ONE Sotheby's International Realty
Transactions Concierge - Contract to Close
ONE Sotheby's International Realty, Miami, Florida, United States
Job Description
Job Description
Job Summary: The Contract-to-Close Concierge is responsible for managing all administrative, logistical, and communication tasks from the moment a real estate contract is fully executed until the closing is complete. The goal is to ensure compliance, manage deadlines, coordinate with all stakeholders (buyers, sellers, lenders, title/escrow, inspectors, appraisers), and deliver a smooth, timely closing experience with high customer service.
Key Responsibilities Contract Setup & Review Review the fully executed purchase/sale contract to ensure all signatures, dates, initials, and terms are correctly completed. Enter all important contract dates (inspection period, financing contingency, title review, due diligence, etc.) into internal systems. Confirm earnest money deposit (if applicable) and follow up if missing. Deadline Oversight & Compliance Track all critical deadlines (inspections, repairs, contingencies, financing, title, etc.). Monitor contract addenda and amendments; ensure they’re properly executed and distributed. Ensure compliance with Florida real estate law and local regulations. Title & Escrow Coordination Work with title or escrow companies to initiate title search. Resolve title issues (liens, judgments, discrepancies) by coordinating with sellers, attorneys, or title companies. Coordinate delivery of required title insurance and closing documents. Finance / Lender Liaison Coordinate with the buyer’s lender to ensure financing steps are being completed (appraisal, underwriting, clear-to-close). Ensure that the Closing Disclosure and other lender required documentation is reviewed, accurate, and delivered timely. Inspections, Repairs, and Walk-throughs Schedule home inspections, appraisals, and any required vendor work. Follow up on inspection results; make sure repairs (if required) are completed. Coordinate final walk-throughs with buyer/seller. Communication & Customer Service Act as the primary point of contact for the buyer, seller, agents, lender, title company, and inspectors. Provide regular updates on status, milestones, possible issues, and next steps. Answer questions; troubleshoot any issues that arise. Document Preparation & File Management Ensure all paperwork is collected, correctly filled out, signed, and returned. Maintain organized transaction files (digital & physical, as needed). Prepare and review closing packages, settlement statements, deed documents, release of liens, etc. Closing Coordination Verify the closing date, time, location. Coordinate with all parties to ensure they have everything needed for closing. Confirm funds to be wired or paid, escrow elements. Make sure documents are ready at closing; confirm title transfer. Post-Closing Tasks Follow up for recording of deed, title insurance issuance, and any final authorizations. Ensure that disbursements and payoffs are handled properly. Close out file: archive, final checks, lessons learned.
Requirements Required Skills & Qualifications Prior experience in real estate transaction coordination, escrow/title work, or related role. Knowledge of real estate contracts, Florida real estate law & regulations. Strong attention to detail, organizational skills. Excellent communication skills (verbal and written). Ability to manage multiple transactions at once. Proficiency with real estate forms, digital transaction management systems, CRMs. Problem-solving mindset; ability to anticipate issues and proactively resolve. Customer service orientation.
Preferred Qualifications Experience working with title companies, lenders, home inspectors, contractors. Familiarity with e-signature platforms and document management tools. Able to work under deadline pressure; flexible hours (some after-hours or weekend communication may be required). Benefits Job Type: · Full-time; the position will be performed in an office setting.
Compensation and Benefits: · Competitive base salary plus bonuses. · Comprehensive benefits package, including medical, dental, vision. · Company 401(k) Plan
MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.
Job Description
Job Summary: The Contract-to-Close Concierge is responsible for managing all administrative, logistical, and communication tasks from the moment a real estate contract is fully executed until the closing is complete. The goal is to ensure compliance, manage deadlines, coordinate with all stakeholders (buyers, sellers, lenders, title/escrow, inspectors, appraisers), and deliver a smooth, timely closing experience with high customer service.
Key Responsibilities Contract Setup & Review Review the fully executed purchase/sale contract to ensure all signatures, dates, initials, and terms are correctly completed. Enter all important contract dates (inspection period, financing contingency, title review, due diligence, etc.) into internal systems. Confirm earnest money deposit (if applicable) and follow up if missing. Deadline Oversight & Compliance Track all critical deadlines (inspections, repairs, contingencies, financing, title, etc.). Monitor contract addenda and amendments; ensure they’re properly executed and distributed. Ensure compliance with Florida real estate law and local regulations. Title & Escrow Coordination Work with title or escrow companies to initiate title search. Resolve title issues (liens, judgments, discrepancies) by coordinating with sellers, attorneys, or title companies. Coordinate delivery of required title insurance and closing documents. Finance / Lender Liaison Coordinate with the buyer’s lender to ensure financing steps are being completed (appraisal, underwriting, clear-to-close). Ensure that the Closing Disclosure and other lender required documentation is reviewed, accurate, and delivered timely. Inspections, Repairs, and Walk-throughs Schedule home inspections, appraisals, and any required vendor work. Follow up on inspection results; make sure repairs (if required) are completed. Coordinate final walk-throughs with buyer/seller. Communication & Customer Service Act as the primary point of contact for the buyer, seller, agents, lender, title company, and inspectors. Provide regular updates on status, milestones, possible issues, and next steps. Answer questions; troubleshoot any issues that arise. Document Preparation & File Management Ensure all paperwork is collected, correctly filled out, signed, and returned. Maintain organized transaction files (digital & physical, as needed). Prepare and review closing packages, settlement statements, deed documents, release of liens, etc. Closing Coordination Verify the closing date, time, location. Coordinate with all parties to ensure they have everything needed for closing. Confirm funds to be wired or paid, escrow elements. Make sure documents are ready at closing; confirm title transfer. Post-Closing Tasks Follow up for recording of deed, title insurance issuance, and any final authorizations. Ensure that disbursements and payoffs are handled properly. Close out file: archive, final checks, lessons learned.
Requirements Required Skills & Qualifications Prior experience in real estate transaction coordination, escrow/title work, or related role. Knowledge of real estate contracts, Florida real estate law & regulations. Strong attention to detail, organizational skills. Excellent communication skills (verbal and written). Ability to manage multiple transactions at once. Proficiency with real estate forms, digital transaction management systems, CRMs. Problem-solving mindset; ability to anticipate issues and proactively resolve. Customer service orientation.
Preferred Qualifications Experience working with title companies, lenders, home inspectors, contractors. Familiarity with e-signature platforms and document management tools. Able to work under deadline pressure; flexible hours (some after-hours or weekend communication may be required). Benefits Job Type: · Full-time; the position will be performed in an office setting.
Compensation and Benefits: · Competitive base salary plus bonuses. · Comprehensive benefits package, including medical, dental, vision. · Company 401(k) Plan
MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.