Administrative Assistant Job at Associa in Las Vegas

Overview

Administrative Assistant role at Associa.

Job Description

The Administrative Assistant supports and assists with general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

What do we offer

Associa offers a competitive benefits package to our full-time employees, including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated a Great Place to Work for six consecutive years, and many of our locations have been awarded as Best and Brightest.

Compensation

$19.00 hourly rate

Duties include, but are not limited to

• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members, and vendors. Follow through on various requests.
• Reviews invoices for completeness/accuracy of charges and prepares payable vouchers for the Manager’s approval if not completed by the Telephone Operator.
• Processes and distributes incoming and outgoing mail for the office and the Associations.
• Prepares and assists community managers with monthly board packages and in-house mailings.
• Updates homeowner and association information in C3 and shared files.
• Relieves concierge/telephone operators on an as-needed basis.
• Keeps workspaces organized and maintained. Alerts the Office Manager of low supplies and assists in supply stocking and distribution.
• Processes print jobs, scanning, and faxing as general office support when needed.
• Files association documents for Community Managers. Arranges for the delivery and pick up of documents from storage when necessary.
• Other duties as assigned.

Knowledge and Skills

• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Self-motivated, proactive, detail-oriented, and a team player.
• Time management and time-critical prioritization skills.
• Bilingual preferred (English/Spanish fluent)

Education And Experience

• High School diploma or GED Required
• Associate's Degree Preferred
• 0 -- 3 years of directly related or closely related experience

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative