Williamson County, TX
Senior Administrative Specialist
Williamson County, TX, Georgetown, Texas, United States, 78628
Salary :
$43,491.14 - $51,164.80 Annually Location :
Georgetown: 200 Wilco Way, TX Job Type:
Full-Time Job Number:
14.03130 Department:
Juvenile Services Opening Date:
09/26/2025 Closing Date:
Continuous FLSA:
Non-Exempt
JOB SUMMARY Reporting directly to a Juvenile Services Manager or Director, responsible for providing advanced administrative support to an assigned division.
EXAMPLES OF WORK PERFORMED
Provides direct customer service either in person or on the telephone Creates and maintains various reports related to assigned division Creates and maintains forms, worksheets, and informational materials Creates and maintains database records Ensures comprehensive filing systems are maintained and up to date Assists in planning and executing special projects and events Assists with policy and procedure updates Copies, files and audits invoices Enters and verifies data within the Juvenile Case Management System (JCMS) database Cross-trains with office staff in other areas to ensure continuity of departmental operations Attends all meetings and trainings, as required Performs special duties as assigned Specialized Assignments (in addition to the duties above): Facilities
Reviews, audits and enters various Texas Juvenile Justice Department (TJJD) reports (i.e. disciplinary, incident, injury) Oversees supply inventory for the Detention and CORE divisions and makes necessary purchases Assists with annual state audits
Court
Processes juvenile arrest documentation Updates Department of Public Safety (DPS) computerized criminal history and ensures compliance Maintains and produces caseload reports Purchasing
Assists with the processing of invoices and expense reports, including the posting of invoices to the appropriate expenditure budget line items Assists with reconciliation of monthly bank statements, reports, and processing of checks Maintains monthly budget update for Division Directors Purchases supplies for the entire department Records
Audits probation files to ensure accuracy Communicates with various agencies regarding juvenile information and records Serves as the Court Liaison for Motion for Enforcement cases by assisting parents and attorneys with documentation Performs Department of Public Safety (DPS) background checks as requested by Probation Officers and maintains detailed report Receipts funds for probation, restitution, court, and child support fees Grant
Gathers and analyzes documentation for multiple grants and submits to the corresponding agency Enters all JSO/JPO training into ICIS as required by TJJD Tracks training hours for all JSO/JSP staff and submits required documentation for initial certification and renewal Assists with the Probation Officer/Supervision Officer certification renewal process ORGANIZATION RELATIONSHIPS
Reports directly to - Juvenile Services Manager or Director Direct Reports - No PHYSICAL DEMANDS
Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening Position involves some driving related to errands and meetings ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment Occasional contact with persons accused or adjudicated of crimes IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency Regular attendance is required The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
High School diploma or equivalent Two (2) years of clerical experience in a professional office environment Working knowledge of Microsoft Office Suite LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
Valid Texas driver's license Required within thirty (30) days of employment
Court Assignment: Level IV CJIS certification PREFERRED QUALIFICATIONS
Three (3) years of clerical experience EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes Motor Vehicle Record check: Yes Drug screening: Yes Physical exam: Yes Psychological exam: No Additional: Child Abuse Registry Check, The Diana Screen®
SUPPLEMENTAL INFORMATION A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at .
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment. Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator. The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533. 01
Do you have a high school diploma, or equivalent?
Yes No
02
Do you possess two (2) years of clerical experience in a professional office environment?
Yes No
03
Texas Administrative Code: RULE §344.200: This position requires you are at least 21 years of age at date of hire. Are you able to meet this requirement?
Yes No
04
Due to the nature of this position, the successful applicant must be able to pass a comprehensive criminal records check. The offer of employment will be contingent upon a non-disqualifying criminal history/sex offender registration background check, child abuse registry check, and passing a drug test and physical exam (provided by County). I am able to meet this requirement.
Yes No
05
Do you currently possess, or have the ability to obtain, a valid driver's license within 30 days of hire?
