SAN FRANCISCO SYMPHONY
Executive Assistant to the Chief Philanthropy Officer
SAN FRANCISCO SYMPHONY, San Francisco, California, United States, 94102
Job Details
Job Location Main Location - San Francisco, CA
Salary Range $33.38 - $34.86 Hourly
Description
Executive Assistant to the Chief Philanthropy Officer
Development Department
Work Status:
Full Time
FLSA Status:
Non-exempt
Location of Job:
Davies Symphony Hall
San Francisco, CA
Salary:
$33.38-$34.86
Schedule:
Hybrid
Regular Hours:
9 am-5 pm; intermittent
evenings and weekends
Reports To:
Chief Philanthropy Officer
Supervisory:
No
THE ORGANIZATION
The San Francisco Symphony is among the most adventurous and innovative arts institutions in the United States, celebrated for its artistic excellence, creative performance concepts, award-winning recordings, and standard-setting education and community engagement programs. Since it was established in 1911, the Symphony has grown in acclaim under a succession of distinguished music directors: Henry Hadley, Alfred Hertz, Basil Cameron, Issay Dobrowen, Pierre Monteux, Enrique Jord, Josef Krips, Seiji Ozawa, Edo de Waart, Herbert Blomstedt, Michael Tilson Thomas, and Esa-Pekka Salonen.
The San Francisco Symphony presents more than 200 concerts and presentations annually for an audience of nearly 350,000 in its home of Davies Symphony Hall and around the Bay Area. A cornerstone of its mission, the San Francisco Symphony provides some of the most extensive education and community programs offered by any American orchestra. The Symphony's free music education experiences engage students in grades 1-12 throughout the San Francisco Unified School District (SFUSD), serving more than 25,000 students annually.
In 2001, the SF Symphony became the first American orchestra to launch its own in-house record label SFS Media. Recorded live in concert and engineered at Davies Symphony Hall, SFS Media recordings showcase music by contemporary composers as well as core classical masterworks. San Francisco Symphony radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra's concerts across the country. In 2004, the SF Symphony launched the groundbreaking multimedia Keeping Score series on PBS-TV and the web; the series was made available for unlimited free streaming on the Symphony's YouTube channel in 2020. In 2014, the San Francisco Symphony inaugurated SoundBox, an experimental and eclectic live music series, which takes place in an alternative performance space located backstage at Davies Symphony Hall. In 2023, the San Francisco Symphony partnered with Apple for the launch of a new classical music streaming app, Apple Music Classical, and has since released 15 spatial audio recordings of live concert performances through the app. For its adventurous programming, the Symphony has been honored 19 times by the American Society of Composers, Authors and Publishers, and the Symphony's recordings have garnered France's Grand Prix du Disque and Britain's Gramophone Award, as well as 17 Grammy® Awards.
JOB SUMMARY
The Executive Assistant to the Chief Philanthropy Officer reports to the Chief Philanthropy Officer and is a member of the Development Team. The Executive Assistant focuses primarily on logistical and administrative support for the Chief Philanthropy Officer. The Executive Assistant serves as the primary point of contact for internal and external parties to reach the Chief Philanthropy Officer for logistics and meeting scheduling. The Executive Assistant will also provide support to the Development Team on an as needed basis.
RESPONSIBILITIES Supports the efforts of the Chief Philanthropy Officer. Responsibilities include but are not limited to expense reports, ticketing logistics, travel arrangements, and meeting planning and logistics. Coordinates and maintains the Chief Philanthropy Officer's calendar, including meetings and activities with the Development Team, Leadership Team, Board of Governors and Board Committees, donors, partners and other external constituents. Help manage Chief Philanthropy Officer's email inbox. Draft, edit, and send correspondenceand various documents as needed. Ensure data is added, edited, and audited in Tessitura and relationships between records are accurately noted throughout the database Attend and/or provide staffing for volunteer meetings, events, and concerts as requested. Maintain working knowledge of Development-wide events and protocol to answer Board, donor, or other inquiries on behalf of the department. Recognize opportunities and anticipate organizational needs for the Chief Philanthropy Officer and the broader Development department. Perform additional duties as required by the SFS.
Qualifications
QUALIFICATIONS 2-4 years' experience directly supporting high level development executive leaders. Experience working with senior management, board members, musicians, civic and cultural leaders preferred.
Strong situational awareness; able to handle confidential and sensitive information with discretion. Strong organizational skills, with ability to work independently and manage highly detailed tasks. Ability to handle multiple tasks and priorities, and meet deadlines in a high-volume, fast- paced environment. Excellent communication skills, both written and verbal. Ability to professionally and diplomatically communicate and interact with a wide variety of internal and external stakeholders. Ability to collaborate effectively in a team environment. Advanced knowledge of MSWord, Excel, Outlook. Ability to proofread well and to write with clarity and style. Excellent problem-solving and project management skills.
