Administrative Assistant Job at Daymark Health in Providence

Daymark Health is a value-based oncology company redefining the cancer care experience for patients, providers, and health plans. Daymark\'s comprehensive, personalized cancer care platform empowers patients with dedicated care navigation, symptom-focused support, behavioral health care, and social resources. Combined with evidence-based health interventions and a hybrid in-person + virtual care model, Daymark is improving the overall cancer experience for patients, providers, and health plans — and setting a new standard in cancer care. Daymark Health is backed by Maverick Ventures and led by CEO Dr. Justin Bekelman, a pioneer in transforming cancer care.

ABOUT THE ROLE

As an Administrative Assistant at Daymark Health, you will be at the center of our care operations, supporting patients, providers, and our interdisciplinary care teams. You will serve as the first point of contact for inbound and outbound communication—calls, messages, secure emails, and faxes—ensuring members are connected quickly and compassionately to the right care resources. You\'ll also provide administrative and operational support to enable smooth, effective clinical team functioning.

You will be based in Rhode Island, working from our office five days per week, and will report directly to the Care Team Manager. This role is ideal for someone who thrives in a people-first, fast-paced, and mission-driven environment where empathy, attention to detail, and adaptability matter every day.

RESPONSIBILITIES

• After 3 months you will: complete onboarding and training; confidently manage inbound member and provider calls, texts, and emails with timely triage and warm handoffs; support daily operational tasks such as data entry, scheduling, and sending surveys; generate accurate daily member reports; assist with office space management and new patient packets for in-home visits.
• After 6 months you will: independently coordinate scheduling for patient/provider calls and team case conferences; own processes for sending and tracking member surveys and communications; support care team workflows by managing secure documentation, faxing, and correspondence; consistently identify, triage, and escalate urgent member needs to the appropriate clinical team members.
• After 12 months you will: serve as a trusted partner to the Care Team, proactively anticipating administrative needs and identifying process improvements; lead key operational support functions for our growing care delivery model, including handling secure mail, technology logistics, and reporting; contribute to the refinement of SOPs for care operations to ensure clarity and consistency as the team scales.

WHAT WE ARE LOOKING FOR

• Experience. You have at least 3 years of experience in community care or care coordination, bonus points if that was at a startup. You\'re comfortable driving to visit folks in the field. It\'s an extra plus if you are a licensed CNA, MA, CTPC/A, or HHA.
• Comfort with Technology. You\'re comfortable using Slack, Zoom, Google Suite, and EHR systems to ensure accurate appointment scheduling and management and support patients virtually.
• Bias to action: You don\'t wait for someone to tell you what to do. You know how to identify and prioritize needs and you take initiative to address urgent and important tasks.
• Comfort with change and ambiguity: You may not always have direction in your work, and that\'s OK — you\'re comfortable figuring out what needs to be done and a path forward.
• Strong relational skills: You can establish rapport and work effectively with diverse populations including health care providers, clinical staff, patients, and family members.
• Organized & Communicative: You are highly organized, keep the team informed, and are proficient in collecting patient clinical and demographic data and documenting appropriately in a timely manner.
• Open to working from Daymark\'s office: You\'re comfortable working out of our office in Providence, Rhode Island, 5 days a week, and visiting patients\' homes as needed.
• Bilingual: you must be fluent in Spanish and comfortable speaking with patients about their diagnosis in Spanish.

Daymark Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

All Daymark Health patient-facing roles require Basic Life Support (BLS) certification and compliance with Daymark\'s Employee Vaccination and Testing policy. Candidates without these at the time of hire should coordinate with their recruiter and hiring manager to ensure they meet the requirements by their start date. All roles that require in-home visits to patients must provide proof of a valid driver\'s license.

Compensation Range: $50,000 - $55,000 USD