Indiana University
Event Resource Coordinator (Set-Up Supervisor)
Indiana University, Gary, Indiana, United States, 46409
The Office of Administration team prides itself on excellent customer service, integrity, and honesty. We are centered on teamwork and providing first-rate quality, professional, and responsive management of several units including auxiliary services, facilities services, facilities planning, project management, and real estate services to the campus community and visitors from the surrounding community.
Job Summary
Department-Specific Responsibilities
May perform other operational duties as needed relating to campus events and functions. General Responsibilities
Coordinates the activities of workers involved in providing setup support and hires, trains, and supervises temporary set-up staff Reads and interprets set-up sheets. Works with event management concerning logistical requirements. Oversees and participates in the set-up of meeting rooms, banquet rooms, performance halls, classrooms, outdoor venues and other facilities. Interacts with clients to determine customer needs and resolve problems or concerns. Participates in the clean-up of all venues after events and meetings. May perform custodial duties on a regularly assigned area or on an as needed basis. May maintain database to track usage and location of equipment. Assembles, operates and ensures public address and audio-visual equipment is in good working order. Inspects equipment for defects or damage and notifies maintenance personnel or outside service contractors for repairs. May maintain database to track usage and location of equipment. Consults with supervisor and other personnel to resolve problems, such as facility needs and maintenance, equipment performance, output quality, and work schedules. Trains employees in work and safety procedures and departmental policies. Tracks and manages inventory of tables, chairs, linens, and other supplies and equipment. Reports facility issues and orders supplies as needed. Drives vehicle as needed. Qualifications
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED) WORK EXPERIENCE
Required
4 years of setup/facility support or related experience LICENSES AND CERTIFICATES
Required
Valid driver's license and ability to be insured by Indiana University upon date of hire SKILLS
Required
Ability to work in a safe and efficient manner Ability to interpret and follow oral and written instructions Knowledge of materials, methods, and the tools used to perform job duties Ability to operate the machinery and equipment used in area of expertise including Public Address systems, audio-visual equipment, spotlights, projectors, screens, overheads, cordless microphones, electrical lighting equipment, and other basic hand tools Ability to interpret blue prints or other sketches and drawings Ability to operate a computer Preferred
Knowledge of administrative, scheduling, or tracking computer programs (Ex. Microsoft Outlook and Excel) Working Conditions / Demands
This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
IU Northwest Campus
Gary, Indiana
Advertised Salary
Up to $21.00 per hour based on experience
Work Hours
This role may require work on weekends or non traditional hours as the campus event schedule dictates.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Operations
Job Family: Events Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support Telephone: 812-856-1234
Apply for Job
Staff Positions Sign In New User Enable Screen Reader Mode
Job Summary
Department-Specific Responsibilities
May perform other operational duties as needed relating to campus events and functions. General Responsibilities
Coordinates the activities of workers involved in providing setup support and hires, trains, and supervises temporary set-up staff Reads and interprets set-up sheets. Works with event management concerning logistical requirements. Oversees and participates in the set-up of meeting rooms, banquet rooms, performance halls, classrooms, outdoor venues and other facilities. Interacts with clients to determine customer needs and resolve problems or concerns. Participates in the clean-up of all venues after events and meetings. May perform custodial duties on a regularly assigned area or on an as needed basis. May maintain database to track usage and location of equipment. Assembles, operates and ensures public address and audio-visual equipment is in good working order. Inspects equipment for defects or damage and notifies maintenance personnel or outside service contractors for repairs. May maintain database to track usage and location of equipment. Consults with supervisor and other personnel to resolve problems, such as facility needs and maintenance, equipment performance, output quality, and work schedules. Trains employees in work and safety procedures and departmental policies. Tracks and manages inventory of tables, chairs, linens, and other supplies and equipment. Reports facility issues and orders supplies as needed. Drives vehicle as needed. Qualifications
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED) WORK EXPERIENCE
Required
4 years of setup/facility support or related experience LICENSES AND CERTIFICATES
Required
Valid driver's license and ability to be insured by Indiana University upon date of hire SKILLS
Required
Ability to work in a safe and efficient manner Ability to interpret and follow oral and written instructions Knowledge of materials, methods, and the tools used to perform job duties Ability to operate the machinery and equipment used in area of expertise including Public Address systems, audio-visual equipment, spotlights, projectors, screens, overheads, cordless microphones, electrical lighting equipment, and other basic hand tools Ability to interpret blue prints or other sketches and drawings Ability to operate a computer Preferred
Knowledge of administrative, scheduling, or tracking computer programs (Ex. Microsoft Outlook and Excel) Working Conditions / Demands
This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
IU Northwest Campus
Gary, Indiana
Advertised Salary
Up to $21.00 per hour based on experience
Work Hours
This role may require work on weekends or non traditional hours as the campus event schedule dictates.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Operations
Job Family: Events Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support Telephone: 812-856-1234
Apply for Job
Staff Positions Sign In New User Enable Screen Reader Mode