Ohio Department of Commerce
Administrative Professional 4
Ohio Department of Commerce, Columbus, Ohio, United States, 43224
Ohio Department of Public Safety - Ohio School Safety Center
Report In Location -
1970 W Broad Street, Columbus 43223
Under direction of the Executive Director of the Ohio School Safety Center (OSSC), perform non-routine administrative tasks & independently formulate decisions & or judgements involving non-legal interpretation of division policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments:
Coordinate meetings to discuss implementation of new legislation; Coordinate, schedule, & maintain calendars for Executive Director & general OSSC events; Serve as primary contact for scheduling OSSC spaces; Review draft communications & provide feedback on grammar, spelling & formatting; Answer general inquiries on the OSSC main phone line & respond to inquiries received in the general school safety inboxes; Coordinate interviews & assist with tours of the OSSC; Draft & submit required reports; Attend OSSC staff meetings & draft meeting notes &/or timelines for new projects; Manage large OSSC vehicle fleet (e.g., pool car & assigned vehicles) maintenance & voyager programs; Communicate decisions, directives &/or assignments to appropriate staff; Provide administrative support & assist with the coordination of large events & conferences; Distribute incoming mail & prepare small &/or large mailers for various school safety marketing efforts; Assist OSSC team members with submission & completion of travel & expense reports; Book OSSC travel including accommodations & transportation related to trainings & events; Prepare & submit requisitions for purchasing, contracts, & agreements; Assist with equipment needs &/or software requests; Maintain OSSC's purchasing card & ensure all agency, state & federal laws are followed for purchases; Assist with drafting budgets & justifications for spending; Perform other related duties as assigned (e.g., assist with procurement requests & contracts, submit facility requests, order office supplies & business cards, & submit requests for maintenance on office equipment).
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
-Or 12 mos. exp. as Administrative Professional 2,16872.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills:
Administrative Support/Services
Report In Location -
1970 W Broad Street, Columbus 43223
Under direction of the Executive Director of the Ohio School Safety Center (OSSC), perform non-routine administrative tasks & independently formulate decisions & or judgements involving non-legal interpretation of division policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments:
Coordinate meetings to discuss implementation of new legislation; Coordinate, schedule, & maintain calendars for Executive Director & general OSSC events; Serve as primary contact for scheduling OSSC spaces; Review draft communications & provide feedback on grammar, spelling & formatting; Answer general inquiries on the OSSC main phone line & respond to inquiries received in the general school safety inboxes; Coordinate interviews & assist with tours of the OSSC; Draft & submit required reports; Attend OSSC staff meetings & draft meeting notes &/or timelines for new projects; Manage large OSSC vehicle fleet (e.g., pool car & assigned vehicles) maintenance & voyager programs; Communicate decisions, directives &/or assignments to appropriate staff; Provide administrative support & assist with the coordination of large events & conferences; Distribute incoming mail & prepare small &/or large mailers for various school safety marketing efforts; Assist OSSC team members with submission & completion of travel & expense reports; Book OSSC travel including accommodations & transportation related to trainings & events; Prepare & submit requisitions for purchasing, contracts, & agreements; Assist with equipment needs &/or software requests; Maintain OSSC's purchasing card & ensure all agency, state & federal laws are followed for purchases; Assist with drafting budgets & justifications for spending; Perform other related duties as assigned (e.g., assist with procurement requests & contracts, submit facility requests, order office supplies & business cards, & submit requests for maintenance on office equipment).
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
-Or 12 mos. exp. as Administrative Professional 2,16872.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills:
Administrative Support/Services