Administrative Assistant Job at MGO (Macias Gini & O'Connell LLP) in Sacramento

Overview

Administrative Assistant role at MGO (Macias Gini & O'Connell LLP).

MGO is a top 50 CPA and advisory firm with 600+ professionals, offering remote work and offices across the U.S. and India. The firm supports clients in 97 countries and is recognized as a Best Place to Work by industry publications.

Summary

The Administrative Assistant provides support to the Assurance teams and Partners, assisting with all Assurance operations tasks. This role is responsible for the administrative functions that support the Assurance team firmwide.

Hybrid Schedule

Hybrid schedule: 3 days in office.

Core Responsibilities

• Be accountable for assigned tasks
• Maintain client data, records, and documents
• Perform administrative processes per Firm guidelines
• Provide local service personnel support
• Support networking, education, and training records/logistics

Essential Functions

• Coordinate the client acceptance process and approvals
• Prepare engagement letters and coordinate budgets with client service professionals
• Prepare client bills/invoices per Firm guidelines
• Prepare deliverables (correspondence, reports, proposals): drafting, editing, formatting, desktop publishing, and coordination with client service team
• Coordinate calendars and appointments; keep all parties informed
• Coordinate meetings: agendas, materials, facilities, and meeting minutes
• Compose and distribute professional correspondence, memos, and emails
• Order and maintain supplies; coordinate equipment inventory/maintenance
• Maintain professionalism with confidential and sensitive issues
• Perform general clerical duties (filing, photocopying/scanning, mailing)

Nonessential Functions

• Performs other duties as assigned by staff, managers, or partners

Minimum Qualifications

• Associate's degree (AA) or equivalent; 1–3 years of related experience
• Excellent verbal and written communication skills
• Intermediate Microsoft Office 365 and Adobe products skills
• Intermediate MS Dynamics data entry skills
• Attention to detail and commitment to excellence
• Strong organizational, problem-solving, and analytical skills; ability to manage priorities
• Ability to work with diverse individuals at all levels
• Good judgment with timely, sound decisions
• Ability to work independently and with teams
• Versatility, flexibility, and adaptability to changing priorities
• Proactive planning and project organization abilities

Salary

$23.00/hr – $30.00/hr

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Accounting

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