BMO U.S. is hiring: Administrative Assistant in Winter Park

Overview

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Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role ensures administrative and operational processes and control standards are followed, while identifying opportunities for improvement and contributing to the efficient operation of the business group.

Responsibilities

• Supports the execution of strategic initiatives; tracks metrics and milestones.
• Builds effective relationships with internal/external stakeholders.
• Analyzes data and information to provide insights and recommendations.
• Leads the planning, coordinating and implementing department events.
• Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
• Coordinates and monitors budgets and reporting on results vs. budget.
• Provides coaching and mentoring to more junior administrative assistants to support development of capabilities.
• Manages calendars and upcoming events; dispatches meeting invitations, books meeting rooms and arranges resources to support smooth meetings; supports department events.
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation are readily available.
• Supports the development of tailored messaging, including writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Dispatches outgoing communications; answers central phone line, responds to and resolves/escalates inquiries.
• Processes invoices for payment compliant with documented processes and vendor agreements.
• Prepares and logs departmental expense claims and reports; tracks expenses to stay within budget.
• Makes travel arrangements as needed.
• Liaises with internal teams and external vendors; supports premises and building-related matters with minimal business disruption.
• Maintains supplies inventory and procurement of office supplies.
• Ensures vacation and absence scheduling is documented and managed consistently; identifies conflicts for resolution.
• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
• Collaborates with internal and external stakeholders to deliver business objectives.
• Organizes work information to ensure accuracy and completeness.
• Completes complex tasks within rules/limits and may include handling escalations.
• Analyzes issues and determines next steps.
• Broader work or accountabilities may be assigned as needed.

Qualifications

• Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable.
• Specialized knowledge.
• Verbal & written communication skills – Good.
• Organization skills – Good.
• Collaboration & team skills – Good.
• Analytical and problem solving skills – Good.

Salary and Pay Type

Salary: $41,714.00 - $65,000.00

Pay Type: Salaried

The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on hours regularly worked. For commission roles, the salary listed above represents the expected target for the first year in this position. BMO Financial Group’s total compensation package will vary based on pay type and may include performance-based incentives, discretionary bonuses, and other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/us/en

BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.

BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to BMOCareers.Support@bmo.com and let us know the nature of your request and your contact information.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Job details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industry: Banking