Administrative Assistant Job at Medical College of Wisconsin in Milwaukee

Overview

As an Administrative Assistant in the Cancer Center you will perform routine administrative duties requiring general knowledge of organizational policies and procedures, under general supervision. This position will provide administrative assistance to the Disease Team Managers and the Activation Team in the Cancer Center Clinical Trials Office (CTO).

Responsibilities

• Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages including OnCore, MCW’s Clinical Trial Management System.
• Answer and relay telephone calls, resolve routine inquiries, and take appropriate messages.
• Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule.
• Coordinate and maintain calendar of events and meetings to assist in the trial activation process
• Order and track office supplies
• Process basic payment requests, requisitions, and invoices.
• Greet and direct visitors providing factual information.
• Maintain records and file system to effectively manage information following regulatory guidelines.
• Respond to various situations in the work of the division or department.
• Other administrative duties as assigned

Qualifications

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.