Project Manager

Project Manager Position Description Expectations & Goals Through effective management and communication, develop long-term positive relationships with clients, design professionals, subcontractors, and vendors. Manage prime contract, subcontracts, purchase orders, and all project records to ensure contract compliance. Effectively coordinate all field operations; defend or prosecute legal proceedings; and manage project budgets, costs, and quality. Provide support to the Superintendent with regard to the project schedule. A successful project will be one that: Meets or exceeds DLBC's standards for quality Is completed on or before the scheduled or extended completion date Upon completion, the Owner, Architect, and Subcontractors will want to do business with Bandy Constructors again Meets targets for profitability Organizational Relationships Reports to: Director of Project Management Supervises: Assistant Project Managers / Project Engineers as assigned Experience 10+ years of Project Management experience in commercial construction Managed projects greater than $10M in value or multiple projects with a combined value of greater than $15M Education B.S. / B.A. in construction related discipline or equivalent combination of technical training and construction experience Skills and Proven Abilities Demonstrates behaviors consistent with the profile of a Bandy Person Ability to independently run successful projects with minimal upper management support Ability to read and interpret legal documents and construction plans and specifications. Working knowledge of construction means and methods Advanced organizational skills and ability to multi-task Excellent written and verbal communication skills Ability to communicate effectively and professionally with all parties to a project Ability to manage comprehensive subcontract scopes of work Ability to apply logical and management-level thinking to assess and resolve project-related and owner-related issues, problems, etc. Competent in conflict and crisis management Ability to effectively lead and develop a diverse group of project team members Proficient with Microsoft Office, Autodesk Construction Cloud, Bluebeam, and other programs typically used in business, with ability and willingness to learn new programs as needed. Responsibilities Cost Management Review & approve Subcontract Billings with Superintendent input Handle & resolve Subcontract Billing disputes Approve Vendor invoices and resolve any disputes with Superintendent input Inform Accounting of any holds on Subcontractor payments due to performance and/or documentation issues Create monthly Client Billings; review draft with Client or Client Rep.; transmit approved Billing for processing Follow-up regarding payment status of Client Billings if not paid in timely manner Manage Owner contingencies Proactively identify and anticipate issues that will impact the project budget in any manner and communicate to upper management and Project Superintendent Create monthly Budget Updates Control Subcontract & Purchase Order payments through review and approval process Assist with the resolution of Lien Notices when requested by Accounting Perform Audits and Reconciliations of project costs Prepare monthly Project Cost Forecasts Receive and log changes in scope; determine affected trades and gather pricing Prepare Change Proposals for Owner consideration Support, explain, and gain approval of Change Proposals Ensure complete audit trail of Project Budget Support and explain monthly Project Forecasts Prepare specialized Cost Reports & Analysis for company management via Project Health Meetings and others as requested Effectively adjust / correct methods to control project costs with input of Superintendent Documentation Responsible for overall project records Effectively track & document project progress and history Set-up Project Logs - Proposed Modifications, Allowance Expenditures, Submittals, RFI's, etc. Ensure required Subcontract & PO Documents meet requirements Project Management Enforce scopes of work assigned to subcontractors and vendors Support Superintendent in Subcontractor project meetings and pre-construction meetings Effectively control Owner project meetings Facilitate completion of punch list and project finalization Effectively resolve Subcontractor back charges Effectively resolve Prime Contract disputes Purchasing Assist Preconstruction in the development of comprehensive work scopes Assist Preconstruction in Subcontract & Purchase Order negotiations Independently negotiate Subcontract & PO Change Orders Solicit competitive proposals for Owner Allowance items Quality Document/distribute as needed to ensure corrective actions are taken for all noted deficiencies when needed Contribute to project Quality efforts via submittal and documentation process Assist in identification of materials that appear to be non-conforming and notify Superintendent and other necessary parties (i.e. wrong color, manufacturer, etc.) Review and process Submittals Track and obtain re-submittal/additional data required and process Distribute submittals to affected trades for coordination; retain copies as required for project close-out Coordinate review with Superintendent for shop drawings and other items that are dimensioned RFI's Receive and research RFI requests from Subcontractors with Superintendent prior to distribution to A/E team Transmit RFI's and track Distribute responses as appropriate Safety Coordinate project start-up with required documentation/forms, postings, and first-aid supplies with Safety Director Coordinate with Superintendent the delegation of specific safety duties and responsibilities among the project team such as weekly inspections, weekly tool-box meetings, etc. at beginning of the project Maintain ongoing oversight and enforcement of compliance with safety regulations and training requirements for subcontractors, suppliers, and the Bandy Constructors' workforce As needed, assist field with notifications of non-compliance to onsite personnel Maintain active status with First Aid/CPR certification Scheduling Assist Superintendent to create complete and logical Master Project Schedule Effectively lead any third-party scheduling consultants during Master Schedule development Ensure short term and Master schedules are in step Ensure Schedule Updates Recognize current or upcoming Schedule delays Ensure 3-week look ahead is created and maintained Correct Schedule and/or Production problems Meet with Superintendent and scheduling consultant at necessary intervals Understand schedule and logic Ensure schedule maintenance requirements every 7-10 working days (updates) Project Close-Out Determine items needed and create log Notify Subcontractors and Vendors of their required items (warranties, attic stock, O & M, As-Builts) Gather and track required items Attend punch list walks Receive and distribute punch lists Track punch list completion and report Assemble close out documentation and deliver to designated client representative Ensure finalization of Prime Contract and Subcontract amounts, billings, and payments Make final budget adjustments and report final profit Personnel Assign roles and responsibilities for support positions, as applicable Evaluate performance of subordinate staff in accordance with company policies and procedures, and assist with growth and development activities Recruit future team members Provide and maintain a work environment that strives to make all Bandy Constructors employees successful, and that encourages them to perform in a manner that supports being a Bandy Person, as described below: A Bandy Constructors Team Member Is a person of character - reliable, unselfish, humble, and honest Embraces teamwork - puts the success of the team and company above self Takes personal responsibility for results and great pride in the work performed Is ambitious - always learning and growing as an employee and person Welcomes a challenge and accountability Consistently looks for the good and takes a positive, realistic approach Is respectful of others and team members at all levels Seeks a work-life balance Work Environment This job operates in a construction field office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands This is largely a sedentary role; however, walking, bending, stooping, and occasional lifting of up to 20 pounds is required. Additional Requirements Due to the nature of this role, local travel will be required for up to 50%. Driver's License, personal vehicle and auto insurance must remain current at levels deemed appropriate by Bandy Constructors and employees must remain in good standing for insurability purposes.