Legal Administrative Assistant Job at Lawyers On Demand, a Consilio Company in S

Job Description

Lawyers on Demand, a Consilio Company, is currently seeking a contract LEGAL ADMINISTRATIVE ASSISTANT to support one of our prestigious LAW FIRM clients for an ON SITE temporary assignment in San Francisco, CA.

Responsibilities

• Provide administrative and litigation support to attorneys, including calendar management, travel coordination, and expense processing.
• Maintain lawyers’ time in Intapp Time, proofread and submit finalized time to Accounting on a daily basis unless client directs otherwise. Maintain knowledge of client requirements for billing and prepare client billing as required. Prepare New Business Matter and update list of client/matter codes. Maintain and follow through on all client billing matters.
• Establish and maintain records of documentation in a searchable electronic format (hard copies only when necessary). File hard copy data and documents as necessary in a timely manner. Retrieve information from storage as requested. Send paper files to storage on a periodic basis. Use Records Management System to process files for storage and retrieval.
• Organize and manage records and client files in both physical and electronic formats; ensure timely retrieval and archiving.
• Enter and track attorney’s time daily; assist with billing preparation to meet monthly deadlines.
• Maintain confidentiality and professionalism while communicating with clients, staff, and external parties.

Requirements

• Need a high school diploma required; bachelor’s degree preferred.
• Minimum of 5 years of prior legal experience; litigation experience required.
• Proficient in legal technology platforms including iManage, MS Office, InTapp, InTapp Time, 3E, and Chrome River.
• Strong written and verbal communication skills.
• Exceptional attention to detail and ability to work efficiently in a fast-paced environment.
• Proven ability to prioritize tasks, meet deadlines, and manage a high-volume workload.
• Professional demeanor with excellent interpersonal and organizational skills.
• Ability to maintain and safeguard confidential information with integrity.
• Strong critical thinking, judgment, and decision-making skills under pressure.
• Proven demonstrated adaptability with new tools, technologies, and office equipment.

LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better and we encourage all applicants, including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things together.

Company Description

Lawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.