Eden Valley Care Center
Purpose
Under the general supervision of the Chief Executive Officer (CEO), the Business Office Clerk provides administrative and financial support to ensure the smooth operation of the healthcare business office. This role is responsible for assisting with accounts payable and accounts receivable functions, maintaining accurate financial records, and providing professional and confidential support to patients, staff, and vendors.
Responsibilities Perform daily clerical duties including filing, scanning, faxing, and data entry. Assist with accounts payable functions, including invoice processing, placing orders as needed online or over the phone, such as Amazon, etc., verification of charges, coding, and preparing payments. Support accounts receivable by posting payments, requesting reimbursement, preparing deposits, and following up on outstanding balances. Maintain organized and accurate records of vendor files and financial transactions. Respond to vendor inquiries in a timely and professional manner. Prepare and distribute correspondence, maintain mail postage balances and supplies, reports, and financial documentation as needed. Prepare and administer applicable budgets and ensure all spending is within budgetary guidelines. Assist with month-end close processes, reconciliations, and audit preparation. Monitor office supplies and coordinate orders to support business office operations, such as gift cards, etc. Organize reports, invoices, contracts, licenses, policies, and required renewal certification for all facilities as directed by the CEO. Maintain strict confidentiality of patient, financial, and organizational information in compliance with HIPAA and company policies. Provide additional support to the Chief Executive Officer and finance team as assigned. Other duties as assigned. Education and/or Experience
2 years of experience in accounting or a related field. Associate's degree from an accredited college with specialization in business or accounting preferred. Comfortable using a computer for various tasks beyond general accounting. Proficient in Word, Excel, financial software applications, Google, and PowerPoint. Ability to manage multiple tasks and meet deadlines. Ability to communicate clearly and effectively with the team and other external parties in a courteous and friendly manner at all times. Strong analytical and problem-solving skills. Detail-oriented with a high degree of accuracy and highly organized.
Must be able to maintain confidentiality at all times
Under the general supervision of the Chief Executive Officer (CEO), the Business Office Clerk provides administrative and financial support to ensure the smooth operation of the healthcare business office. This role is responsible for assisting with accounts payable and accounts receivable functions, maintaining accurate financial records, and providing professional and confidential support to patients, staff, and vendors.
Responsibilities Perform daily clerical duties including filing, scanning, faxing, and data entry. Assist with accounts payable functions, including invoice processing, placing orders as needed online or over the phone, such as Amazon, etc., verification of charges, coding, and preparing payments. Support accounts receivable by posting payments, requesting reimbursement, preparing deposits, and following up on outstanding balances. Maintain organized and accurate records of vendor files and financial transactions. Respond to vendor inquiries in a timely and professional manner. Prepare and distribute correspondence, maintain mail postage balances and supplies, reports, and financial documentation as needed. Prepare and administer applicable budgets and ensure all spending is within budgetary guidelines. Assist with month-end close processes, reconciliations, and audit preparation. Monitor office supplies and coordinate orders to support business office operations, such as gift cards, etc. Organize reports, invoices, contracts, licenses, policies, and required renewal certification for all facilities as directed by the CEO. Maintain strict confidentiality of patient, financial, and organizational information in compliance with HIPAA and company policies. Provide additional support to the Chief Executive Officer and finance team as assigned. Other duties as assigned. Education and/or Experience
2 years of experience in accounting or a related field. Associate's degree from an accredited college with specialization in business or accounting preferred. Comfortable using a computer for various tasks beyond general accounting. Proficient in Word, Excel, financial software applications, Google, and PowerPoint. Ability to manage multiple tasks and meet deadlines. Ability to communicate clearly and effectively with the team and other external parties in a courteous and friendly manner at all times. Strong analytical and problem-solving skills. Detail-oriented with a high degree of accuracy and highly organized.
Must be able to maintain confidentiality at all times