Liberty Personnel Services, Inc.
Accounts Payable Specialist - Law Firm - Chicago - Hybrid - $60-72k
Our law firm client is seeking a meticulous and experienced Accounts Payable Specialist to join their team. The ideal candidate will possess a strong understanding of accounts payable processes within a law firm or professional services environment, and will ideally be proficient in utilizing legal-specific accounting software, preferably Aderant, Elite, or 3E.
Responsibilities:
- Accurately process a high volume of vendor invoices, ensuring proper coding, approvals, and documentation.
- Match invoices to purchase orders and receiving reports, resolving discrepancies as needed.
- Verify vendor information, including tax identification numbers and payment terms.
- Enter invoices into the accounting system (Aderant, Elite, or 3E) with precision and efficiency.
- Payment Processing:
- Prepare and process payments via check, ACH, and wire transfer, adhering to established payment schedules.
- Ensure timely and accurate payment of vendor invoices to maintain positive vendor relationships.
- Reconcile vendor statements and resolve any payment discrepancies.
- Maintain accurate vendor records and contact information.
- Respond to vendor inquiries regarding payment status and invoice discrepancies in a professional and timely manner.
- Assist with vendor onboarding and maintain positive vendor relationships.
- Expense Reporting:
- Process employee expense reports, ensuring compliance with firm policies and procedures.
- Verify expense documentation and ensure accurate coding and approval.
- Month-End Closing:
- Assist with month-end closing procedures, including preparing accruals and reconciliations.
- Generate and distribute accounts payable reports as needed.
- Software Proficiency:
- Demonstrate proficiency in utilizing legal-specific accounting software, Aderant, Elite, or 3E (required) .
- Utilize other relevant software, such as Microsoft Excel, for data analysis and reporting.
- Other duties as assigned.
Qualifications:
- Experience handling high volume accounts payable, preferably within a law firm or professional services environment.
- Proven experience working with legal-specific accounting software, Aderant, Elite, or 3E is preferred.
- Strong understanding of accounts payable principles and procedures.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Associate's or Bachelor's degree in accounting, finance, or a related field preferred.
To apply, please send your resume and references to .
Liberty Personnel Services, Inc.
300 Conshohocken State Road, Suite 750