The Virtual Bench
Our client is located in San Antonio and looking to add an
Executive Assistant
to their team The
Executive Assistant
will be an expert handling a wide range of administrative and executive support-related tasks. The Executive Assistant will be a highly resourceful team-player, who is comfortable under pressure, while remaining flexible, proactive, and efficient. You will have strong written and verbal communication, and organizational skills, and be able to maintain a realistic balance among multiple priorities. Responsibilities Manage an extremely active calendar of appointments, complete expense reports, compose and prepare confidential correspondence. Maintain executive files, arrange detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings. Anticipating the Executives' needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues. Represents the Executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the Executive office. Assists in coordinating the agenda of Senior Management team meetings and off-sites, and all staff meetings. Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. Assists in investor outreach including setting up meetings, managing investor conference participation, and associated travel. Qualifications Bachelor's Degree 5-10+ years of Executive Support Investment Management / Banking / Financial Services Industry experience is required Heavy calendar management Strong travel booking experience Expert level in Microsoft Office Suite
Executive Assistant
to their team The
Executive Assistant
will be an expert handling a wide range of administrative and executive support-related tasks. The Executive Assistant will be a highly resourceful team-player, who is comfortable under pressure, while remaining flexible, proactive, and efficient. You will have strong written and verbal communication, and organizational skills, and be able to maintain a realistic balance among multiple priorities. Responsibilities Manage an extremely active calendar of appointments, complete expense reports, compose and prepare confidential correspondence. Maintain executive files, arrange detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings. Anticipating the Executives' needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues. Represents the Executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the Executive office. Assists in coordinating the agenda of Senior Management team meetings and off-sites, and all staff meetings. Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. Assists in investor outreach including setting up meetings, managing investor conference participation, and associated travel. Qualifications Bachelor's Degree 5-10+ years of Executive Support Investment Management / Banking / Financial Services Industry experience is required Heavy calendar management Strong travel booking experience Expert level in Microsoft Office Suite