Full Time Administrative Assistant - Accounts Management Job at University of Mi

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet . The Department of Otolaryngology is currently seeking a full time Sr. Administrative Assistant to work in Miami, FL. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. Supports department and/or department leadership with daily clerical tasks. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership. Answers phone calls, provides information to callers or connects callers to appropriate staff. Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; Adheres to University and unit-level policies and procedures and safeguards University assets. Education: High school diploma or equivalent required General knowledge of office procedures and operations Ability to process and handle confidential information with discretion Proficiency in computer software (i.e. Microsoft Office) Completes Faculty Credentialing Renews, Medical License Renews, DEA Renews and all necessary licensing renewals Completes Reimbursements Experience with office management and productivity technologies (Excel, Microsoft, etc.) Prepare documents, agendas, letters, reports, slides and demonstrations Monitors progress and follows-through on assigned projects to successful completion Obtains Authorization for outside facility testing, as needed. Updating of faculty Curriculum Vitae Prepares financial forms (IDR, Expense reports, POs, workorders, check requisitions, etc. Draft FMLA forms and/or letters for faculty review for patients as needed Screen and triage telephone calls from patients and properly document them in UChart for physicians, fellows, nurses or surgical coordinator to return phone calls The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Full time