Hedy Holmes Staffing Services
Position:
Front Office Coordinator
Pay Rate:
$24.00 /hourly
Location:
Livermore, CA
Schedule:
Monday - Friday | 8:00am - 5:00pm
Job Description: The Front Desk Coordinator role provides financial, administrative, and clerical support while also serving as the first point of contact for visitors and incoming calls. This position reviews and processes invoices, reconciles vendor statements, and supports daily office operations. The role requires strong organizational skills, attention to detail, and the ability to manage high volumes of paperwork in a professional and timely manner.
Essential Duties and Responsibilities: Accounts Payable Review invoices and match to packing slips. Obtain signatures on invoices as required. Accurately enter invoices into system per company protocols. Follow up on missing or incomplete paperwork. Reconcile vendor statements and resolve discrepancies. Communicate with multiple divisions to ensure timely processing. Office & Administrative Support Handle daily mail distribution. Place bi-weekly office supply orders. Maintain organized filing systems for invoices and supporting documents. Assist with general office administrative tasks as needed. Front Desk Responsibilities Answer the company’s main telephone line and direct calls appropriately. Greet and assist visitors in a professional manner. Represent the company with a welcoming and service-oriented demeanor. Skills and Qualifications: Excellent communication skills. Strong computer skills and proficiency in Microsoft Office. General knowledge of purchase order systems. Attention to detail with ability to meet deadlines. Highly organized, reliable, and punctual. Team player with the ability to handle high paper volume. Work Environment Dress code: Business casual Monday–Thursday; casual on Fridays. Standard office setting with daily interaction with staff, vendors, and visitors.
Front Office Coordinator
Pay Rate:
$24.00 /hourly
Location:
Livermore, CA
Schedule:
Monday - Friday | 8:00am - 5:00pm
Job Description: The Front Desk Coordinator role provides financial, administrative, and clerical support while also serving as the first point of contact for visitors and incoming calls. This position reviews and processes invoices, reconciles vendor statements, and supports daily office operations. The role requires strong organizational skills, attention to detail, and the ability to manage high volumes of paperwork in a professional and timely manner.
Essential Duties and Responsibilities: Accounts Payable Review invoices and match to packing slips. Obtain signatures on invoices as required. Accurately enter invoices into system per company protocols. Follow up on missing or incomplete paperwork. Reconcile vendor statements and resolve discrepancies. Communicate with multiple divisions to ensure timely processing. Office & Administrative Support Handle daily mail distribution. Place bi-weekly office supply orders. Maintain organized filing systems for invoices and supporting documents. Assist with general office administrative tasks as needed. Front Desk Responsibilities Answer the company’s main telephone line and direct calls appropriately. Greet and assist visitors in a professional manner. Represent the company with a welcoming and service-oriented demeanor. Skills and Qualifications: Excellent communication skills. Strong computer skills and proficiency in Microsoft Office. General knowledge of purchase order systems. Attention to detail with ability to meet deadlines. Highly organized, reliable, and punctual. Team player with the ability to handle high paper volume. Work Environment Dress code: Business casual Monday–Thursday; casual on Fridays. Standard office setting with daily interaction with staff, vendors, and visitors.