University of Chicago
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Financial Administrator
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University of Chicago 14 hours ago Be among the first 25 applicants Join to apply for the
Financial Administrator
role at
University of Chicago Get AI-powered advice on this job and more exclusive features. About The Department
Department
BSD GPA - Administration
About The Department
The Office of Graduate and Postdoctoral Affairs (OGPA) within the Biological Sciences Division (BSD) coordinates the administrative efforts of graduate and postdoctoral training in the BSD. OGPA works to facilitate consistency among the programs and departments; identifies and develops commonalities in the areas of financial administration, policy development and implementation, and in the coordination of information sharing among the programs and departments. The goal of OGPA is to recruit high-quality domestic and international trainees, to facilitate their progress during their tenure, and to provide guidance and resources for the management of the training programs in the division. OGPA centrally manages the annual financial aid budget so that all graduate students in the programs are supported equitably and coordinates consistency among the training programs as it relates to training grants submission and oversight.
Job Summary
The job coordinates projects in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long and short term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes moderate knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.
Responsibilities
Develop meaningful, easy-to-understand financial reports for the BSD graduate programs. Conduct quarterly financial analysis and monthly forecasts/projections, creating custom metrics to enhance financial oversight. Lead quarterly financial reviews with leadership, presenting actuals vs. budget and prior-year performance. Partner with training grant PIs and administrators on pre- and post-award management. Ensure financial integrity by identifying and processing journal entries, cost corrections, and payroll transfers, as needed. Streamline and automate reporting to increase efficiency and accuracy. Partner with the Director of Financial Affairs to complete monthly forecasts and the annual operating budget. Support the creation of executive-level presentations by analyzing data and distilling key insights into clear, concise formats. Generates reports on expenditures, funding trends, and student support metrics. Serve as the primary account administrator, delivering professional support in an intensive customer service environment. Analyze and prepare budgets, create accounts, and manage financial allocations, authorizations, and expense monitoring within the accounting system. Prepares monthly reports, reconciles accounts, and resolves using existing procedures, and advises on the financial implications of human resources and student affairs decisions. Collaborate with administrators on procurement processes, allocate expenditures for approval, and assist in communications with funding agencies, subcontractors, and others as directed. Provides professional support as a primary account administrator for account owners in an intensive customer service environment. May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others. Performs other related work as needed.
Education:
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Bachelors degree in finance, accounting, or economics.
Experience:
Minimum of 3 years of related experience and/or training. Experience working in an academic environment or biomedical field.
Technical Skills Or Knowledge:
Advanced skills with the Microsoft Suite, especially Excel. Knowledge of Oracle finance.
Preferred Competencies
Advanced skills with the Microsoft Suite, especially Excel. Knowledge of Oracle is strongly preferred. Experience developing data visualizations and dashboards in PowerBI or Tableau. Ability to work under pressure, manage competing deadlines and priorities in a fast-paced environment. Ability to summarize detailed issues in a concise and structured manner. Ability to comprehend and interpret various financial concepts and principles. Ability to translate complex financial concepts into clear, actionable insights for non-financial stakeholders. Ability to understand and carry out instructions and solve problems in complex situations. Ability to respond to communications from customers in a timely manner. Excellent customer/staff interpersonal skills. Ability to work independently and with a team.
Working Conditions
Hybrid office environment. This role requires regular onsite presence to foster collaboration, engagement, and operational effectiveness, with specific in-office expectations outlined by the department.
Application Documents
Resume (required) Cover Letter (preferred)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled
Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the Universitys good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Other Job function
Job function
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Financial Administrator
role at
University of Chicago 14 hours ago Be among the first 25 applicants Join to apply for the
Financial Administrator
role at
University of Chicago Get AI-powered advice on this job and more exclusive features. About The Department
Department
BSD GPA - Administration
About The Department
The Office of Graduate and Postdoctoral Affairs (OGPA) within the Biological Sciences Division (BSD) coordinates the administrative efforts of graduate and postdoctoral training in the BSD. OGPA works to facilitate consistency among the programs and departments; identifies and develops commonalities in the areas of financial administration, policy development and implementation, and in the coordination of information sharing among the programs and departments. The goal of OGPA is to recruit high-quality domestic and international trainees, to facilitate their progress during their tenure, and to provide guidance and resources for the management of the training programs in the division. OGPA centrally manages the annual financial aid budget so that all graduate students in the programs are supported equitably and coordinates consistency among the training programs as it relates to training grants submission and oversight.
Job Summary
The job coordinates projects in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long and short term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes moderate knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.