Yes No
06
This position requires a driving records check as part of the selection process. In order to be considered for this position, your driving record may not include any of the following conditions during the last 36-months. Any driving convictions involving:• Driving under the influence of alcohol or a controlled substance;• Refusing to submit to a test to determine alcohol or controlled substance concentration• Leaving scene of crash• Vehicular manslaughter/homicide• Using vehicle to commit a felony; • Losing your license or driving while license is suspended;• Two or more reckless driving violations, negligent crash or violation with a pedestrian; • Three or more violations while operating a motor vehicle
I attest that my driving record does not meet or exceed the number of violations and/or offenses listed above, and I am eligible to be considered for this position. I am able to provide a copy of my driving record at the time of interview. I AM NOT ELIGIBLE to be considered for this position. My driving record meets or exceeds the number of violations and/or offenses listed above.
07
Which best describes your skill level using Microsoft Word?
Beginner: Experience with creating documents, saving, printing, editing, setting tabs and indents, and using proofing tools to correct spelling and grammar. Intermediate: All of the skills listed above PLUS creating and using templates, using the letter wizard, creating envelopes and labels, formatting with styles, headers and footers, creating and formatting tables, graphics and watermarks. Advanced: All of the skills listed above PLUS creating and saving forms as templates, inserting text, checkbox and drop down form fields, and creating form letters and mailing labels. Expert: All of the skills listed above PLUS modifying default settings, working with toolbars, using worksheets and charts in documents, creating tables of figures, inserting, cross references and hyperlinks. No significant experience using Microsoft Word.
08
Which best describes your skill level using Microsoft Excel?
Beginner: Experience with creating, modifying and printing worksheets; moving, copying and pasting data; working with basic formulas and functions; working with multiple worksheets; and working with charts. Intermediate: All of the skills listed above PLUS using named cells, ranges and formulas; Calculating using advanced functions such as NOW, DATE, VLOOKUP, IF, PMT, and FV; formatting zero and negative values; importing and exporting data; linking workbooks; performing basic and advanced sorting; using AutoFilter and Advanced Filter. Advanced: All of the skills listed above PLUS using worksheets as databases; recording, running and editing macros; querying an external database; refreshing and sorting a PivotTable; creating custom views, reports and Pivot Charts. Expert: All of the skills listed above PLUS customizing Excel options and toolbars; creating workspaces; creating and editing templates; running Macros from menus and worksheet button; displaying dialog boxes and message boxes in macros. No significant experience using Microsoft Excel.
09
This position requires proficiency with Microsoft Outlook. Which best describes your level of proficiency with Microsoft Outlook
No experience Beginner Intermediate Advanced
10
Describe your level of experience with SharePoint. 11
Do you possess strong administrative, organizational and planning skills?
Yes No
12
We work with a great deal of confidential information. Describe how you have handled sensitive information in your past work experience and what strategies you utilized to maintain confidentiality. 13
At Williamson County Juvenile Services, the protection and safety of the youth that we serve is our #1 priority. For that reason, we will screen all candidates that move forward in the process for positions of trust with children with The Diana Screen®. The Diana Screen® is a sexual risk screening tool used by Williamson County Juvenile Services to screen candidates moving forward in the process to work or volunteer with our youth. The Diana Screen® is administered on a computer in our office and takes approximately 30 minutes to complete. The Diana Screen® helps to identify people who may step over a sexual boundary line or who may present a sexual risk to children and teens. The Diana Screen® is used as one part of Williamson County Juvenile Service's overall application/interview/screening process.By completing The Diana Screen® you are helping to make Williamson County Juvenile Services as safe as possible for the youth in our care. For more information about The Diana Screen® please visit www.DianaScreen.comI acknowledge my understanding that the results of the Diana Screen® will be used in determining my eligibility for employment with Williamson County Juvenile Services and I consent to pre-employment/pre-offer participation in the Diana Screen®.
