University of California - Santa Barbara
Departmental Deposit and CashNet Administrator
University of California - Santa Barbara, Santa Barbara, California, United States, 93101
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Job ID 81471
Location UCSB Campus
Full/Part Time Full Time
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Job Posting Details
Position Number:
40033477
Payroll Title:
FINANCIAL SVC ANL 3
Job Code:
4628
Job Open Date:
9/26/2025
Application Review Begins:
10/13/2025
Department Code (Name):
CTLR (Controller)
Percentage of Time:
100%
Union Code (Name):
99 Non-Represented
Employee Class (Appointment Type):
Staff: Career
FLSA Status:
Exempt
Salary Grade:
PSS/21
Pay Rate/Range:
The budgeted salary range that the University reasonably expects to pay for this position is $71,600 to $80,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $71,600 to $127,400/year.
Work Location:
Student Affairs & Admin Svs - 1212
Working Days and Hours : Monday - Friday; 8:00am-5:00pm
Benefits Eligibility:
(e.g., Full Benefits, Mid-Level Benefits, Core Benefits) Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable:
Hybrid (Both UC & Non-UC locations)
BFS supports a hybrid agreement for this position and will continue to do so as long as it makes sense for the position and meets the campus policies.
Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement: In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship. Benefits of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC Brief Summary of Job Duties: The Departmental Deposit Coordinator is responsible for the overall management and daily operation of the Central deposit processing, serving as the campus lead for the CashNet cashiering system. This position oversees the accurate processing, posting, and reconciliation of campus deposits, ensuring operational efficiency, compliance, and strong internal controls. The Coordinator provides campus-wide support, training, and guidance on best practices for departmental deposits, including administration of the online deposit recording forms, and CashNet which serves as the official method for recording deposits to the general ledger. The role requires independent judgment, discretion, and a high level of confidentiality in all activities. Key responsibilities include monitoring and safeguarding deposits from departments, sub-cashiering stations, and mail remittances; auditing daily reports for accuracy. The Coordinator ensures adherence to University policies, internal controls, and industry best practices related to cash handling and financial transactions. Serving as a liaison between campus departments, BARC, bank personnel, and other stakeholders, the Departmental Deposit Coordinator provides training, guidance, and consultation on system processes, deposit procedures, and regulatory compliance. Additionally, the role contributes to process improvements, system development, and technology adoption to strengthen financial integrity, enhance customer service, and support campus operational needs.
Required Qualifications: Bachelor's degree in related area and / or equivalent experience / training 4-6 years Extensive experience in cashiering, accounting, accounts receivable, or related financial operations, including handling cash, checks, electronic deposits, and working directly with banking institutions. 4-6 years Proven experience managing a complex, computerized financial or cashiering system (such as CASHNet, OFC, or similar), including transaction posting, reconciliation, and reporting. 4-6 years Demonstrated experience maintaining and enforcing internal controls, reconciling accounts, and ensuring compliance with institutional policies and regulatory requirements. 4-6 years Experience resolving financial discrepancies, coordinating with multiple departments, and communicating effectively with diverse stakeholders, including staff, management, and external partners. 4-6 years Extensive experience managing cash, checks, and electronic payments with strict adherence to internal controls and security protocols, including auditing, reconciliation, and safeguarding of institutional funds. 4-6 years Demonstrated ability to provide excellent customer service in a high-volume, deadline-driven environment, with effective communication and conflict-resolution skills.
Special Conditions of Employment: Candidates must be legally authorized to work in the United States without the need for employee sponsorship. Satisfactory criminal history background check UCSB is a Tobacco-Free environment
Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace
Job Functions and Percentages of Time: 75% Daily Operations - Responsible for the daily operations of the Central Cashiers Office, ensuring accuracy, compliance, and customer service excellence in all cashiering and deposit activities. This includes oversight of CASHNet, the online cashiering system, and the monitoring and processing of bank deposits from all campus sources, such as sub-cashiering stations, departments, night drop and mail remittances. The Coordinator ensures bank deposits are processed in accordance with campus policies and BUS-49 guidelines. Ensures internal controls are implemented and maintained to safeguard University assets. Prepares end-of-day closing steps in coordination with the BARC Customer Service team. The Coordinator also assists BARC cashiers with balancing activities, monitors file upload confirmations, and troubleshoots issues as they arise. This role includes answering phone inquiries, monitoring the Cashiers' general email inbox, and coordinating the posting of departmental deposits sent directly to the bank, ensuring synchronization with general ledger uploads. The Coordinator also manages bank-returned items by working with departments to resolve discrepancies, creating journals to charge returns, and maintaining proper documentation. Additionally, the Coordinator manages campus change order requests and oversees the secure handling and scheduling of armored car transport services for campus deposits. 25% System Development and Training - The Departmental Deposit Coordinator serves as the campus lead for CashNet, providing system setup support and training to ensure departments can efficiently manage their deposits. The Coordinator researches, evaluates, and recommends enhancements to CashNet and related tools, identifying opportunities to improve accuracy, compliance, and operational efficiency across campus deposit processes. The role develops, delivers, and maintains training resources for campus users, including job aids and system documentation, ensuring departmental staff are fully prepared to use CashNet effectively and in compliance with University policies and procedures. The Coordinator also administers and updates the campus online deposit recording forms, ensuring they are user-friendly and aligned with system and policy requirements. Additionally, the Coordinator stays current on emerging banking technologies, digital payment solutions, and industry best practices, evaluating their applicability to the UCSB environment and making recommendations for adoption and deployment as appropriate.
UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit University of California Policy on Vaccinations - doc/5000695/VaccinationProgramsPolicy
*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations:
The University of California endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at
or email . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures
Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
Job ID 81471
Location UCSB Campus
Full/Part Time Full Time
Add to Favorite Jobs
Email this Job
Job Posting Details
Position Number:
40033477
Payroll Title:
FINANCIAL SVC ANL 3
Job Code:
4628
Job Open Date:
9/26/2025
Application Review Begins:
10/13/2025
Department Code (Name):
CTLR (Controller)
Percentage of Time:
100%
Union Code (Name):
99 Non-Represented
Employee Class (Appointment Type):
Staff: Career
FLSA Status:
Exempt
Salary Grade:
PSS/21
Pay Rate/Range:
The budgeted salary range that the University reasonably expects to pay for this position is $71,600 to $80,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $71,600 to $127,400/year.
Work Location:
Student Affairs & Admin Svs - 1212
Working Days and Hours : Monday - Friday; 8:00am-5:00pm
Benefits Eligibility:
(e.g., Full Benefits, Mid-Level Benefits, Core Benefits) Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable:
Hybrid (Both UC & Non-UC locations)
BFS supports a hybrid agreement for this position and will continue to do so as long as it makes sense for the position and meets the campus policies.
Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement: In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship. Benefits of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC Brief Summary of Job Duties: The Departmental Deposit Coordinator is responsible for the overall management and daily operation of the Central deposit processing, serving as the campus lead for the CashNet cashiering system. This position oversees the accurate processing, posting, and reconciliation of campus deposits, ensuring operational efficiency, compliance, and strong internal controls. The Coordinator provides campus-wide support, training, and guidance on best practices for departmental deposits, including administration of the online deposit recording forms, and CashNet which serves as the official method for recording deposits to the general ledger. The role requires independent judgment, discretion, and a high level of confidentiality in all activities. Key responsibilities include monitoring and safeguarding deposits from departments, sub-cashiering stations, and mail remittances; auditing daily reports for accuracy. The Coordinator ensures adherence to University policies, internal controls, and industry best practices related to cash handling and financial transactions. Serving as a liaison between campus departments, BARC, bank personnel, and other stakeholders, the Departmental Deposit Coordinator provides training, guidance, and consultation on system processes, deposit procedures, and regulatory compliance. Additionally, the role contributes to process improvements, system development, and technology adoption to strengthen financial integrity, enhance customer service, and support campus operational needs.
Required Qualifications: Bachelor's degree in related area and / or equivalent experience / training 4-6 years Extensive experience in cashiering, accounting, accounts receivable, or related financial operations, including handling cash, checks, electronic deposits, and working directly with banking institutions. 4-6 years Proven experience managing a complex, computerized financial or cashiering system (such as CASHNet, OFC, or similar), including transaction posting, reconciliation, and reporting. 4-6 years Demonstrated experience maintaining and enforcing internal controls, reconciling accounts, and ensuring compliance with institutional policies and regulatory requirements. 4-6 years Experience resolving financial discrepancies, coordinating with multiple departments, and communicating effectively with diverse stakeholders, including staff, management, and external partners. 4-6 years Extensive experience managing cash, checks, and electronic payments with strict adherence to internal controls and security protocols, including auditing, reconciliation, and safeguarding of institutional funds. 4-6 years Demonstrated ability to provide excellent customer service in a high-volume, deadline-driven environment, with effective communication and conflict-resolution skills.
Special Conditions of Employment: Candidates must be legally authorized to work in the United States without the need for employee sponsorship. Satisfactory criminal history background check UCSB is a Tobacco-Free environment
Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace
Job Functions and Percentages of Time: 75% Daily Operations - Responsible for the daily operations of the Central Cashiers Office, ensuring accuracy, compliance, and customer service excellence in all cashiering and deposit activities. This includes oversight of CASHNet, the online cashiering system, and the monitoring and processing of bank deposits from all campus sources, such as sub-cashiering stations, departments, night drop and mail remittances. The Coordinator ensures bank deposits are processed in accordance with campus policies and BUS-49 guidelines. Ensures internal controls are implemented and maintained to safeguard University assets. Prepares end-of-day closing steps in coordination with the BARC Customer Service team. The Coordinator also assists BARC cashiers with balancing activities, monitors file upload confirmations, and troubleshoots issues as they arise. This role includes answering phone inquiries, monitoring the Cashiers' general email inbox, and coordinating the posting of departmental deposits sent directly to the bank, ensuring synchronization with general ledger uploads. The Coordinator also manages bank-returned items by working with departments to resolve discrepancies, creating journals to charge returns, and maintaining proper documentation. Additionally, the Coordinator manages campus change order requests and oversees the secure handling and scheduling of armored car transport services for campus deposits. 25% System Development and Training - The Departmental Deposit Coordinator serves as the campus lead for CashNet, providing system setup support and training to ensure departments can efficiently manage their deposits. The Coordinator researches, evaluates, and recommends enhancements to CashNet and related tools, identifying opportunities to improve accuracy, compliance, and operational efficiency across campus deposit processes. The role develops, delivers, and maintains training resources for campus users, including job aids and system documentation, ensuring departmental staff are fully prepared to use CashNet effectively and in compliance with University policies and procedures. The Coordinator also administers and updates the campus online deposit recording forms, ensuring they are user-friendly and aligned with system and policy requirements. Additionally, the Coordinator stays current on emerging banking technologies, digital payment solutions, and industry best practices, evaluating their applicability to the UCSB environment and making recommendations for adoption and deployment as appropriate.
UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit University of California Policy on Vaccinations - doc/5000695/VaccinationProgramsPolicy
*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations:
The University of California endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at
or email . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures
Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.