City of Cambridge Massachusetts
Library Associate - Collection Services
City of Cambridge Massachusetts, Cambridge, Massachusetts, us, 02140
This internal posting is only open to CPLSA members and closes at 12 am the morning after requested by date.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under minimal supervision, assumes responsibility for the acquisition of library materials including ordering, invoicing, and accurate record-keeping. Processes a wide range of materials in a timely manner for library patrons to enjoy. Uses the acquisitions system to create and process orders for library materials. Works with third-party vendors and Library Finance to establish new vendor relationships including creating and maintaining vendor records. Reconciles the receipt of materials and works with various vendors to procure credits, replacements and other desired resolutions. Processes invoices for prompt payment. Maintains accurate records of expenditures for library materials. Ensures a smooth fiscal closeout each year. Performs routine departmental duties, such as creating brief cataloging records and cataloging new materials for all seven library locations. Supports Collection Services with their daily tasks such as box sorting and opening, mail distribution and daily check-ins. Delivers exceptional and engaging service to the public. Works in public service areas as needed at the Main Library and branch locations, providing outstanding customer service. Assists internal customers across all library locations with training, troubleshooting and support for their library orders. May participate in the selection of library materials and maintenance of the collection. Other duties as required for the good of the Library. MINIMUM REQUIREMENTS
Education and Experience:
Bachelor's degree from a recognized college or university is required. In exceptional instances, specialized education, training and/or experience may be substituted for part or all of the required elements.
Knowledge, Skills, and Abilities:
Knowledge and understanding of the Library's mission, vision, values and strategic priorities. Commitment to doing all work through a lens of diversity, equity, inclusion and anti-racism. Strong customer service skills and commitment to public service. Ability to work with a diverse population in an urban setting. Effective communication, interpersonal skills and a positive attitude. Sound judgment and problem-solving skills, including ability to handle unexpected situations. Strong teamwork skills, including flexibility to fill in during scheduling emergencies and vacation periods. Knowledge of urban public library concepts and techniques, literature and media, digital resources, and current technology. Ability to operate library computers, equipment, software and systems. Strong analytic, organizational and math/bookkeeping skills. Excellent problem-solving abilities and a methodical approach to resolving technical issues. Dependable and punctual; demonstrates a strong work ethic. Demonstrated capacity for self-directed work with minimal supervision. Strong time management and prioritization skills. PREFERRED QUALIFICATIONS
:
Experience working in public libraries, particularly in Technical Services, or other community settings is highly desirable. Fluency in a language in addition to English is desirable.
PHYSICAL DEMANDS
: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Ability to operate standard office equipment; transport carts of materials which can weigh more than 100 pounds across a level floor or on a ramp; carry baskets of materials weighing up to 30 pounds; pay attention to details and concentrate on tasks despite frequent interruptions and moderate noise levels; communicate effectively and exchange accurate information with coworkers and members of the public; read and organize written material; place library materials on shelves or carts which can be located at floor level or overhead
WORK ENVIRONMENT:
Work in assigned area, including public desk, office areas, training rooms, and various library locations as necessary. Typical exposure to noise, stress and interruptions in a lively, urban public library.
SCHEDULE:
The work week is 37.5 hours assigned in the best interests of the Library. The initial schedule will be Monday-Friday, 8:30 a.m. to 5 p.m.
REQUIRED DOCUMENTS:
Please upload the following documents to complete your application:
Resume Cover Letter
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under minimal supervision, assumes responsibility for the acquisition of library materials including ordering, invoicing, and accurate record-keeping. Processes a wide range of materials in a timely manner for library patrons to enjoy. Uses the acquisitions system to create and process orders for library materials. Works with third-party vendors and Library Finance to establish new vendor relationships including creating and maintaining vendor records. Reconciles the receipt of materials and works with various vendors to procure credits, replacements and other desired resolutions. Processes invoices for prompt payment. Maintains accurate records of expenditures for library materials. Ensures a smooth fiscal closeout each year. Performs routine departmental duties, such as creating brief cataloging records and cataloging new materials for all seven library locations. Supports Collection Services with their daily tasks such as box sorting and opening, mail distribution and daily check-ins. Delivers exceptional and engaging service to the public. Works in public service areas as needed at the Main Library and branch locations, providing outstanding customer service. Assists internal customers across all library locations with training, troubleshooting and support for their library orders. May participate in the selection of library materials and maintenance of the collection. Other duties as required for the good of the Library. MINIMUM REQUIREMENTS
Education and Experience:
Bachelor's degree from a recognized college or university is required. In exceptional instances, specialized education, training and/or experience may be substituted for part or all of the required elements.
Knowledge, Skills, and Abilities:
Knowledge and understanding of the Library's mission, vision, values and strategic priorities. Commitment to doing all work through a lens of diversity, equity, inclusion and anti-racism. Strong customer service skills and commitment to public service. Ability to work with a diverse population in an urban setting. Effective communication, interpersonal skills and a positive attitude. Sound judgment and problem-solving skills, including ability to handle unexpected situations. Strong teamwork skills, including flexibility to fill in during scheduling emergencies and vacation periods. Knowledge of urban public library concepts and techniques, literature and media, digital resources, and current technology. Ability to operate library computers, equipment, software and systems. Strong analytic, organizational and math/bookkeeping skills. Excellent problem-solving abilities and a methodical approach to resolving technical issues. Dependable and punctual; demonstrates a strong work ethic. Demonstrated capacity for self-directed work with minimal supervision. Strong time management and prioritization skills. PREFERRED QUALIFICATIONS
:
Experience working in public libraries, particularly in Technical Services, or other community settings is highly desirable. Fluency in a language in addition to English is desirable.
PHYSICAL DEMANDS
: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Ability to operate standard office equipment; transport carts of materials which can weigh more than 100 pounds across a level floor or on a ramp; carry baskets of materials weighing up to 30 pounds; pay attention to details and concentrate on tasks despite frequent interruptions and moderate noise levels; communicate effectively and exchange accurate information with coworkers and members of the public; read and organize written material; place library materials on shelves or carts which can be located at floor level or overhead
WORK ENVIRONMENT:
Work in assigned area, including public desk, office areas, training rooms, and various library locations as necessary. Typical exposure to noise, stress and interruptions in a lively, urban public library.
SCHEDULE:
The work week is 37.5 hours assigned in the best interests of the Library. The initial schedule will be Monday-Friday, 8:30 a.m. to 5 p.m.
REQUIRED DOCUMENTS:
Please upload the following documents to complete your application:
Resume Cover Letter