Grand Forks Region Economic Development Corporation
Administrative Manager
Grand Forks Region Economic Development Corporation, Grand Forks, North Dakota, United States, 58203
Apply By:
October 17, 2025, at 12 pm
Position Type:
Full-Time Exempt
Reports To:
President & CEO
Location:
Grand Forks, ND; in-person
Working Hours:
Monday through Friday from 8 am to 5 pm, with occasional early morning and evening work
Position Summary
The Administrative Manager contributes to the efficient day-to-day operations of the Grand Forks Region EDC office, providing highly responsible reporting, financial, and office coordination. They exercise independent judgment to facilitate office demands and operational effectiveness. The Administrative Manager must exercise considerable discretion in the protection and release of confidential information.
Essential Duties & Responsibilities
Projects a positive image of the organization for clients, team members, and the community
Welcome visitors; answer and route telephone calls; process incoming/outgoing postal mail; keep the office clean and tidy
Work directly with the President & CEO in the development of meeting agendas and staff reports, assist with scheduling, coordination, and execution of events and meetings
Track office supplies inventory, ordering, and stocking as needed
Maintain office filing and recordkeeping systems, including digital files
Assist the President & CEO in organizing and accomplishing executive tasks and responsibilities
Facilitate Corporation and Foundation governance correspondence, agendas, and minutes
Process and file annual reports, tax filings, contracts, and agreements; oversee compliance with federal and state requirements mandated by the organization’s non-profit status
Work with the external HR provider to prepare onboarding paperwork, schedules, and activities for new employees; ensure smooth offboarding for outgoing employees; assist with the administration of job postings
Work with an external financial services and retirement solutions provider to coordinate 401 (k) retirement plan contributions and reporting.
In coordination with the external accounting provider, organize accounts receivable, accounts payable, and employee expenses
Assist with annual budget creation and maintenance
Provide information to the external accountant; maintain an orderly accounting system; coordinate audit activities and requested information
Reconcile payroll and benefits with reports provided by the external HR provider
Coordinate membership program and renewals; maintain membership records; track corporate calls; facilitate member correspondence
Maintain internal and external dashboards, compile data for progress metrics
Research, analyze, compile, and present information for projects and proposals
Manage internal systems, accounts, and processes; ensure good vendor relations; facilitate CRM data entry
Performs other related duties as assigned
Required Knowledge, Skills, Abilities
Reliable, courteous, and prompt with the ability to work cooperatively with others as a member of a highly effective team
Strong interpersonal, organization, and communication skills
Critical thinking and problem-solving capabilities
Attentive to detail and the ability to organize and prioritize responsibilities
Proven administrative and/or operational experience
Effective business writing skills
Familiar with Adobe Acrobat
Proficiency with general office equipment such as telephone systems and photocopier/scanner
Proficient with operating computer software/systems, including Microsoft Office 365 systems, especially Outlook, Excel, and Word
Additional consideration will be provided to candidates with experience with CRM, task management software, and reporting
Additional consideration will be provided to candidates with event management experience
Other Requirements
Use of personal vehicle for in-town errands may be necessary
Ability to occasionally adjust standard 8 a.m. – 5 p.m. workday to support office events
Salary/Compensation: $55,000 - $62,000 per year
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October 17, 2025, at 12 pm
Position Type:
Full-Time Exempt
Reports To:
President & CEO
Location:
Grand Forks, ND; in-person
Working Hours:
Monday through Friday from 8 am to 5 pm, with occasional early morning and evening work
Position Summary
The Administrative Manager contributes to the efficient day-to-day operations of the Grand Forks Region EDC office, providing highly responsible reporting, financial, and office coordination. They exercise independent judgment to facilitate office demands and operational effectiveness. The Administrative Manager must exercise considerable discretion in the protection and release of confidential information.
Essential Duties & Responsibilities
Projects a positive image of the organization for clients, team members, and the community
Welcome visitors; answer and route telephone calls; process incoming/outgoing postal mail; keep the office clean and tidy
Work directly with the President & CEO in the development of meeting agendas and staff reports, assist with scheduling, coordination, and execution of events and meetings
Track office supplies inventory, ordering, and stocking as needed
Maintain office filing and recordkeeping systems, including digital files
Assist the President & CEO in organizing and accomplishing executive tasks and responsibilities
Facilitate Corporation and Foundation governance correspondence, agendas, and minutes
Process and file annual reports, tax filings, contracts, and agreements; oversee compliance with federal and state requirements mandated by the organization’s non-profit status
Work with the external HR provider to prepare onboarding paperwork, schedules, and activities for new employees; ensure smooth offboarding for outgoing employees; assist with the administration of job postings
Work with an external financial services and retirement solutions provider to coordinate 401 (k) retirement plan contributions and reporting.
In coordination with the external accounting provider, organize accounts receivable, accounts payable, and employee expenses
Assist with annual budget creation and maintenance
Provide information to the external accountant; maintain an orderly accounting system; coordinate audit activities and requested information
Reconcile payroll and benefits with reports provided by the external HR provider
Coordinate membership program and renewals; maintain membership records; track corporate calls; facilitate member correspondence
Maintain internal and external dashboards, compile data for progress metrics
Research, analyze, compile, and present information for projects and proposals
Manage internal systems, accounts, and processes; ensure good vendor relations; facilitate CRM data entry
Performs other related duties as assigned
Required Knowledge, Skills, Abilities
Reliable, courteous, and prompt with the ability to work cooperatively with others as a member of a highly effective team
Strong interpersonal, organization, and communication skills
Critical thinking and problem-solving capabilities
Attentive to detail and the ability to organize and prioritize responsibilities
Proven administrative and/or operational experience
Effective business writing skills
Familiar with Adobe Acrobat
Proficiency with general office equipment such as telephone systems and photocopier/scanner
Proficient with operating computer software/systems, including Microsoft Office 365 systems, especially Outlook, Excel, and Word
Additional consideration will be provided to candidates with experience with CRM, task management software, and reporting
Additional consideration will be provided to candidates with event management experience
Other Requirements
Use of personal vehicle for in-town errands may be necessary
Ability to occasionally adjust standard 8 a.m. – 5 p.m. workday to support office events
Salary/Compensation: $55,000 - $62,000 per year
recblid xvh3kg7ja5tzrkz4hdumrkdqakngg5