Malman Law
Job Description
Job Description
Position Summary The Accounts Payable Specialist / Bookkeeper is responsible for managing all aspects of the accounts payable cycle and assisting with general bookkeeping functions. This role ensures accurate and timely processing of vendor invoices, expense reimbursements, and payments, while also supporting the accounting team in maintaining financial records, reconciling accounts, and assisting with month-end and year-end close. The position requires strong attention to detail, organizational skills, and the ability to communicate effectively with both internal teams and external vendors. This is a full-time, in-person position based in our Chicago office. Essential Duties and
ResponsibilitiesAccounts
Payable
Review, code, and process vendor invoices, ensuring accuracy and proper approvals. Match invoices to purchase orders and receipts, resolving discrepancies with vendors and internal departments. Prepare weekly check runs, ACH transactions, and wire transfers in accordance with company payment policies. Maintain accurate vendor files, including W-9 collection and tax reporting documentation. Reconcile vendor statements and address any outstanding or past-due balances. Ensure compliance with company policies, contractual agreements, and regulatory requirements. Compliance and Reporting
Assist with preparation of 1099s and other regulatory filings. Support audits by gathering required documentation and responding to auditor inquiries. Maintain confidentiality of financial information and support internal control procedures. Qualifications
Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred). Minimum of 2–4 years of accounts payable experience. Proficiency in accounting software (QuickBooks, NetSuite, or equivalent) and Microsoft Office Suite, especially Excel. Strong knowledge of GAAP and standard accounting practices. Excellent organizational, analytical, and problem-solving skills. Strong written and verbal communication skills. Ability to prioritize, meet deadlines, and work independently with minimal supervision. Preferred Skills
Experience with expense management systems (QuickBooks) Prior experience in a multi-entity or high-volume environment. Customer service mindset with strong vendor relations skills. Book keeping experience a plus
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer. Ability to lift up to 15 pounds occasionally. Work Environment
Standard office environment in downtown Chicago. In-person, full-time role with standard weekday hours. May require occasional overtime, especially during month-end and year-end close.
Job Description
Position Summary The Accounts Payable Specialist / Bookkeeper is responsible for managing all aspects of the accounts payable cycle and assisting with general bookkeeping functions. This role ensures accurate and timely processing of vendor invoices, expense reimbursements, and payments, while also supporting the accounting team in maintaining financial records, reconciling accounts, and assisting with month-end and year-end close. The position requires strong attention to detail, organizational skills, and the ability to communicate effectively with both internal teams and external vendors. This is a full-time, in-person position based in our Chicago office. Essential Duties and
ResponsibilitiesAccounts
Payable
Review, code, and process vendor invoices, ensuring accuracy and proper approvals. Match invoices to purchase orders and receipts, resolving discrepancies with vendors and internal departments. Prepare weekly check runs, ACH transactions, and wire transfers in accordance with company payment policies. Maintain accurate vendor files, including W-9 collection and tax reporting documentation. Reconcile vendor statements and address any outstanding or past-due balances. Ensure compliance with company policies, contractual agreements, and regulatory requirements. Compliance and Reporting
Assist with preparation of 1099s and other regulatory filings. Support audits by gathering required documentation and responding to auditor inquiries. Maintain confidentiality of financial information and support internal control procedures. Qualifications
Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred). Minimum of 2–4 years of accounts payable experience. Proficiency in accounting software (QuickBooks, NetSuite, or equivalent) and Microsoft Office Suite, especially Excel. Strong knowledge of GAAP and standard accounting practices. Excellent organizational, analytical, and problem-solving skills. Strong written and verbal communication skills. Ability to prioritize, meet deadlines, and work independently with minimal supervision. Preferred Skills
Experience with expense management systems (QuickBooks) Prior experience in a multi-entity or high-volume environment. Customer service mindset with strong vendor relations skills. Book keeping experience a plus
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer. Ability to lift up to 15 pounds occasionally. Work Environment
Standard office environment in downtown Chicago. In-person, full-time role with standard weekday hours. May require occasional overtime, especially during month-end and year-end close.