Lifeguard Health Networks, Inc.
Assistant Program Manager
Lifeguard Health Networks, Inc., Los Altos, California, United States, 94024
Job Title: Executive Assistant, Program Manager
Company:
Lifeguard Health Networks Location:
Los Altos, CA California, on site Employment Type:
Full-Time, Exempt Reports To:
President Collaborates With:
Executive Assistant, Administrative Operations
Position Summary
The
Executive Assistant, Program Manager
serves as a high-level administrative partner to the
President and Executive Team
, providing strategic, forward-thinking support across priority programs, projects, and initiatives. This exempt role is essential to ensuring operational alignment, organizational follow-through, and accountability across cross-functional efforts. Working closely with the
Executive Assistant, Administrative Operations
, this role ensures strategic efforts are well-organized, documented, and executed in a timely and efficient manner. The ideal candidate is highly detail-oriented, resourceful, and proactive, with strong research and analytical skills, and the ability to operate with discretion and sound judgment.
Key Responsibilities
Strategic & Programmatic Support Partner with the President and executive team to
manage high-priority initiatives
, tracking project plans, deliverables, and timelines. Monitor and track deliverables assigned to other team members
, proactively following up to ensure deadlines are met and projects remain on schedule. Support the execution of
cross-functional programs
by preparing materials, maintaining documentation, and ensuring consistent communication across teams. Monitor
contracts, legal obligations, and partnership commitments
, ensuring timely follow-up and fulfillment of terms. Research & Briefing Support Conduct research on
industry trends, policy updates, competitive insights, and strategic opportunities
. Prepare
briefing documents, executive summaries, and background materials
to support informed decision-making and long-term planning. Maintain a repository of relevant research and resources aligned with company priorities. Meeting & Communication Support Prepare and distribute
meeting agendas, briefings, and prep materials
for internal and external meetings. Attend key meetings to
take comprehensive notes
, track follow-ups, and manage post-meeting execution. Draft clear, action-oriented communications and summaries for the executive team. Administrative Partnership & Backup Support Serve as a backup to the Executive Assistant, Administrative Operations
during absences or periods of unavailability to ensure continued support for the President and executive team. Provide administrative support as needed, including calendaring, internal coordination, and communication support. Maintain close collaboration with the EA, Admin Operations to ensure seamless alignment and continuity across both roles. Process Optimization & Project Management Identify opportunities to improve workflows, coordination processes, and reporting mechanisms across strategic projects. Develop tools, templates, and systems to enhance visibility and accountability across initiatives.
Qualifications & Competencies
Bachelor’s degree required; advanced degree or project management certification a plus. Minimum 5+ years of experience in a high-level administrative, research, or project management role supporting C-level executives. Demonstrated ability to
gather and synthesize research
, manage confidential information, and communicate with professionalism. Outstanding
organization, time management, and attention to detail
. Excellent written and verbal communication skills. Proven ability to work proactively, adapt quickly, and manage competing priorities. Strong technical proficiency with Google Workspace, Microsoft Office Suite, and collaboration tools such as Slack, Zoom, and project management platforms (e.g., Asana, Notion, Monday.com).
Classification
This position is classified as
exempt
under California law and the federal Fair Labor Standards Act, qualifying under the
administrative exemption
. The role involves discretion and independent judgment in matters of significance to the operation and strategy of the organization.
About Lifeguard Health Networks:
Lifeguard Health Networks is a digital health company that has created Care at Home™, a mobile application that connects a network of support behind the patient at home. Care at Home™ consolidates all health information into one simple-to-use care plan which informs and guides patients and their caregivers. This helps them to effectively manage complex health conditions at home.
In addition to providing support for patients and caregivers, the Care at Home™ network shares real-time information across the entire health ecosystem – to enable enhanced care coordination with informed health decisions, earlier interventions, and better health outcomes.
This is a full-time onsite role. Must be local (or willing to relocate) and authorized to work within the United States.
Lifeguard Health Networks Location:
Los Altos, CA California, on site Employment Type:
Full-Time, Exempt Reports To:
President Collaborates With:
Executive Assistant, Administrative Operations
Position Summary
The
Executive Assistant, Program Manager
serves as a high-level administrative partner to the
President and Executive Team
, providing strategic, forward-thinking support across priority programs, projects, and initiatives. This exempt role is essential to ensuring operational alignment, organizational follow-through, and accountability across cross-functional efforts. Working closely with the
Executive Assistant, Administrative Operations
, this role ensures strategic efforts are well-organized, documented, and executed in a timely and efficient manner. The ideal candidate is highly detail-oriented, resourceful, and proactive, with strong research and analytical skills, and the ability to operate with discretion and sound judgment.
Key Responsibilities
Strategic & Programmatic Support Partner with the President and executive team to
manage high-priority initiatives
, tracking project plans, deliverables, and timelines. Monitor and track deliverables assigned to other team members
, proactively following up to ensure deadlines are met and projects remain on schedule. Support the execution of
cross-functional programs
by preparing materials, maintaining documentation, and ensuring consistent communication across teams. Monitor
contracts, legal obligations, and partnership commitments
, ensuring timely follow-up and fulfillment of terms. Research & Briefing Support Conduct research on
industry trends, policy updates, competitive insights, and strategic opportunities
. Prepare
briefing documents, executive summaries, and background materials
to support informed decision-making and long-term planning. Maintain a repository of relevant research and resources aligned with company priorities. Meeting & Communication Support Prepare and distribute
meeting agendas, briefings, and prep materials
for internal and external meetings. Attend key meetings to
take comprehensive notes
, track follow-ups, and manage post-meeting execution. Draft clear, action-oriented communications and summaries for the executive team. Administrative Partnership & Backup Support Serve as a backup to the Executive Assistant, Administrative Operations
during absences or periods of unavailability to ensure continued support for the President and executive team. Provide administrative support as needed, including calendaring, internal coordination, and communication support. Maintain close collaboration with the EA, Admin Operations to ensure seamless alignment and continuity across both roles. Process Optimization & Project Management Identify opportunities to improve workflows, coordination processes, and reporting mechanisms across strategic projects. Develop tools, templates, and systems to enhance visibility and accountability across initiatives.
Qualifications & Competencies
Bachelor’s degree required; advanced degree or project management certification a plus. Minimum 5+ years of experience in a high-level administrative, research, or project management role supporting C-level executives. Demonstrated ability to
gather and synthesize research
, manage confidential information, and communicate with professionalism. Outstanding
organization, time management, and attention to detail
. Excellent written and verbal communication skills. Proven ability to work proactively, adapt quickly, and manage competing priorities. Strong technical proficiency with Google Workspace, Microsoft Office Suite, and collaboration tools such as Slack, Zoom, and project management platforms (e.g., Asana, Notion, Monday.com).
Classification
This position is classified as
exempt
under California law and the federal Fair Labor Standards Act, qualifying under the
administrative exemption
. The role involves discretion and independent judgment in matters of significance to the operation and strategy of the organization.
About Lifeguard Health Networks:
Lifeguard Health Networks is a digital health company that has created Care at Home™, a mobile application that connects a network of support behind the patient at home. Care at Home™ consolidates all health information into one simple-to-use care plan which informs and guides patients and their caregivers. This helps them to effectively manage complex health conditions at home.
In addition to providing support for patients and caregivers, the Care at Home™ network shares real-time information across the entire health ecosystem – to enable enhanced care coordination with informed health decisions, earlier interventions, and better health outcomes.
This is a full-time onsite role. Must be local (or willing to relocate) and authorized to work within the United States.