Ultimate Staffing
Administrative Assistant ($25-$26 Malden, MA)
Ultimate Staffing, New York, New York, United States
Job Title: Administrative Assistant
Location:
Malden, MA (On-site) Schedule:
Full-Time, Monday-Friday, 8:00 AM - 5:00 PM Pay:
$25-$26 per hour Position Overview: We are seeking a reliable and detail-oriented
Administrative Assistant
to provide direct support to the CEO and assist with day-to-day operations. This role requires excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office applications. The ideal candidate will be professional, proactive, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Provide daily administrative support to the CEO, including calendar management, scheduling meetings, and handling correspondence.
Draft, edit, and prepare documents, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint, Outlook).
Coordinate and organize meetings, conference calls, and in-person events.
Maintain filing systems (electronic and paper) to ensure accuracy and confidentiality.
Manage office communications, screen phone calls, and route inquiries appropriately.
Support special projects and initiatives as assigned by the CEO.
Perform general office duties such as ordering supplies, processing mail, and coordinating with vendors.
Qualifications: Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative role.
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to multitask, prioritize responsibilities, and meet deadlines.
Professional demeanor with discretion when handling confidential information.
Compensation & Benefits: Competitive pay: $25-$26 per hour.
Full-time, on-site role in Malden, MA.
Monday through Friday, 8:00 AM - 5:00 PM schedule.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Malden, MA (On-site) Schedule:
Full-Time, Monday-Friday, 8:00 AM - 5:00 PM Pay:
$25-$26 per hour Position Overview: We are seeking a reliable and detail-oriented
Administrative Assistant
to provide direct support to the CEO and assist with day-to-day operations. This role requires excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office applications. The ideal candidate will be professional, proactive, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Provide daily administrative support to the CEO, including calendar management, scheduling meetings, and handling correspondence.
Draft, edit, and prepare documents, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint, Outlook).
Coordinate and organize meetings, conference calls, and in-person events.
Maintain filing systems (electronic and paper) to ensure accuracy and confidentiality.
Manage office communications, screen phone calls, and route inquiries appropriately.
Support special projects and initiatives as assigned by the CEO.
Perform general office duties such as ordering supplies, processing mail, and coordinating with vendors.
Qualifications: Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative role.
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to multitask, prioritize responsibilities, and meet deadlines.
Professional demeanor with discretion when handling confidential information.
Compensation & Benefits: Competitive pay: $25-$26 per hour.
Full-time, on-site role in Malden, MA.
Monday through Friday, 8:00 AM - 5:00 PM schedule.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.