City Of Gary
Job Description
Job Description Department: Finance
Nature of Work Title: Financial Support Coordinator I The Financial Support Coordinator
I
is directed under the supervision of and serves as the Administrative Assistant to the Controller.
In
exercising the duties, the Financial Support Coordinator
I
is responsible for a variety
of administrative, clerical, and financial duties, as well as providing short-term financial support to departments within the City of Gary. This individual must be detail-oriented, able to prioritize assignments, critical think critically to
resolve issues, and work independently or as a team member when needed. Principal Functions Assist departments with short-term emergency financial support within the City as assigned by the Controller Train other city departmental staff in certain financial operations Make recommendations to the Controller or Deputy Controller for efficiency and accuracy regarding work assignments Collect, research, and compile information on projects or public information inquiries Process all finance departments' invoices, claims, and purchase orders. Except for utility services invoices. Maintain service records and calculate bi-weekly timesheets, and record leave from office on the office electronic calendar. Assist new employees with Internal Controls training. Prepare correspondence, interoffice memorandums, and related paperwork Greet a variety of callers or visitors in a professional manner to ascertain the purpose of their visit, and refer them to the proper person to meet their needs Knowledge, Abilities, and Skills Required:
Comprehensive knowledge and operations of office terminology, procedures, and equipment. Ability to maintain office files, correspondence, and other materials in an efficient, easy-to-retrieve, and confidential manner. Ability to convert paper file systems to electronic file systems, where possible Education and Skills:
Strong PC skills using spreadsheets, Word, and accounting software. Excellent math skills and detail-oriented Minimum of an associate's degree in accounting or business administration, or related field, or (5) years' experience working in an administrative assistant position with financial responsibilities
Job Description Department: Finance
Nature of Work Title: Financial Support Coordinator I The Financial Support Coordinator
I
is directed under the supervision of and serves as the Administrative Assistant to the Controller.
In
exercising the duties, the Financial Support Coordinator
I
is responsible for a variety
of administrative, clerical, and financial duties, as well as providing short-term financial support to departments within the City of Gary. This individual must be detail-oriented, able to prioritize assignments, critical think critically to
resolve issues, and work independently or as a team member when needed. Principal Functions Assist departments with short-term emergency financial support within the City as assigned by the Controller Train other city departmental staff in certain financial operations Make recommendations to the Controller or Deputy Controller for efficiency and accuracy regarding work assignments Collect, research, and compile information on projects or public information inquiries Process all finance departments' invoices, claims, and purchase orders. Except for utility services invoices. Maintain service records and calculate bi-weekly timesheets, and record leave from office on the office electronic calendar. Assist new employees with Internal Controls training. Prepare correspondence, interoffice memorandums, and related paperwork Greet a variety of callers or visitors in a professional manner to ascertain the purpose of their visit, and refer them to the proper person to meet their needs Knowledge, Abilities, and Skills Required:
Comprehensive knowledge and operations of office terminology, procedures, and equipment. Ability to maintain office files, correspondence, and other materials in an efficient, easy-to-retrieve, and confidential manner. Ability to convert paper file systems to electronic file systems, where possible Education and Skills:
Strong PC skills using spreadsheets, Word, and accounting software. Excellent math skills and detail-oriented Minimum of an associate's degree in accounting or business administration, or related field, or (5) years' experience working in an administrative assistant position with financial responsibilities