Responsibilities
Develop meaningful, easy-to-understand financial reports for the BSD graduate programs. Conduct quarterly financial analysis and monthly forecasts/projections, creating custom metrics to enhance financial oversight. Lead quarterly financial reviews with leadership, presenting actuals vs. budget and prior-year performance. Partner with training grant PIs and administrators on pre- and post-award management. Ensure financial integrity by identifying and processing journal entries, cost corrections, and payroll transfers, as needed. Streamline and automate reporting to increase efficiency and accuracy. Partner with the Director of Financial Affairs to complete monthly forecasts and the annual operating budget. Support the creation of executive-level presentations by analyzing data and distilling key insights into clear, concise formats. Generates reports on expenditures, funding trends, and student support metrics. Serve as the primary account administrator, delivering professional support in an intensive customer service environment. Analyze and prepare budgets, create accounts, and manage financial allocations, authorizations, and expense monitoring within the accounting system. Prepares monthly reports, reconciles accounts, and resolves using existing procedures, and advises on the financial implications of human resources and student affairs decisions. Collaborate with administrators on procurement processes, allocate expenditures for approval, and assist in communications with funding agencies, subcontractors, and others as directed. Provides professional support as a primary account administrator for account owners in an intensive customer service environment. May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others. Performs other related work as needed.
Education:
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Bachelors degree in finance, accounting, or economics.
Experience:
Minimum of 3 years of related experience and/or training. Experience working in an academic environment or biomedical field.
Technical Skills Or Knowledge:
Advanced skills with the Microsoft Suite, especially Excel. Knowledge of Oracle finance.
Preferred Competencies
Advanced skills with the Microsoft Suite, especially Excel. Knowledge of Oracle is strongly preferred. Experience developing data visualizations and dashboards in PowerBI or Tableau. Ability to work under pressure, manage competing deadlines and priorities in a fast-paced environment. Ability to summarize detailed issues in a concise and structured manner. Ability to comprehend and interpret various financial concepts and principles. Ability to translate complex financial concepts into clear, actionable insights for non-financial stakeholders. Ability to understand and carry out instructions and solve problems in complex situations. Ability to respond to communications from customers in a timely manner. Excellent customer/staff interpersonal skills. Ability to work independently and with a team.
Working Conditions
Hybrid office environment. This role requires regular onsite presence to foster collaboration, engagement, and operational effectiveness, with specific in-office expectations outlined by the department.
Application Documents
Resume (required) Cover Letter (preferred)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled
Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the Universitys good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Other Job function
Job function
Finance and Sales Industries
Higher Education Referrals increase your chances of interviewing at University of Chicago by 2x Sign in to set job alerts for Finance Administrator roles.
Chicago, IL $102,000.00-$146,000.00 2 weeks ago Chicago, IL $102,000.00-$146,000.00 2 weeks ago Chicago, IL $102,000.00-$146,000.00 2 weeks ago Structured Finance Account Administrator
Chicago, IL $86,530.00-$101,800.00 13 hours ago Accountant, Real Estate and Workplace Services
Chicago, IL $102,000.00-$146,000.00 1 day ago Accountant - Operational Finance (SourceBlue)
Chicago, IL $82,000.00-$111,000.00 3 days ago Chicago, IL $58,000.00-$80,000.00 6 days ago Senior Director of Finance and Administration
Chicago, IL $170,000.00-$190,000.00 3 days ago Corporate Accountant/ Property Accounting Associate
Chicago, IL $102,000.00-$146,000.00 6 days ago Chicago, IL $56,400.00-$84,600.00 2 weeks ago Office Manager - Business & Accounting Operations
Cicero, IL $85,000.00-$94,000.00 3 weeks ago Project Accountant (Draw Administration)
Chicago, IL $70,000.00-$80,000.00 1 month ago Chicago, IL $55,000.00-$75,000.00 14 hours ago Chicago, IL $55,000.00-$80,000.00 5 days ago Chicago, IL $40,900.00-$91,000.00 4 days ago Chicago, IL $40,900.00-$91,000.00 4 days ago Chicago, IL $65,000.00-$70,000.00 1 month ago Chicago, IL $60,000.00-$80,000.00 4 weeks ago Downers Grove, IL $55,000.00-$62,000.00 1 week ago Chicago, IL $110,000.00-$125,000.00 4 days ago Chicago, IL $120,000.00-$130,000.00 1 week ago Chicago, IL $90,000.00-$105,000.00 1 month ago Chicago, IL $120,000.00-$150,000.00 2 days ago Chicago, IL $60,000.00-$70,000.00 7 months ago Tinley Park, IL $120,000.00-$140,000.00 21 hours ago Chicago, IL $60,000.00-$80,000.00 1 week ago Chicago, IL $70,000.00-$80,000.00 4 weeks ago Northbrook, IL $58,900.00-$80,000.00 2 weeks ago Chicago, IL $61,068.00-$99,403.00 1 week ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr