Administrative Assistant Job at Arizona College of Nursing in Dallas

Overview

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Arizona College of Nursing is a rapidly growing nursing school that transforms people’s lives by preparing them for careers in nursing and improving communities through the care its graduates provide. The college offers a bachelor’s in nursing in 3 years or less with qualified transfer credits and aims to expand campuses in markets where bachelor’s prepared nurses are needed. Putting students first, we are dedicated to providing students with an exceptional education in growing healthcare fields, teaching them relevant and required skills for today and the future. Our culture is positive, supportive, and collaborative and our core values are: Passion, Excellence, Adaptability, Accountability, Integrity.

Responsibilities

• Provides high-touch support to campus administrators including the Campus President, Dean of Nursing (DON), and Dean of General Education (DOGE).
• Serves as initial point of contact for calls/visitors to the campus.
• Manages and maintains administrators’ schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus and testing calendars.
• Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
• Performs general clerical duties: organizing, filing, shredding, photocopying documents; maintains office and student files; orders office and medical supplies; distributes faculty desk copies.
• Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers.
• Proofreads documents, analyzes data, and prepares correspondence.
• Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheets, databases, or presentation software.
• Prepares and processes Education Affiliation Agreements and documentation for clinical facility sites and monitors their currency.
• Completes weekly data entry and compilation of reports for student clinical hours.
• Schedules/proctors exams as required.
• Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
• Creates student orientation packets.
• Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts.
• Completes and distributes electronic end-of-semester student evaluations.
• Facilitates special event planning, arranges catering services, and makes travel arrangements. Organizes conferences, workshops, meetings, commencements; maintains liaison with other administrators and external organizations.

Faculty Onboarding

• Prepares and processes onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing.
• Prepares biweekly time sheets for adjunct faculty sent to Human Resources.
• Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (badging, office space setup, IT, scrubs).

All other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

Qualifications

• Degree preferred.
• A minimum of two (2) years’ administrative level support experience, preferably in higher education.
• Strong organizational, writing, and interpersonal skills.
• Attention to detail.
• Professionalism and discretion in handling confidential information and highly sensitive matters.
• Excellent ability to organize, prioritize, and multi-task in a dynamic environment.
• Effective problem-solving skills and a strong desire to help those who have questions and problems.

What We Are Offering You

• Competitive pay and opportunities for professional development.
• Dynamic organizational culture within a supportive working environment.
• Rest and relaxation with generous PTO and holiday benefits.
• Robust health and welfare benefits package including medical, dental, and vision.
• 401(k) with company match.

For consideration, only online applications will be accepted. No phone calls, please.

Our schools prohibit discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, genetic information, veteran status, or any other status protected by applicable law to the extent prohibited by law.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Higher Education