirable.