Administrative Support Specialist Job at RieLes Group in Arlington

RieLes Group is seeking experienced Information Resource Center (IRC) Administrative Support Services who are interested in working in the Arlington, VA headquarters. The Information Resource Center (IRC) Administrative Support Services provides essential administrative and information management support to the U.S. Trade and Development Agency (USTDA) at its headquarters in Arlington, VA. USTDA is a U.S. government agency that advances economic development and U.S. commercial interests overseas by funding project preparation activities such as feasibility studies, technical assistance, and training. The IRC ensures smooth daily operations by managing records, information systems, mail and file processing, visitor reception, facilities and audio-visual support, and other administrative functions, enabling USTDA staff to focus on their mission of connecting U.S. businesses with infrastructure opportunities in emerging markets.

RieLes Group has been providing meaningful opportunities that move people to social and economic empowerment since 2009. Helping individuals find their next opportunity through Persistence, Integrity, Authenticity, and Respect. RieLes Group seeks to foster a relationship with each employee and our business partners.

Information Resource Center (IRC) Administrative Support Services

U.S. Trade and Development Agency (USTDA) – Arlington, VA

1101 Wilson Boulevard, Suite 1100, Arlington, VA 22209

Contract Period: 12 months, with up to four (4) option years

Security Clearance: Most positions require a SECRET clearance

The U.S. Trade and Development Agency (USTDA) is seeking qualified professionals to support its Information Resource Center (IRC) through a new contract for Administrative Support Services. These positions provide vital program, records, and administrative support to ensure USTDA’s mission to advance overseas infrastructure development and promote U.S. exports is successful.

Open Positions:

1. Project Manager

Responsibilities:

Lead and oversee all IRC administrative support operations

Manage contract staff and ensure compliance with USTDA requirements

Serve as primary liaison with USTDA leadership

Requirements:

Bachelor’s degree in business, administration, or related field

At least 15 years of experience in program/project management or relevant work experience

Demonstrates strong leadership, management, supervisory skills,and organizational skills

2. Senior Administrative Support – Records Management/Custodian

Responsibilities:

Manage full lifecycle of agency records (creation, classification, archiving, disposal)

Serve as technical lead and liaison with NARA

Support FOIA responses and federal reporting requirements

Requirements:

Bachelor’s degree preferred, or equivalent experience

At least 10 total years of related work experience

At least 5 years of records management experience, including Freedom of Information

Knowledge of federal records policies and electronic filing systems

3. Senior Administrative Support – Project Information Specialist

Responsibilities:

Support project data entry, tracking, and reporting in USTDA systems

Assist in FOIA request processing and database updates

Provide technical support for program documentation

Requirements:

Bachelor’s degree preferred

College degree required, business, management, or related degree preferred

At least 10 years of administrative management, information management experience, or relevant work experience

Proficiency with Microsoft SharePoint and database systems

4. Administrative Support – Project Information Specialist

Responsibilities:

Maintain and update program/project data in USTDA systems

Scan and digitize documents for electronic recordkeeping

Provide clerical and technical support for project files

Requirements:

College degree required, business, management, or related degree preferred

At least 7 years of administrative management or relevant work experience

Strong computer and data-entry skills

5. Administrative Support – Facilities & Audio-Visual Management

Responsibilities:

Maintain the readiness of conference rooms and training facilities

Operate and troubleshoot A/V systems during meetings and events

Coordinate logistics for onsite programs

Requirements:

College degree required, business, management, or related degree preferred, or equivalent; technical training preferred

At least 5 years of administrative management or relevant work experience

2+ years in facilities or A/V support

Familiarity with modern conference/AV technologies

6. Administrative Support – Information Specialist

Responsibilities:

Assist with information tracking, reports, and data entry

Support internal and external communications

Maintain and update central agency information systems

Requirements:

Associate degree or equivalent experience

At least 5 years of administrative management or relevant work experience

Strong attention to detail and organizational skills

7. Administrative Support – Mail & File Management

Responsibilities:

Manage incoming/outgoing mail and courier deliveries

Maintain filing systems and records inventory

Support document storage, retrieval, and tracking

Requirements:

High school diploma or equivalent

1-3 years of experience in a professional office environment as a support assistant or

receptionist, Mail & File Management, or equivalent position

Ability to handle confidential materials

8. Administrative Support – Receptionist

Responsibilities:

Provide front desk coverage and visitor assistance

Answer and route calls, schedule appointments, and manage access

Support general office administration tasks

Requirements:

High school diploma or equivalent

1-3 years of experience in a professional office environment as a support assistant or

receptionist, or equivalent position

Strong interpersonal and communication skills

Please send me your most updated resume to mcastillo@rielesgroup.com