SUPERVISORY RESPONSIBILITIES None
WORKING RELATIONSHIPS The internal and external constituents with whom this position most frequently interacts include: Development team and other SFS employees Board of Governors members
Donors Other Executive Assistants Chief Philanthropy Officer's external contacts
Job Location Main Location - San Francisco, CA
Salary Range $33.38 - $34.86 Hourly
Description
Executive Assistant to the Chief Philanthropy Officer
Development Department
Work Status:
Full Time
FLSA Status:
Non-exempt
Location of Job:
Davies Symphony Hall
San Francisco, CA
Salary:
$33.38-$34.86
Schedule:
Hybrid
Regular Hours:
9 am-5 pm; intermittent
evenings and weekends
Reports To:
Chief Philanthropy Officer
Supervisory:
No
THE ORGANIZATION
The San Francisco Symphony is among the most adventurous and innovative arts institutions in the United States, celebrated for its artistic excellence, creative performance concepts, award-winning recordings, and standard-setting education and community engagement programs. Since it was established in 1911, the Symphony has grown in acclaim under a succession of distinguished music directors: Henry Hadley, Alfred Hertz, Basil Cameron, Issay Dobrowen, Pierre Monteux, Enrique Jord, Josef Krips, Seiji Ozawa, Edo de Waart, Herbert Blomstedt, Michael Tilson Thomas, and Esa-Pekka Salonen.
The San Francisco Symphony presents more than 200 concerts and presentations annually for an audience of nearly 350,000 in its home of Davies Symphony Hall and around the Bay Area. A cornerstone of its mission, the San Francisco Symphony provides some of the most extensive education and community programs offered by any American orchestra. The Symphony's free music education experiences engage students in grades 1-12 throughout the San Francisco Unified School District (SFUSD), serving more than 25,000 students annually.
In 2001, the SF Symphony became the first American orchestra to launch its own in-house record label SFS Media. Recorded live in concert and engineered at Davies Symphony Hall, SFS Media recordings showcase music by contemporary composers as well as core classical masterworks. San Francisco Symphony radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra's concerts across the country. In 2004, the SF Symphony launched the groundbreaking multimedia Keeping Score series on PBS-TV and the web; the series was made available for unlimited free streaming on the Symphony's YouTube channel in 2020. In 2014, the San Francisco Symphony inaugurated SoundBox, an experimental and eclectic live music series, which takes place in an alternative performance space located backstage at Davies Symphony Hall. In 2023, the San Francisco Symphony partnered with Apple for the launch of a new classical music streaming app, Apple Music Classical, and has since released 15 spatial audio recordings of live concert performances through the app. For its adventurous programming, the Symphony has been honored 19 times by the American Society of Composers, Authors and Publishers, and the Symphony's recordings have garnered France's Grand Prix du Disque and Britain's Gramophone Award, as well as 17 Grammy® Awards.
JOB SUMMARY
The Executive Assistant to the Chief Philanthropy Officer reports to the Chief Philanthropy Officer and is a member of the Development Team. The Executive Assistant focuses primarily on logistical and administrative support for the Chief Philanthropy Officer. The Executive Assistant serves as the primary point of contact for internal and external parties to reach the Chief Philanthropy Officer for logistics and meeting scheduling. The Executive Assistant will also provide support to the Development Team on an as needed basis.
RESPONSIBILITIES Supports the efforts of the Chief Philanthropy Officer. Responsibilities include but are not limited to expense reports, ticketing logistics, travel arrangements, and meeting planning and logistics. Coordinates and maintains the Chief Philanthropy Officer's calendar, including meetings and activities with the Development Team, Leadership Team, Board of Governors and Board Committees, donors, partners and other external constituents. Help manage Chief Philanthropy Officer's email inbox. Draft, edit, and send correspondenceand various documents as needed. Ensure data is added, edited, and audited in Tessitura and relationships between records are accurately noted throughout the database Attend and/or provide staffing for volunteer meetings, events, and concerts as requested. Maintain working knowledge of Development-wide events and protocol to answer Board, donor, or other inquiries on behalf of the department. Recognize opportunities and anticipate organizational needs for the Chief Philanthropy Officer and the broader Development department. Perform additional duties as required by the SFS.
Qualifications
QUALIFICATIONS 2-4 years' experience directly supporting high level development executive leaders. Experience working with senior management, board members, musicians, civic and cultural leaders preferred.
Strong situational awareness; able to handle confidential and sensitive information with discretion. Strong organizational skills, with ability to work independently and manage highly detailed tasks. Ability to handle multiple tasks and priorities, and meet deadlines in a high-volume, fast- paced environment. Excellent communication skills, both written and verbal. Ability to professionally and diplomatically communicate and interact with a wide variety of internal and external stakeholders. Ability to collaborate effectively in a team environment. Advanced knowledge of MSWord, Excel, Outlook. Ability to proofread well and to write with clarity and style. Excellent problem-solving and project management skills.
SUPERVISORY RESPONSIBILITIES None
WORKING RELATIONSHIPS The internal and external constituents with whom this position most frequently interacts include: Development team and other SFS employees Board of Governors members
Donors Other Executive Assistants Chief Philanthropy Officer's external contacts