State of Arizona is hiring: ADMINISTRATIVE ASSISTANT in Tucson

Overview

Join to apply for the ADMINISTRATIVE ASSISTANT role at State of Arizona.

Base pay range: $16.50/hr - $19.80/hr.

Department: Department of Veterans' Services (ADVS) – Arizona State Veterans' Home – Tucson, 555 East Ajo Way, Tucson, Arizona 85713. Posting Details include salary: $16.50 to $19.80 hourly (DOE), Grade: 17, Closing Date: September 30, 2025.

Job Summary

Would you like to be part of an amazing team that helps Veterans thrive? We are committed to serving and honoring veterans, service members, and their families by ensuring that they receive the highest quality services so they can thrive for a lifetime. We are looking for an outstanding Administrative Assistant.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave — Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Your Contribution

• Provide the highest quality support services to veterans
• Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
• Work within a supportive team environment

Job Duties

• Coordinate and complete a wide variety of administrative support and secretarial functions, anticipating the needs of the Administrator and the Director of Nursing
• Handle sensitive issues tactfully and discretely while maintaining confidentiality
• Compose responses to routine correspondence
• Prepare confidential correspondence and handle other confidential matters
• Prepare a variety of reports
• Create and maintain administrative file systems and records
• Maintain records for survey purposes
• Prepare agendas, attend meetings, take and transcribe minutes
• Conduct research and complete special projects to support the direct reports of the Administrator
• Order office supplies and other items
• Assist in the recruitment process
• Schedule interviews and conduct reference checks/employment history verifications, and prepare hiring packets
• Maintain appointment calendar for the Administrator and the Director of Nursing; schedule conference rooms for internal and external use
• Coordinate training sessions and administrative meetings; complete special projects as assigned by the Administrator or the Director of Nursing
• Receive and route correspondence to appropriate staff for action
• Maintain a filing system to ensure responses meet deadlines
• Answer telephones, take messages and respond to routine inquiries and requests

Knowledge, Skills & Abilities (KSAs)

Knowledge

• Rules, policies, procedures of section and work unit
• Personnel Rules
• Complex secretarial functions
• Data gathering and summarization methods and techniques
• Project management
• Report preparation
• Problem-solving techniques
• Safeguards for protecting confidential data

Skills

• Verbal and written communication
• Customer service
• Problem-solving
• Organization and time management
• Attention to detail
• Computer skills

Abilities

• Anticipate the needs of the Administrator and the Director of Nursing
• Prioritize business items for the attention of the Administrator and the Director of Nursing
• Take and transcribe minutes
• Prepare a variety of correspondences, logs, reports, presentations, etc.

Selective Preferences

Previous experience providing administrative support to an executive leader

Pre-Employment Requirements

• Valid Arizona Driver's License is required. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any driver training.
• If this position requires driving or the use of a vehicle as an essential function, Driver's License Requirements apply.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Employment type

• Full-time

Seniority level

• Entry level

Job function

• Administrative
• Industries: Administrative and Support Services

Learn more about the job and benefits on the State of Arizona careers page. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.