Administrative Assistant Job at Valencia College in Orlando

Overview

Administrative Assistant role at Valencia College. This position is a part-time, temporary/temporary-funded role located in Orlando, FL. The base pay range is $16.72/hr.

Posting details: Position Number HR0579.00000; Posting Start Date 09/17/2025; Posting End Date 09/24/2025; Open Until Filled: No.

Responsibilities

• Supports management in clerical activities and administrative decisions. Performs office management functions and coordination. Acts as liaison between management and staff in the department.
• Assembles data and prepares routine and non-routine reports.
• Researches and provides information on issues affecting students, staff and/or the department.
• Opens, organizes, and screens mail.
• Composes and prepares routine and non-routine correspondence for supervisor's signature.
• Answers telephone, screens and refers calls, and takes messages.
• Maintains calendar and makes travel arrangements.
• Prepares, schedules and reserves rooms for meetings as directed.
• Establishes filing systems and maintains current files for the department, including internal and external correspondence.
• Maintains departmental budget reports and related documentation; utilizes purchasing card and prepares requisitions for supplies and materials.
• Operates and, if needed, trains on standard office equipment.
• Plans, initiates, and completes recurring or special assignments.
• Takes minutes of meetings, prepares confidential documents, and follows up to ensure timely replies and actions.
• Maintains control of action documents and follows up on outstanding items.
• Accesses, inputs, and retrieves information from computer and college databases.
• Establishes and maintains professional relationships with individuals at all levels within the college and the community.
• Performs other duties as assigned.

Qualifications

• Required Education: High school diploma or GED.
• Required Field of Study: Other.
• Relevant work experience may be substitutable.
• Drivers License: Not Applicable.

Preferred Qualifications

• Advanced secretarial training.
• Progressively responsible experience involving staff assistance and advanced clerical/secretarial work with the ability to work without close supervision.

Knowledge, Skills and Abilities

• Knowledge of basic office practices.
• Skill in the use of personal computers, general office software, typewriters, and office machines.
• Ability to take minutes of meetings and prepare/edit various documents, including reports and spreadsheets.
• Clear and effective written and spoken communication.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to organize work, prioritize changing needs, manage multiple projects, and meet deadlines.
• Ability to maintain departmental budget reports and documentation.
• Ability to work effectively with the community and meet student needs.

Working Conditions

This job primarily operates in a professional office environment. Routine use of standard office equipment. Noise level is usually quiet to moderate. Physical demands include lifting 5-15 pounds and frequent movement. Cognitive demands include discretion, judgment, problem solving, confidentiality, and decision-making. Reasonable accommodations may be provided as needed.

Additional Details

• Seniority level: Entry level
• Employment type: Temporary
• Job function: Administrative
• Industries: Administrative and Support Services