DCC Propane, LLC
Executive Administrative Assistant Needed Immediately
DCC Propane, LLC, Lisle, Illinois, United States
This part-time role supports key company executives with scheduling, organization, and administrative tasks. This role serves as the right-hand person to the Chief Executive Officer and provide support to the remainder of the North American Leadership Team (NALT). To perform this role successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and organizational information while exercising professionalism and discretion. This role includes monthly reporting, event planning, and travel arrangements, as well as other office administration responsibilities and assisting with special projects as assigned. This role requires daily part-time onsite presence in the corporate office.
Executive Assistant –
As noted above, in this role you will be the right-hand person to the CEO and NALT and must operate with a high degree of confidentiality. Scheduling – Manage and maintain the CEO’s complex calendar, arrange meetings across domestic and international time zones and coordinate appointments.
•
Travel Arrangements – Coordinate detailed multi-person travel arrangements (includes domestic and international). Meeting Support – May create PowerPoint presentations, financial spreadsheets, special reports and agenda materials. Email Management and Document Organization –
Follow-up and respond to forwarded emails on behalf of assigned executives, as well as organizing important documents and maintaining records. Manage and disseminate confidential documents with discretion.
•
Office Support – Routinely performs a wide variety of support duties, including, but not limited to handling printing, scanning, emailing, copying, filing, mail/overnight packages, composing and preparing routine correspondence.
Bachelor’s degree preferred; High School Diploma / GED required
Required Work Experience
: 3+ years of proven work experience supporting a senior executive or team
Microsoft ***** Advanced functionality (in particular, PowerPoint, Word, Excel and Outlook)
Excellent phone skills and computer literacy
***** None required
Energetic and eager to tackle new projects and ideas
- Exceptional writing, editing, and proofreading skills
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Ability to maintain stability under pressure and be flexible and willing to modify plans and behavior when necessary
- Ability to work with respect and cooperation at all times with fellow employees and customers. Complete all PERC and other online training in a timely manner.
- Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.
This position requires work from the office environment; Prolonged sitting at a desk and working on a computer;
• Communicate with and exchange information verbally and in writing;
• Move about in an office environment;
• We value diversity and inclusion at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, sexual orientation, marital status, veteran status, military status or disability status.
Executive Assistant –
As noted above, in this role you will be the right-hand person to the CEO and NALT and must operate with a high degree of confidentiality. Scheduling – Manage and maintain the CEO’s complex calendar, arrange meetings across domestic and international time zones and coordinate appointments.
•
Travel Arrangements – Coordinate detailed multi-person travel arrangements (includes domestic and international). Meeting Support – May create PowerPoint presentations, financial spreadsheets, special reports and agenda materials. Email Management and Document Organization –
Follow-up and respond to forwarded emails on behalf of assigned executives, as well as organizing important documents and maintaining records. Manage and disseminate confidential documents with discretion.
•
Office Support – Routinely performs a wide variety of support duties, including, but not limited to handling printing, scanning, emailing, copying, filing, mail/overnight packages, composing and preparing routine correspondence.
Bachelor’s degree preferred; High School Diploma / GED required
Required Work Experience
: 3+ years of proven work experience supporting a senior executive or team
Microsoft ***** Advanced functionality (in particular, PowerPoint, Word, Excel and Outlook)
Excellent phone skills and computer literacy
***** None required
Energetic and eager to tackle new projects and ideas
- Exceptional writing, editing, and proofreading skills
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Ability to maintain stability under pressure and be flexible and willing to modify plans and behavior when necessary
- Ability to work with respect and cooperation at all times with fellow employees and customers. Complete all PERC and other online training in a timely manner.
- Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.
This position requires work from the office environment; Prolonged sitting at a desk and working on a computer;
• Communicate with and exchange information verbally and in writing;
• Move about in an office environment;
• We value diversity and inclusion at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, sexual orientation, marital status, veteran status, military status or disability status.