Executive Administrative Assistant Job at HireTalent - Staffing & Recruiting Fir

WHO WE ARE LOOKING FOR

We’re looking for a Senior Administrative Assistant who has proven ability to work in a fast-paced, results-oriented environment. You have high learning ability, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders, and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.

WHAT YOU BRING TO :

• High school diploma or equivalent required
• Minimum of 3 years of administrative work experience required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
• Previous experience working with and tracking budgets is strongly preferred
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
• Ability to occasionally work outside of core business hours

Must Have

Complex Calendar Management

Planning Meetings and Events

Booking Travel Arrangements

Preparing Expense Reports, tracking budgets and purchase orders

Document Preparation & Organization

Team & Culture Building