Fairfax County, VA
Grant Specialist (Financial Specialist II)
Fairfax County, VA, Fairfax, Virginia, United States, 22032
Salary :
$68,774.37 - $114,625.06 Annually Location :
FAIRFAX (EJ27), VA Job Type:
FT Salary W BN Job Number:
25-01792 Department:
Neighborhood & Community Svcs Opening Date:
09/27/2025 Closing Date:
10/3/2025 11:59 PM Eastern Pay Grade:
S24 Posting Type:
Open to General Public
Job Announcement
The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to county residents of all ages. This Grant Specialist (Financial Specialist II) position is a great opportunity to make an impact in the local community and help provide critical resources and services to county families and children.
We are looking for a highly motivated individual with a passion for public service and a desire to work in a fast-paced environment. Under the direct supervision of the Finance Specialist IV, this position performs a variety of analytical, reporting, grants management, and contract administration functions in support of the Head Start and Early Head Start Programs.
Also is responsible for Delegate (subrecipient) monitoring and oversight and is part of the NCS Finance and Procurement Division and works with other finance and budget professionals on the team as well as Head Start program staff to ensure the smooth operation of NCS financial processes within Head Start, and that financial activity complies with federal, state, and county policies and procedures.
Specific duties and responsibilities include: Assists in developing written monitoring plans and procedures for delegate (subrecipient) monitoring in compliance with federal regulations. Monitors revenues and expenditures of multiple funding streams, including delegate agencies and the county run childcare centers, on a regular basis. Works with delegate agencies to manage their funds. Conducts and documents the federal fiscal subrecipient monitoring requirements. Coordinates regularly scheduled federal reviews and special audits of the delegates. Assists with delegate agency corrective action plans and single audit requirements. Ensures the delegate fiscal activities are in compliance with program and federal requirements. Assists with the development and implementation of a complex cost allocation plan for both the grantee and delegate agencies in compliance with federal regulations. Coordinates the proper cost allocation of expenses and revenues for the delegate agencies. Distributes and trains delegates on the cost allocation methodology and procedures as the plan is updated or revised. Creates and coordinates subaward agreements for delegate agencies. Provides training and technical assistance on fiscal issues to delegate agencies. Coordinates and performs training in response to audit deficiencies, potential areas of weakness in internal control structure, areas of fiscal non-compliance, and areas of concerned as needed for the delegates agencies. Coordinates and recommends training for delegate agency fiscal staff. Assists the fiscal manager in preparing Head Start/Early Head Start financial reports and budgets for the Department of Health and Human Services, other county agencies, and external auditors. Assists with the development/modification of written policies and procedures for the Office for Children Head Start Program to ensure compliance with federal regulations. Maintains and updates existing policies and procedures as federal, state, and county regulations change. Assists with the coordination of the application and compliance of written financial policies and procedures for delegate agencies. Note:
This is a grant funded position. The salary offer will not exceed the midpoint of the advertised salary range.
Schedule: For special assignments and deadlines, alternate flex schedule or comp time may be required. Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Prepares and/or analyzes financial data and makes recommendations; Plans, organizes and participates in the reconciliation of funds; Prepares long range revenue and expenditure estimates necessary to forecast economic feasibility of various projects; Reviews and verifies postings to appropriate ledgers and subsidiary accounts; Applies budget, procurement, and payment procedures in accordance with established county policies, accounting principles (GAAP and GASB), and local and state policies and procedures; Prepares or assist development of the agency budget and monitors budget status.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of generally accepted accounting principles; Ability to prepare, interpret and analyze financial reports and statements; Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.
Employment Standards
MINIMUM QUALIFICATIONS:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field; plus, two years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience.
CERTIFICATES AND LICENSES REQUIRED: Valid driver's license.
NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, a credit check, a driving record check, and sanction screening to the satisfaction of the employer. A TB screening upon hire.
Additional Work Schedule Requirements: For special assignments and deadlines, alternate flex schedule or comp time may be required.
PREFERRED QUALIFICATIONS:
Five or more years of experience in federal grants financial management, with Head Start funding preferred; Two or more years of experience of working directly with 2 CFR 200; Five or more years of experience using an Enterprise Resource System (ERP) or electronic financial management system such as SAP; Experience working with reconciliation of large data sets related to finance and budgeting; Experience working in government finance and budgeting; Experience preparing and reviewing financial documents and ensuring compliance with established policies and procedures; Self-motivated team player with excellent interpersonal, oral, and written communication skills; Strong organizational and time management skills with ability to multitask; Attention to detail and accuracy, and able to follow and interpret policies and procedures; Demonstrated experience developing and providing training and technical assistance to end users; Demonstrated ability to lead and manage projects and processes; and Advanced proficiency in Microsoft Excel. PHYSICAL REQUIREMENTS: Work is generally sedentary in nature; however, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE: Panel interview and may include exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including ) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. EEO/AA/TTY. #LI-LD1 Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:
Medical/Vision/Dental Insurance Coverage Group Term Life Insurance Long Term Disability LiveWell Program Flexible Spending Programs Paid Leave (annual, sick, parental, volunteer activity, and more!) Paid Holidays Contributory Retirement Plan Deferred Compensation Employee Assistance Program Employees' Child Care Center Continuous Learning Opportunities
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program:
For additional details please visit the Non-Merit Positions Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance Coverage Flexible Spending Program Deferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
Less than 12th grade High school diploma or GED Some college Associate's degree Bachelor's degree Master's degree Doctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
Less than 45 quarter hours 45 to less than 90 quarter hours 90 to less than 135 quarter hours 135 to less than 180 quarter hours 180 or more quarter hours Less than 30 semester hours 30 to less than 60 semester hours 60 to less than 90 semester hours 90 to less than 120 semester hours 120 or more semester hours Not applicable
03
Please indicate all major(s) or minor(s) for your completed degree(s). Check all that apply.
Accounting Finance Public policy Business administration Public administration Other (related) Other (non-related) Not applicable
04
If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list the discipline of your degree. If this question does not pertain to you, or you do not have a degree, enter "Not applicable." 05
How many years of full-time equivalent professional-level finance, business administration, budgeting, or contract management experience do you have?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six to less than seven years Seven to less than eight years Eight or more years
06
Do you currently possess a CPA (Certified Public Accountant) license?
Yes No
07
Do you currently possess a valid driver's license?
Yes No
08
How many years of full-time equivalent experience in the area of governmental budgeting, accounting, financial management, program support, and policy analysis?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
09
How many years of full-time equivalent grants financial management experience do you possess including state and federal funding?
None Less than one year One year to less than two Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six years or more experience
10
Which of the following do you have at least five (5) years of full-time equivalent experience. Check all that apply.
Interpreting and following grant rules and regulations Preparing budget requests and justifications Preparing monthly and quarterly reports for program managers Working with multiple organizations to achieve a common goal Participating in financial audits and preparing audit responses Reconciliation Monitoring and reporting of revenues and expenditures Projecting revenue and expenditures Preparing written responses for management Reporting to federal and state agencies Processing and monitoring grant transactions Financial grant reporting and processing grant drawdowns None of the above
11
How many years of full-time equivalent experience do you have working in government finance and budgeting?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
12
How many years of full-time equivalent experience responding to audit requests for documentation on payables and receivables do you have?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
13
How many years of full-time equivalent experience do you have working with financial/accounting software (enterprise systems) such as SAP or similar?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
14
How many years of full-time equivalent experience do you have working with reconciliation of large data sets related to finance and budgeting?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
15
How many years of full-time equivalent experience do you have working specifically with Head Start Grants?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
16
How many years of full-time equivalent experience do you have preparing and reviewing financial documents and ensuring compliance with established policies and procedures?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
17
How many years of full-time equivalent experience do you have providing training and technical assistance to end users?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
18
How many years of full-time equivalent experience do you have working directly with 2 CFR 200?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
19
How many years of full-time equivalent experience do you have leading and managing projects and processes?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
20
Please indicate your level of proficiency with Microsoft Excel.
Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents) Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts) Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web) None of the above
Required Question
$68,774.37 - $114,625.06 Annually Location :
FAIRFAX (EJ27), VA Job Type:
FT Salary W BN Job Number:
25-01792 Department:
Neighborhood & Community Svcs Opening Date:
09/27/2025 Closing Date:
10/3/2025 11:59 PM Eastern Pay Grade:
S24 Posting Type:
Open to General Public
Job Announcement
The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to county residents of all ages. This Grant Specialist (Financial Specialist II) position is a great opportunity to make an impact in the local community and help provide critical resources and services to county families and children.
We are looking for a highly motivated individual with a passion for public service and a desire to work in a fast-paced environment. Under the direct supervision of the Finance Specialist IV, this position performs a variety of analytical, reporting, grants management, and contract administration functions in support of the Head Start and Early Head Start Programs.
Also is responsible for Delegate (subrecipient) monitoring and oversight and is part of the NCS Finance and Procurement Division and works with other finance and budget professionals on the team as well as Head Start program staff to ensure the smooth operation of NCS financial processes within Head Start, and that financial activity complies with federal, state, and county policies and procedures.
Specific duties and responsibilities include: Assists in developing written monitoring plans and procedures for delegate (subrecipient) monitoring in compliance with federal regulations. Monitors revenues and expenditures of multiple funding streams, including delegate agencies and the county run childcare centers, on a regular basis. Works with delegate agencies to manage their funds. Conducts and documents the federal fiscal subrecipient monitoring requirements. Coordinates regularly scheduled federal reviews and special audits of the delegates. Assists with delegate agency corrective action plans and single audit requirements. Ensures the delegate fiscal activities are in compliance with program and federal requirements. Assists with the development and implementation of a complex cost allocation plan for both the grantee and delegate agencies in compliance with federal regulations. Coordinates the proper cost allocation of expenses and revenues for the delegate agencies. Distributes and trains delegates on the cost allocation methodology and procedures as the plan is updated or revised. Creates and coordinates subaward agreements for delegate agencies. Provides training and technical assistance on fiscal issues to delegate agencies. Coordinates and performs training in response to audit deficiencies, potential areas of weakness in internal control structure, areas of fiscal non-compliance, and areas of concerned as needed for the delegates agencies. Coordinates and recommends training for delegate agency fiscal staff. Assists the fiscal manager in preparing Head Start/Early Head Start financial reports and budgets for the Department of Health and Human Services, other county agencies, and external auditors. Assists with the development/modification of written policies and procedures for the Office for Children Head Start Program to ensure compliance with federal regulations. Maintains and updates existing policies and procedures as federal, state, and county regulations change. Assists with the coordination of the application and compliance of written financial policies and procedures for delegate agencies. Note:
This is a grant funded position. The salary offer will not exceed the midpoint of the advertised salary range.
Schedule: For special assignments and deadlines, alternate flex schedule or comp time may be required. Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Prepares and/or analyzes financial data and makes recommendations; Plans, organizes and participates in the reconciliation of funds; Prepares long range revenue and expenditure estimates necessary to forecast economic feasibility of various projects; Reviews and verifies postings to appropriate ledgers and subsidiary accounts; Applies budget, procurement, and payment procedures in accordance with established county policies, accounting principles (GAAP and GASB), and local and state policies and procedures; Prepares or assist development of the agency budget and monitors budget status.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of generally accepted accounting principles; Ability to prepare, interpret and analyze financial reports and statements; Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.
Employment Standards
MINIMUM QUALIFICATIONS:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field; plus, two years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience.
CERTIFICATES AND LICENSES REQUIRED: Valid driver's license.
NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, a credit check, a driving record check, and sanction screening to the satisfaction of the employer. A TB screening upon hire.
Additional Work Schedule Requirements: For special assignments and deadlines, alternate flex schedule or comp time may be required.
