TEXAS COLLEGE is hiring: Administrative Assistant in Tyler

Overview

Administrative Assistant — Department: Academic Affairs • Salary: DOE • City/State: Tyler, TX • Education: Bachelors • Type: Full-time • Experience: 1 - 3 years • Relocation: No

Contact
Contact Name: Human Resources
Contact Email: hr@texascollege.edu

Date Posted: Sep 18, 2025

Description

Job Duties and Responsibilities:

• Complete travel arrangements for faculty; register faculty for conferences and training; complete requisitions for orders; organize the office and office materials; complete faculty meeting agenda and minutes; attend and assist with setup for community advisory board meetings; attend weekly director's meetings (Program/Field); upload syllabus to Jenzabar system each semester; prepare for Fall & Spring program entrance ceremony; maintain program calendars; maintain bulletin boards in classrooms and hallway; assist and support social work student organizations; prepare new student files, criminal history forms; assist the program and field with advising; schedule student interviews for the program and field; manage the office and ensure that it is a warm, inviting environment; serve as point of contact for the social work department; office hours are 8:00 to 5:00, Monday–Friday; there may be special events on weekends and evenings; maintain continuous communication with current and future students; assist with program activity reports for the VP; assist with Title III monthly report; provide clerical support; prepare, circulate, and track completed applicant files for faculty evaluation; inform students of missing documentation in applications; perform data entry into admissions and student databases (including advisors/advisees and orientation forms); track conditional admission and update status as needed; input and report data; organize and prepare material for admissions activities such as information sessions, new student orientation, and other school events (including room reservations and refreshments); coordinate Admissions committee meetings and take meeting minutes; record, format, and circulate Admission Committee meeting minutes; provide updates to the Admissions Committee regarding applicant status; provide information to students regarding procedures and policies from admission through post-graduation; advise on processes for Adding/Dropping After Census/Term, Retroactive Add, Continuous Enrollment, Probation Advising, Registration, Advancement to Candidacy, and Graduation Check; refer students to appropriate offices as needed; perform other job-related duties as assigned.

Qualifications

• Education: Bachelors
• Experience: 1 - 3 years
• Type: Full-time
• Relocation: No

Notice of Non-Discrimination

Texas College does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religion, national origin, sex, age, disability, or veteran status. The Vice President of Academic Affairs has been designated to handle student inquiries regarding non-discrimination policies and the Director of Human Resources has responsibility for faculty-staff concerns in this regard. Contact information is: Texas College, Attn: Vice President of Academic Affairs/Compliance Officer, Office of Academic Affairs/Martin Hall 2nd floor, 2404 North Grand Avenue, Tyler, Texas 75702, (903) 593-8311 ext. 2342 office, (903) 526-4426 fax or Texas College, Attn: Director of Human Resources, Martin Hall, 2nd floor, 2404 North Grand Avenue, Tyler, Texas 75702, (903) 593-8311 ext. 2201 office, (903) 363-1828 fax. If you do not have it, download Adobe Reader here.