Pop-Up Talent is hiring: Construction Bid Coordinator in Austin

Construction Bid Coordinator

Austin, TX 78722

We’re seeking a detail-oriented Construction Bid Coordinator to support project setup, preconstruction, and bid management. This role will:

Project Setup & Preconstruction Support:

• Lead setup of all incoming new pursuit projects to bid (not awarded work) in company systems, including creating project folders, adding to calendars, and initiating preconstruction workflows
• Review bid project plans, specifications, and drawings to determine required scopes of work
• Track and manage bid milestones and deadlines to ensure preconstruction activities remain on schedule

Bid Management & Document Control:

• Collect, organize, and distribute bid solicitation documents to the estimating team and subcontractors
• Maintain estimating spreadsheets with current bid coverage, scope tracking, and bid project details
• Ensure all required scopes have adequate subcontractor coverage on all bid scopes prior to submission

Subcontractor Relationship Management:

• Maintain strong, positive relationships with subcontractors to encourage participation and competitive pricing
• Schedule and facilitate meetings to improve communication and strengthen partnerships
• Manage onboarding of new subcontractors, verifying qualifications and compliance

Team Support & Cross-Functional Coverage:

• Serve as a dependable resource when team members are at capacity or out of the office, ensuring workflow continuity
• Step in to handle essential marketing tasks, leveraging knowledge of marketing tools and processes to maintain deadlines and quality
• Provide flexible support across departments to keep operations running smoothly and projects on track

Ideal candidates are organized, proactive, and great communicators with strong multitasking skills.

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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