Administrative Assistant Job at Mohawk Opportunities Inc. in Schenectady

Administrative Assistant

The responsibilities of the Administrative Assistant include providing administrative support to the agency and programs. Specific duties included:

• Create, revise, and delete documents as requested. Maintain a centralized system for agency documents on the agency network drive and ensure the most updated versions are available on the share drive.
• Manage electronic calendar for Agency Leadership Team by scheduling in-person and virtual meetings, inviting participants, and reserving meeting space for in-person meetings. Send out meeting agendas, and record and distribute minutes when needed.
• Create and distribute monthly events calendars and newsletters both within the agency and to the list of community participants and stakeholders.
• Manage inventory of office and cleaning supplies, distributing to staff members as requested. Ensure that supplies are replenished by either ordering or notifying the person responsible for ordering supplies.
• Maintaining and distribute various lists and spreadsheets. Create and process letters, memos, certificates, surveys, and reports.
• Assist with coordinating agency events and meetings including ordering food and providing supplies, making flyers, taking photos or video, reserving venue/conference room, and notifying the IT Department of equipment that is needed.
• Assist the Maintenance Department when assigned to communicate with and coordinate vendors, including obtaining bids for repairs and/or improvements.
• Provide coverage for the agency reception by greeting visitors and answering telephone calls and performing the following: triage and coordinate communication between the team and clients; obtain answers to questions for clients, families, community resources, and agencies; work with callers to relieve urgent situations or to temporarily manage them until other staff are available.
• Promote a culture of inclusion and belonging.

Requirements

Skills/Qualifications for the Administrative Assistant include:

• High school diploma with five years’ office experience or associate degree or higher with two years’ office experience, human service experience a plus.
• Working knowledge of computers and software including Excel, Canva and Microsoft Word.
• Excellent organizational skills, problem-solving skills, making contacts and establishing relationships to obtain necessary information.
• Valid and insurable driver's license. Must have a personal vehicle to use for business purposes.

Benefits

Salary and Schedule of the Administrative Assistant:

• Monday-Friday, 8:00am-4:00pm
• $23.00/hour; $47,840/annual equivalent
• Excellent benefits, staff training, generous paid time off, and a 30-minute paid lunch.
• Supportive work environment
• Make a difference in an environment where you matter!
• Culture of caring

Visit our website at www.mohawkopportunities.org.

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Equal Opportunity Employer

All offers for employment will be contingent upon the candidate having successfully completed background checks.

Mohawk Opportunities is committed to helping individuals living with mental illness achieve stable community living and independence. Our goal is to provide services and supports that assist individuals living with mental illness to thrive and achieve their full potential for a happy, independent life in the community of their choice.