Administrative Assistant Job at Connecticut State Community College in Bridgepor

Overview

Details: Posted: September 24, 2025 • Level: Educational Assistant • Hours: Part-time up to 17 hours per week • Duration: 8 Weeks • Closing Date: Open until filled, with priority consideration given to applicants who submit materials by Wednesday, October 1, 2025. Location: CT State Housatonic, 900 Lafayette Blvd, Bridgeport CT

This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.

Responsibilities

• Reception. Screen in-person visitors, emails, and telephone callers to determine nature and urgency of matters; represent the executive office professionally; respond or refer matters as appropriate; be prepared to react quickly in emergencies and communicate with required parties on campuses or at system office.
• Preparation of correspondence and reports. Compose letters and other documents; prepare reports by compiling data from financial reports, budgets, research or historical documents; perform calculations of numerical data as needed.
• Maintenance of schedules and online calendars for assigned executives. Arrange meetings, conference room reservations, technical setups, refreshments, notices; prepare meeting agendas and materials.
• Schedule and operate video and audio calls using WebEx and Microsoft Teams; proficiency with meeting tools and willingness to learn new skills.
• Organize and maintain confidential electronic and paper records; locate files as needed.
• Procurement and vendor management. Develop and submit procurement requisitions, manage invoices for payment processing, place orders for office supplies and related materials based on approved vendor PO.
• Assist in developing and administering departmental expense budgets based on established needs.
• Attend convocation and commencement ceremonies and participate in committees and task forces as required; some evening or weekend work may be involved.

Qualifications

• Associates degree in a related field and relevant experience in administrative/clerical duties.
• Proven ability to work with culturally, linguistically, and ethnically diverse faculty, staff, and students; excellent interpersonal, oral, and written communication skills; strong IT literacy (Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams, etc.).

Starting Salary

$34.06

Application Instructions

To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or uploaded as a combined file with the resume. Incomplete applications or those submitted after the closing date will not be considered. To apply via our website, visit www.ct.edu/hr/jobs.

Selection Procedure

After the closing date, applications are evaluated by a selection committee. Candidates most qualified based on minimum and preferred qualifications and required documents will be contacted for interviews. Finalists will be recommended for employment. The process may include practical exercises (teaching demonstrations or other tests).

Background Screening

Employment is contingent upon proof of citizenship or employability under IRCA, and successful completion of a background check, including reference verification and, when appropriate, a financial or driving history check.

Continuing Notice of Nondiscrimination

CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including blindness), mental disability, prior criminal record, race, religious creed, sex, sexual orientation, retaliation for discrimination, veteran status, or other protected class. For information regarding nondiscrimination, disability, Title IX policies, contact John-Paul Chaisson-Cardenas, Vice President for Diversity, Equity, and Inclusion, CT State Community College, 185 Main Street, New Britain, CT 06051, 860-612-7056, or jp-cardenas@ct.edu. CSCC is an affirmative action/equal opportunity employer.