Yes No
14
Have you ever been the subject of a Child Protective Services (CPS) investigation? What was the outcome of the investigation? Type N/A if this does not apply. 15
Please provide a brief statement introducing yourself and illustrating why you should be considered as the most qualified individual for this position. Required Question
$43,491.14 - $51,164.80 Annually Location :
Georgetown: 200 Wilco Way, TX Job Type:
Full-Time Job Number:
14.03130 Department:
Juvenile Services Opening Date:
09/26/2025 Closing Date:
Continuous FLSA:
Non-Exempt
JOB SUMMARY Reporting directly to a Juvenile Services Manager or Director, responsible for providing advanced administrative support to an assigned division.
EXAMPLES OF WORK PERFORMED
Provides direct customer service either in person or on the telephone Creates and maintains various reports related to assigned division Creates and maintains forms, worksheets, and informational materials Creates and maintains database records Ensures comprehensive filing systems are maintained and up to date Assists in planning and executing special projects and events Assists with policy and procedure updates Copies, files and audits invoices Enters and verifies data within the Juvenile Case Management System (JCMS) database Cross-trains with office staff in other areas to ensure continuity of departmental operations Attends all meetings and trainings, as required Performs special duties as assigned Specialized Assignments (in addition to the duties above): Facilities
Reviews, audits and enters various Texas Juvenile Justice Department (TJJD) reports (i.e. disciplinary, incident, injury) Oversees supply inventory for the Detention and CORE divisions and makes necessary purchases Assists with annual state audits
Court
Processes juvenile arrest documentation Updates Department of Public Safety (DPS) computerized criminal history and ensures compliance Maintains and produces caseload reports Purchasing
Assists with the processing of invoices and expense reports, including the posting of invoices to the appropriate expenditure budget line items Assists with reconciliation of monthly bank statements, reports, and processing of checks Maintains monthly budget update for Division Directors Purchases supplies for the entire department Records
Audits probation files to ensure accuracy Communicates with various agencies regarding juvenile information and records Serves as the Court Liaison for Motion for Enforcement cases by assisting parents and attorneys with documentation Performs Department of Public Safety (DPS) background checks as requested by Probation Officers and maintains detailed report Receipts funds for probation, restitution, court, and child support fees Grant
Gathers and analyzes documentation for multiple grants and submits to the corresponding agency Enters all JSO/JPO training into ICIS as required by TJJD Tracks training hours for all JSO/JSP staff and submits required documentation for initial certification and renewal Assists with the Probation Officer/Supervision Officer certification renewal process ORGANIZATION RELATIONSHIPS
Reports directly to - Juvenile Services Manager or Director Direct Reports - No PHYSICAL DEMANDS
Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening Position involves some driving related to errands and meetings ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment Occasional contact with persons accused or adjudicated of crimes IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency Regular attendance is required The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
High School diploma or equivalent Two (2) years of clerical experience in a professional office environment Working knowledge of Microsoft Office Suite LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
Valid Texas driver's license Required within thirty (30) days of employment
Court Assignment: Level IV CJIS certification PREFERRED QUALIFICATIONS
Three (3) years of clerical experience EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes Motor Vehicle Record check: Yes Drug screening: Yes Physical exam: Yes Psychological exam: No Additional: Child Abuse Registry Check, The Diana Screen®
SUPPLEMENTAL INFORMATION A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at .
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment. Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator. The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533. 01
Do you have a high school diploma, or equivalent?
Yes No
02
Do you possess two (2) years of clerical experience in a professional office environment?
Yes No
03
Texas Administrative Code: RULE §344.200: This position requires you are at least 21 years of age at date of hire. Are you able to meet this requirement?
Yes No
04
Due to the nature of this position, the successful applicant must be able to pass a comprehensive criminal records check. The offer of employment will be contingent upon a non-disqualifying criminal history/sex offender registration background check, child abuse registry check, and passing a drug test and physical exam (provided by County). I am able to meet this requirement.
Yes No
05
Do you currently possess, or have the ability to obtain, a valid driver's license within 30 days of hire?
