Southern Company
Southern Company is hiring: Administrative Assistant in Atlanta
Southern Company, Atlanta, GA, US
Administrative Assistant for GPC (Georgia Power Company) Renewable and Resilient Generation This position reports to the Georgia Power Company (GPC) Renewable and Resilient Generation Director at the GPC Headquarters in Atlanta, GA. It is responsible for providing administrative support to the employees in the GPC Renewable and Resilient Generation organization. Job expectations include expense statement, timekeeping, calendar management, telephone coverage, office supply inventory management, invoice processing, check request handling, filing, meeting planning and support, travel arrangement support, general office area support, presentation preparation and editing, and various special projects. The use of office tools such as word processing, spreadsheets, presentation packages, calendar and mail systems are key requirements for this role. Working closely and efficiently with multiple managers is also a key requirement for this role.
JOB REQUIREMENTS
- Excellent written and verbal communication skills are required
- Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills is required
- Proficiency in Microsoft Office Word, Excel and Outlook is required
- Proficiency in other Microsoft applications (such as PowerPoint) and in Southern Company systems is strongly desired (Oracle Cloud ERP. SCOTT, Cool Compliance, etc.). Must be able to learn them quickly if no direct experience.
- Excellent planning and organizational skills
- Experience in budgeting procedures and understanding of financial concepts desired
- High School Diploma or Equivalent preferred. College experience or degree desired
BEHAVIORAL ATTRIBUTES
- Exercises independent judgment, confidentiality, and discretion along with ability to work with minimal direction
- Adapts quickly to changing conditions and effectively manages multiple priorities
- Delivers assignments with a high degree of accuracy and timeliness with minimal follow-up
- Anticipates group needs and proactively seeks solutions
- Exhibits Our Values (Safety First, Intentional Inclusion, Integrity, and Superior Performance) in all business dealings
- Displays excellent Customer Service skills
- Ability to build relationships and work effectively in a team environment
JOB RESPONSIBILITIES
- Be consistently available to meet departmental support needs
- Manage calendar, including meetings and travel arrangements
- Perform timekeeping administration
- Key contact for department
- Perform budget management task
- Preparation, research, and reconciliation
- Manage telephone coverage and mail distribution for department
- Support meeting planning
- Prepare agenda; handle meeting arrangements
- Expense and P-Card statement management
- Prepare and maintain records
- Manage check requests and invoice processing for department
- Keep copiers, printers, and fax machines functional and stocked with paper
- Coordinate with Building Operations on requests for moves, etc.
- Maintain supply room order/accessibility
- Find solutions for copying, faxing, wireless equipment, office space, interview planning, gifts/flowers/food, office supplies, teleconference calls, catering, drinks or refreshments, etc.
- Regularly communicate with other administrative support team members to ensure effective coverage