Human Resources Representative Job at Trust Automotive Group in Santa Ana

Overview

Corporate Human Resources Director | Bachelor of Business Management/Human Resources | SHRM-CP | SHRM-CALawHR | Six Sigma Green Belt. Our dealership is seeking a dynamic team member with a proven track record in a used car automotive environment. We are hiring an experienced HR Representative to join our team. Prospective candidates should have the desire to be the best of the best, with a focus on the customer and long-term success.

When you join our team, you\u2019ll have access to a total compensation package, including a friendly work environment and excellent benefits. This position offers competitive wages and a comprehensive benefits package:

• Competitive Wages
• Paid Vacation, Sick and Holidays
• Paid Basic Life & AD&D Insurance
• 401K & Match
• Other Supplemental Insurance options (Voluntary Life & AD&D, Short/Long Term Disability, Accidental, Critical Illness, Cancer)

Salary Range: $26.00 to $34.00 per hour

Location: Santa Ana, CA

Apply today and learn more about what our dealership has to offer!

Responsibilities

• Assist the Corporate Human Resource Director with complex and specialized administrative tasks including hiring, onboarding, orientation, offboarding, records management, reporting, and employment relations support. Report to the Corporate HR Director.
• Maintain employee records, manage job postings, and assist with changes in staffing, benefit administration, and compliance-related tasks (I-9, EEO-1, payroll audits, etc.).
• Coordinate and support open enrollment, new hire orientation, benefits communications, and compliance training.
• Assist with recruitment processes: posting positions, reviewing applications, conducting or scheduling preliminary interviews, and screening candidates; manage background checks, DMV verifications, drug screens, and other verifications.
• Manage new hire onboarding and ongoing training records; participate in safety committees and ensure training is current.
• Administer and audit payroll and benefits data; assist in resolving payroll discrepancies and ensuring compliance with federal, state, and local requirements.
• Provide HR support to employees: respond to inquiries, escalate matters to management as needed, and maintain effective employee relations.
• Assist with leave of absence processes (ADA, FMLA, CFRA) and manage terminations and offboarding processes, including documentation and system access removal.
• Maintain professional and technical knowledge through ongoing training and professional involvement.
• Support HR-related projects and reports, including WC claims and incident reporting.
• Other duties as assigned to support HR operations and compliance.

Qualifications

• Minimum 3 years of office experience; 1 year in human resources strongly preferred.
• CP-SHRM or PHR certification preferred.
• Excellent verbal and written communication skills; strong organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software; ability to work legally in the USA.
• Ability to pass pre-employment testing including background checks, MVR, and drug testing; valid driver\u2019s license; eligible for shop insurance coverage (not an excluded driver).
• bilingual preferred but not required.

Essential Duties (not exhaustive)

• Maintain and audit employee records, job classifications, pay rates, and organizational structure.
• Manage active job openings and applications; oversee internal and external postings.
• Handle store staffing changes, including layoffs, resignations, terminations, and leaves of absence.
• Administer benefits and communicate changes to carriers; assist with enrollment and notices.
• Plan and support open enrollment and new hire orientation; coordinate benefits discussions.
• Conduct or assist with compliance audits and reports (I-9, EEO-1, payroll audits).
• Monitor vacation accrual and payroll liabilities; assist Payroll with discrepancies.
• Ensure compliance with Federal, State, and local laws; enforce HR policies and dealership procedures.
• Assist Hiring Managers with posting positions, reviewing applications, and scheduling interviews.
• Manage candidate screening, background checks, DMV verification, drug screens, and other verifications.
• Coordinate new hire orientations and onboarding; maintain training records and compliance training updates.
• Collaborate with department managers on scheduling and training completions; participate in ongoing training program updates.
• Perform routine HR administration (copying, scanning, filing, emailing).
• Provide timely HR support to employees; escalate to management as needed.
• Coordinate annual open enrollment with vendors; manage benefits dashboard for new hires and terminations.
• Maintain and audit personnel files; participate in Safety Committee activities.
• Assist with employee relations, investigations, and related documentation.
• Prepare general HR activity reports and support various HR projects.
• Complete workers\u2019 compensation claims and incident reporting.
• Support leave administration and documentation (ADA, FMLA, CFRA).
• Assist with terminations and offboarding processes, including documentation and system changes.
• Maintain professional knowledge and engage in continuous learning.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Human Resources
• Retail

Inferred benefits

Medical insurance, Vision insurance, 401(k), Disability insurance

Get notified about new Human Resources Representative jobs in Santa Ana, CA.