Yes No
06
This position requires a driving records check as part of the selection process. In order to be considered for this position, your driving record may not include any of the following conditions during the last 36-months. Any driving convictions involving:• Driving under the influence of alcohol or a controlled substance;• Refusing to submit to a test to determine alcohol or controlled substance concentration• Leaving scene of crash• Vehicular manslaughter/homicide• Using vehicle to commit a felony; • Losing your license or driving while license is suspended;• Two or more reckless driving violations, negligent crash or violation with a pedestrian; • Three or more violations while operating a motor vehicle
I attest that my driving record does not meet or exceed the number of violations and/or offenses listed above, and I am eligible to be considered for this position. I am able to provide a copy of my driving record at the time of interview. I AM NOT ELIGIBLE to be considered for this position. My driving record meets or exceeds the number of violations and/or offenses listed above.
07
Which best describes your skill level using Microsoft Word?
Beginner: Experience with creating documents, saving, printing, editing, setting tabs and indents, and using proofing tools to correct spelling and grammar. Intermediate: All of the skills listed above PLUS creating and using templates, using the letter wizard, creating envelopes and labels, formatting with styles, headers and footers, creating and formatting tables, graphics and watermarks. Advanced: All of the skills listed above PLUS creating and saving forms as templates, inserting text, checkbox and drop down form fields, and creating form letters and mailing labels. Expert: All of the skills listed above PLUS modifying default settings, working with toolbars, using worksheets and charts in documents, creating tables of figures, inserting, cross references and hyperlinks. No significant experience using Microsoft Word.
08
Which best describes your skill level using Microsoft Excel?
Beginner: Experience with creating, modifying and printing worksheets; moving, copying and pasting data; working with basic formulas and functions; working with multiple worksheets; and working with charts. Intermediate: All of the skills listed above PLUS using named cells, ranges and formulas; Calculating using advanced functions such as NOW, DATE, VLOOKUP, IF, PMT, and FV; formatting zero and negative values; importing and exporting data; linking workbooks; performing basic and advanced sorting; using AutoFilter and Advanced Filter. Advanced: All of the skills listed above PLUS using worksheets as databases; recording, running and editing macros; querying an external database; refreshing and sorting a PivotTable; creating custom views, reports and Pivot Charts. Expert: All of the skills listed above PLUS customizing Excel options and toolbars; creating workspaces; creating and editing templates; running Macros from menus and worksheet button; displaying dialog boxes and message boxes in macros. No significant experience using Microsoft Excel.
09
This position requires proficiency with Microsoft Outlook. Which best describes your level of proficiency with Microsoft Outlook
No experience Beginner Intermediate Advanced
10
Describe your level of experience with SharePoint. 11
Do you possess strong administrative, organizational and planning skills?
Yes No
12
We work with a great deal of confidential information. Describe how you have handled sensitive information in your past work experience and what strategies you utilized to maintain confidentiality. 13
At Williamson County Juvenile Services, the protection and safety of the youth that we serve is our #1 priority. For that reason, we will screen all candidates that move forward in the process for positions of trust with children with The Diana Screen®. The Diana Screen® is a sexual risk screening tool used by Williamson County Juvenile Services to screen candidates moving forward in the process to work or volunteer with our youth. The Diana Screen® is administered on a computer in our office and takes approximately 30 minutes to complete. The Diana Screen® helps to identify people who may step over a sexual boundary line or who may present a sexual risk to children and teens. The Diana Screen® is used as one part of Williamson County Juvenile Service's overall application/interview/screening process.By completing The Diana Screen® you are helping to make Williamson County Juvenile Services as safe as possible for the youth in our care. For more information about The Diana Screen® please visit www.DianaScreen.comI acknowledge my understanding that the results of the Diana Screen® will be used in determining my eligibility for employment with Williamson County Juvenile Services and I consent to pre-employment/pre-offer participation in the Diana Screen®.
Yes No
14
Have you ever been the subject of a Child Protective Services (CPS) investigation? What was the outcome of the investigation? Type N/A if this does not apply. 15
Please provide a brief statement introducing yourself and illustrating why you should be considered as the most qualified individual for this position. Required Question