PREFERRED QUALIFICATIONS:
Five or more years of experience in federal grants financial management, with Head Start funding preferred; Two or more years of experience of working directly with 2 CFR 200; Five or more years of experience using an Enterprise Resource System (ERP) or electronic financial management system such as SAP; Experience working with reconciliation of large data sets related to finance and budgeting; Experience working in government finance and budgeting; Experience preparing and reviewing financial documents and ensuring compliance with established policies and procedures; Self-motivated team player with excellent interpersonal, oral, and written communication skills; Strong organizational and time management skills with ability to multitask; Attention to detail and accuracy, and able to follow and interpret policies and procedures; Demonstrated experience developing and providing training and technical assistance to end users; Demonstrated ability to lead and manage projects and processes; and Advanced proficiency in Microsoft Excel. PHYSICAL REQUIREMENTS: Work is generally sedentary in nature; however, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE: Panel interview and may include exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including ) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. EEO/AA/TTY. #LI-LD1 Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:
Medical/Vision/Dental Insurance Coverage Group Term Life Insurance Long Term Disability LiveWell Program Flexible Spending Programs Paid Leave (annual, sick, parental, volunteer activity, and more!) Paid Holidays Contributory Retirement Plan Deferred Compensation Employee Assistance Program Employees' Child Care Center Continuous Learning Opportunities
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program:
For additional details please visit the Non-Merit Positions Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance Coverage Flexible Spending Program Deferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
Less than 12th grade High school diploma or GED Some college Associate's degree Bachelor's degree Master's degree Doctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
Less than 45 quarter hours 45 to less than 90 quarter hours 90 to less than 135 quarter hours 135 to less than 180 quarter hours 180 or more quarter hours Less than 30 semester hours 30 to less than 60 semester hours 60 to less than 90 semester hours 90 to less than 120 semester hours 120 or more semester hours Not applicable
03
Please indicate all major(s) or minor(s) for your completed degree(s). Check all that apply.
Accounting Finance Public policy Business administration Public administration Other (related) Other (non-related) Not applicable
04
If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list the discipline of your degree. If this question does not pertain to you, or you do not have a degree, enter "Not applicable." 05
How many years of full-time equivalent professional-level finance, business administration, budgeting, or contract management experience do you have?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six to less than seven years Seven to less than eight years Eight or more years
06
Do you currently possess a CPA (Certified Public Accountant) license?
Yes No
07
Do you currently possess a valid driver's license?
Yes No
08
How many years of full-time equivalent experience in the area of governmental budgeting, accounting, financial management, program support, and policy analysis?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
09
How many years of full-time equivalent grants financial management experience do you possess including state and federal funding?
None Less than one year One year to less than two Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six years or more experience
10
Which of the following do you have at least five (5) years of full-time equivalent experience. Check all that apply.
Interpreting and following grant rules and regulations Preparing budget requests and justifications Preparing monthly and quarterly reports for program managers Working with multiple organizations to achieve a common goal Participating in financial audits and preparing audit responses Reconciliation Monitoring and reporting of revenues and expenditures Projecting revenue and expenditures Preparing written responses for management Reporting to federal and state agencies Processing and monitoring grant transactions Financial grant reporting and processing grant drawdowns None of the above
11
How many years of full-time equivalent experience do you have working in government finance and budgeting?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
12
How many years of full-time equivalent experience responding to audit requests for documentation on payables and receivables do you have?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
13
How many years of full-time equivalent experience do you have working with financial/accounting software (enterprise systems) such as SAP or similar?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
14
How many years of full-time equivalent experience do you have working with reconciliation of large data sets related to finance and budgeting?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
15
How many years of full-time equivalent experience do you have working specifically with Head Start Grants?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
16
How many years of full-time equivalent experience do you have preparing and reviewing financial documents and ensuring compliance with established policies and procedures?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
17
How many years of full-time equivalent experience do you have providing training and technical assistance to end users?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
18
How many years of full-time equivalent experience do you have working directly with 2 CFR 200?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
19
How many years of full-time equivalent experience do you have leading and managing projects and processes?
None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years
20
Please indicate your level of proficiency with Microsoft Excel.
Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents) Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts) Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web) None of the above
Required Question