Administrative Assistant Job at BELFOR Property Restoration in Orlando

Overview

Administrative Assistant role at BELFOR Property Restoration. This position provides administrative support in a field office environment. Responsibilities include handling incoming mail and phone calls and supporting Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication aligns with BELFOR practices, processes and standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up-to-date job file for Estimator/General Manager review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR-sponsored operations and safety training courses as required

Qualifications

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and safeguarding other people's property and information

Notes

The statements herein describe the general nature and level of work performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required.

Employment details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction