The California State University
Chief of Staff, Human Resources
The California State University, Long Beach, California, us, 90899
Overview
The California State University, Office of the Chancellor, is seeking a Chief of Staff, Human Resources to provide strategic and operational leadership for the Office of Human Resources Division. The incumbent ensures effective coordination of Board of Trustees (BOT) matters, budget development and oversight, strategic planning, and key administrative operations. The Chief of Staff ensures that the VC / CHRO is optimally prepared for Board of Trustees (BOT) and executive-level engagements; leads the development and monitoring of the Human Resources budget; supports strategic planning and divisional goal alignment; and manages office operations to advance the vision and priorities of the VC / CHRO. Responsibilities
Board of Trustees Coordination (35%) Serve as division coordinator for the Board of Trustees meetings. Manage preparation of BOT agenda items, scripts, presentations, and talking points for the VC / CHRO. Ensure HR division submissions meet deadlines, quality standards, and alignment with systemwide priorities. Track, monitor, and ensure follow-up on Trustee issues and requests specific to Human Resources. Collaborate with division leaders to prepare materials for Chancellor’s Senior Leadership Council (CSLC) and CABO meetings. Budget Leadership and Oversight (30%) Manage and coordinate the annual budget process for Systemwide HR. Serve as the principal advisor to the VC / CHRO on all budget-related matters. Review and approve expenditures, purchase requisitions, and fiscal transactions to ensure compliance with CSU and CO policies. Work closely with division leadership, CO Budget Office, and systemwide finance staff on budget planning, monitoring, and forecasting. Provide analysis and recommendations on fiscal implications of strategic initiatives. Strategic Planning and Administrative Leadership (25%) Support the VC / CHRO in setting and advancing the strategic priorities of the division. Facilitate the development and monitoring of divisional goals and performance metrics. Manage preparation of reports, briefings, and communications to support decision-making and external engagement. Oversee office operations, including coordination of staffing plans, policy compliance, and process improvement initiatives. Represent the VC / CHRO in meetings and committees as delegated. Special Projects and Other Duties (10%) Lead and / or support special initiatives that advance division and systemwide HR priorities. Provide research, analysis, and recommendations on emerging HR, workforce, and operational issues. Perform other duties as assigned in support of the VC / CHRO and division. Qualifications
This position requires : Bachelor’s degree required; advanced degree in business administration, public administration, human resources, or related field preferred. Minimum of 7 years of progressively responsible experience supporting senior executives in higher education, government, or comparable complex organizations. Experience in human resources and / or higher education preferred. Strong understanding of budget development, fiscal management, and policy compliance. Demonstrated experience coordinating Board or executive-level governance processes. Proven ability to lead strategic planning and alignment of organizational priorities. Exceptional project management, organizational, and analytical skills. Excellent written and oral communication skills, with the ability to prepare high-level executive materials. Ability to handle confidential and sensitive matters with discretion and judgment. Strong interpersonal skills and ability to build effective relationships across diverse groups and constituencies. Proficiency with Microsoft Office and enterprise systems (e.g., PeopleSoft). Sedentary work, with occasional standing or walking. Frequent reading, comprehending, and communicating orally. Requires ability to manage multiple complex projects under pressure and tight deadlines.
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The California State University, Office of the Chancellor, is seeking a Chief of Staff, Human Resources to provide strategic and operational leadership for the Office of Human Resources Division. The incumbent ensures effective coordination of Board of Trustees (BOT) matters, budget development and oversight, strategic planning, and key administrative operations. The Chief of Staff ensures that the VC / CHRO is optimally prepared for Board of Trustees (BOT) and executive-level engagements; leads the development and monitoring of the Human Resources budget; supports strategic planning and divisional goal alignment; and manages office operations to advance the vision and priorities of the VC / CHRO. Responsibilities
Board of Trustees Coordination (35%) Serve as division coordinator for the Board of Trustees meetings. Manage preparation of BOT agenda items, scripts, presentations, and talking points for the VC / CHRO. Ensure HR division submissions meet deadlines, quality standards, and alignment with systemwide priorities. Track, monitor, and ensure follow-up on Trustee issues and requests specific to Human Resources. Collaborate with division leaders to prepare materials for Chancellor’s Senior Leadership Council (CSLC) and CABO meetings. Budget Leadership and Oversight (30%) Manage and coordinate the annual budget process for Systemwide HR. Serve as the principal advisor to the VC / CHRO on all budget-related matters. Review and approve expenditures, purchase requisitions, and fiscal transactions to ensure compliance with CSU and CO policies. Work closely with division leadership, CO Budget Office, and systemwide finance staff on budget planning, monitoring, and forecasting. Provide analysis and recommendations on fiscal implications of strategic initiatives. Strategic Planning and Administrative Leadership (25%) Support the VC / CHRO in setting and advancing the strategic priorities of the division. Facilitate the development and monitoring of divisional goals and performance metrics. Manage preparation of reports, briefings, and communications to support decision-making and external engagement. Oversee office operations, including coordination of staffing plans, policy compliance, and process improvement initiatives. Represent the VC / CHRO in meetings and committees as delegated. Special Projects and Other Duties (10%) Lead and / or support special initiatives that advance division and systemwide HR priorities. Provide research, analysis, and recommendations on emerging HR, workforce, and operational issues. Perform other duties as assigned in support of the VC / CHRO and division. Qualifications
This position requires : Bachelor’s degree required; advanced degree in business administration, public administration, human resources, or related field preferred. Minimum of 7 years of progressively responsible experience supporting senior executives in higher education, government, or comparable complex organizations. Experience in human resources and / or higher education preferred. Strong understanding of budget development, fiscal management, and policy compliance. Demonstrated experience coordinating Board or executive-level governance processes. Proven ability to lead strategic planning and alignment of organizational priorities. Exceptional project management, organizational, and analytical skills. Excellent written and oral communication skills, with the ability to prepare high-level executive materials. Ability to handle confidential and sensitive matters with discretion and judgment. Strong interpersonal skills and ability to build effective relationships across diverse groups and constituencies. Proficiency with Microsoft Office and enterprise systems (e.g., PeopleSoft). Sedentary work, with occasional standing or walking. Frequent reading, comprehending, and communicating orally. Requires ability to manage multiple complex projects under pressure and tight deadlines.
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