The Walt Disney Company
Executive Assistant, Studio Global Publicity
The Walt Disney Company, Burbank, California, United States, 91520
It's the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It's hard to define and even harder to create, but that's what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.
Imagine a career with an organization that brings smiles to millions every day. Imagine working with people whose passion for what they do is simply indescribable. We are The Walt Disney Company, live with a rich legacy of innovation, entertainment, and lifelong memories. With our vast array of both businesses and professionals, you'll have the opportunity to join a team that's beloved around the world, and to find out how it feels to love what you do. We invite you to discover for yourself why a career with Disney is the opportunity you've been looking for.
The Walt Disney Studios Global Publicity Team is in search of an enthusiastic and efficient Assistant to provide support to the VP of Publicity. The ideal candidate should have a strong passion for the entertainment industry and a thorough understanding of the PR landscape.
Responsibilities
Calendar Management for VP: coordinate travel, long-term planning, manage day-to-day meetings
Handle meeting coordination details including logistics, preparation, invitations, agendas and other materials
Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook and sending emails and coordinating handouts
Field heavy volume of phone calls daily and maintain accurate phone log for VP
Screen and flag important incoming emails to appropriate team members
Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner
Book and manage screenings for press, talent reps and other publicity-related events
Handle VP mail and FedEx requests, orders supplies/materials and process invoices (when necessary)
Point person for budget building and monitoring (junkets, tours, press events, etc.)
Work with Procurement and Finance to process invoices and manage daily hires
Assist with booking both domestic and international travel for talent and filmmakers, including private jet requests
Oversee event transportation and logistics for campaigns (premieres, junkets, press events, etc.)
Maintain team and film related distribution lists and general office documents
Create and maintain team documents as requested
Qualifications
1+ year of administrative experience supporting at the Director/Vice President level
Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when VP is out of the office
Proactively anticipate needs of VP and manage office time efficiently
Ability to maintain an efficient office, files, database, and information
Ability to multitask and deliver under tight deadlines with a calm, professional manner
Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
Proven competency in general administrative skills including answering the phone, filing, etc.
Excellent typing and spelling skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for meeting requests and calendaring
Technologically savvy
Strong people skills, including the ability to work effectively as part of a team.
Ability to be flexible with work schedule. Overtime and weekends required.
Team player with an easy-going manner to handle varied personalities, responsibilities, and assignments
Positive attitude, be proactive, resourceful and flexible
Maintain standards of strict confidentiality with respect to all matters and documents
The hiring range for this position in California is $53,300.00-$71,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Job ID:
10131558
Location:
Burbank,California
Job Posting Company:
The Walt Disney Studios
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.
Imagine a career with an organization that brings smiles to millions every day. Imagine working with people whose passion for what they do is simply indescribable. We are The Walt Disney Company, live with a rich legacy of innovation, entertainment, and lifelong memories. With our vast array of both businesses and professionals, you'll have the opportunity to join a team that's beloved around the world, and to find out how it feels to love what you do. We invite you to discover for yourself why a career with Disney is the opportunity you've been looking for.
The Walt Disney Studios Global Publicity Team is in search of an enthusiastic and efficient Assistant to provide support to the VP of Publicity. The ideal candidate should have a strong passion for the entertainment industry and a thorough understanding of the PR landscape.
Responsibilities
Calendar Management for VP: coordinate travel, long-term planning, manage day-to-day meetings
Handle meeting coordination details including logistics, preparation, invitations, agendas and other materials
Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook and sending emails and coordinating handouts
Field heavy volume of phone calls daily and maintain accurate phone log for VP
Screen and flag important incoming emails to appropriate team members
Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner
Book and manage screenings for press, talent reps and other publicity-related events
Handle VP mail and FedEx requests, orders supplies/materials and process invoices (when necessary)
Point person for budget building and monitoring (junkets, tours, press events, etc.)
Work with Procurement and Finance to process invoices and manage daily hires
Assist with booking both domestic and international travel for talent and filmmakers, including private jet requests
Oversee event transportation and logistics for campaigns (premieres, junkets, press events, etc.)
Maintain team and film related distribution lists and general office documents
Create and maintain team documents as requested
Qualifications
1+ year of administrative experience supporting at the Director/Vice President level
Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when VP is out of the office
Proactively anticipate needs of VP and manage office time efficiently
Ability to maintain an efficient office, files, database, and information
Ability to multitask and deliver under tight deadlines with a calm, professional manner
Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
Proven competency in general administrative skills including answering the phone, filing, etc.
Excellent typing and spelling skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for meeting requests and calendaring
Technologically savvy
Strong people skills, including the ability to work effectively as part of a team.
Ability to be flexible with work schedule. Overtime and weekends required.
Team player with an easy-going manner to handle varied personalities, responsibilities, and assignments
Positive attitude, be proactive, resourceful and flexible
Maintain standards of strict confidentiality with respect to all matters and documents
The hiring range for this position in California is $53,300.00-$71,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Job ID:
10131558
Location:
Burbank,California
Job Posting Company:
The Walt Disney Studios
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.