Addison Group
Job Description
Job Description
Job Title:
Executive Projects Coordinator Location:
Chicago, IL Industry:
Insurance Compensation:
$75,000–$90,000 / Annually Work Schedule:
Monday–Friday, 8:00 AM – 4:00 PM Hybrid schedule: 3 days onsite weekly Benefits:
This position is eligible for medical, dental, vision, and 401(k).
About Our Client: Our client is a long-standing, national organization within the insurance industry. With nearly a century of operational success, they are known for their stability, strong values, and commitment to excellence in risk management and financial services. This is an exciting opportunity to support a newly formed executive team in a high-visibility role.
Job Description: Addison Group is seeking an
Executive Projects Coordinator
to provide top-tier administrative and project support to a dynamic executive team. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-expectation environment and is confident supporting C-level leadership.
Key Responsibilities: Provide comprehensive administrative support to senior executives Coordinate and prepare presentations, reports, and meeting documents using Microsoft Office Suite and Adobe tools Manage executive calendars, travel logistics, and expense reports Draft and edit professional correspondence, memos, and agendas Organize internal and external meetings, including off-site events and executive sessions Serve as a liaison for executive-level inquiries, ensuring a high level of confidentiality and professionalism Assist with event planning and logistics, including venue booking, accommodations, and catering Support special projects and ad-hoc initiatives under the direction of the executive team
Qualifications: 8+ years of experience in a senior administrative or executive support role Previous experience supporting VP or C-suite level executives Bachelor’s degree preferred or equivalent professional experience Highly organized and able to manage multiple priorities under tight deadlines Professional, poised, and discreet with sensitive information Proficient in Microsoft Outlook, Excel, Word, PowerPoint, and travel/expense systems (e.g., Concur) Strong writing and communication skills across multiple platforms Experience with event and meeting coordination (on- and off-site) Tech-savvy; graphic design tools (e.g., InDesign, Photoshop, Illustrator) a plus Self-starter with strong initiative, attention to detail, and ability to work independently
Additional Details: Start Date: Within 2–3 weeks Reports To: Executive Operations Manager
Perks: Direct hire opportunity with a well-established organization High-visibility role supporting the executive leadership team Office located in the heart of downtown Chicago Collaborative and professional culture Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
#Admin2
Job Description
Job Title:
Executive Projects Coordinator Location:
Chicago, IL Industry:
Insurance Compensation:
$75,000–$90,000 / Annually Work Schedule:
Monday–Friday, 8:00 AM – 4:00 PM Hybrid schedule: 3 days onsite weekly Benefits:
This position is eligible for medical, dental, vision, and 401(k).
About Our Client: Our client is a long-standing, national organization within the insurance industry. With nearly a century of operational success, they are known for their stability, strong values, and commitment to excellence in risk management and financial services. This is an exciting opportunity to support a newly formed executive team in a high-visibility role.
Job Description: Addison Group is seeking an
Executive Projects Coordinator
to provide top-tier administrative and project support to a dynamic executive team. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-expectation environment and is confident supporting C-level leadership.
Key Responsibilities: Provide comprehensive administrative support to senior executives Coordinate and prepare presentations, reports, and meeting documents using Microsoft Office Suite and Adobe tools Manage executive calendars, travel logistics, and expense reports Draft and edit professional correspondence, memos, and agendas Organize internal and external meetings, including off-site events and executive sessions Serve as a liaison for executive-level inquiries, ensuring a high level of confidentiality and professionalism Assist with event planning and logistics, including venue booking, accommodations, and catering Support special projects and ad-hoc initiatives under the direction of the executive team
Qualifications: 8+ years of experience in a senior administrative or executive support role Previous experience supporting VP or C-suite level executives Bachelor’s degree preferred or equivalent professional experience Highly organized and able to manage multiple priorities under tight deadlines Professional, poised, and discreet with sensitive information Proficient in Microsoft Outlook, Excel, Word, PowerPoint, and travel/expense systems (e.g., Concur) Strong writing and communication skills across multiple platforms Experience with event and meeting coordination (on- and off-site) Tech-savvy; graphic design tools (e.g., InDesign, Photoshop, Illustrator) a plus Self-starter with strong initiative, attention to detail, and ability to work independently
Additional Details: Start Date: Within 2–3 weeks Reports To: Executive Operations Manager
Perks: Direct hire opportunity with a well-established organization High-visibility role supporting the executive leadership team Office located in the heart of downtown Chicago Collaborative and professional culture Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
#Admin2