Illinois Public Health
HR Generalist Job at Illinois Public Health in Chicago
Illinois Public Health, Chicago, IL, US, 60290
Open Date
8/26/2025
About the Organization
At IPHI, we collaborate to advance health justice through equitable policy, systems, and institutional change. We lead and foster multi-sector partnerships and transformative initiatives that address health disparities, particularly for those communities that are historically marginalized. With a deep commitment to equity, we envision a future where all communities have a fair and just opportunity to be healthy and thrive.
IPHI supports this mission through a variety of strategies, including the facilitation and convening of cross-sector coalitions, training and technical assistance, policy advocacy, community engagement, and information sharing. Our work strengthens public health systems, influences equitable policies, and builds capacity for sustainable change at the community, institutional, and systems levels.
We are looking for individuals who are passionate about health equity, systems transformation, and collaborative approaches to public health. If you're driven by a commitment to justice, community-led change, and strategic action, we invite you to explore opportunities to join our team.
Please visit www.iphionline.org for more information about IPHI.
Description
JOB SUMMARY:
The HR Generalist is responsible for overseeing both the day-to-day human resources functions and the administrative operations of the physical office space. This role ensures compliance with HR policies, benefits administration, and employee lifecycle processes, and fosters a supportive, equitable, and organized workplace. The HR Generalist provides cross-functional support to staff and leadership while stewarding a culture of accountability, trust, and inclusion. This position requires proactive problem-solving, confidentiality, and strong project and people management skills.
This position is full-time, exempt, and reports to the Chief Operating Officer. IPHI's standard work week is 37.5 hours.
The IPHI operates in a dynamic funding environment, and the availability of specific program funding may evolve over time. While the position you are applying for is currently supported by existing funding, future changes in funding sources could impact the associated program. IPHI is committed to supporting our staff and will work to transition employees into other programs within the organization should program funding shift. We value transparency and open communication and will keep employees informed of any significant funding developments that may affect their positions.
To apply: Complete applications must include a resume, cover letter, and completion of an online questionnaire. Only complete applications will be reviewed. The cover letter should compare your qualifications, experiences, and interests to the duties, responsibilities, and qualifications listed below for the position. Applications will be considered on a rolling basis until the position is filled.
DUTIES AND RESPONSIBILITIES:
General
Position Requirements
QUALIFICATIONS
Compensation: This position offers a salary range of $83, 400 - $107,291per year, depending on experience and qualifications.
Benefits: IPHI offers competitive benefits, including multiple health plan options, dental, vision, employer-paid disability and life insurance, flexible spending accounts, and a 401(k) with employer matching. Employees also receive PTO, paid parental leave, and an Employee Assistance Program, 15 paid holidays, including a week off in December.
Location: This position is located in Chicago. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday, Wednesday, or Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within Chicago, the suburbs, and Illinois. Occasional overnight travel within Illinois or nationally for conferences and training may be required.
COVID Protocols: Ongoing COVID safety protocols are in place. Although we do not require wearing a mask in our office, we do provide KN95 masks to be worn in our common spaces or when working with others, should you want to engage in mask wearing.
Starting Date: Immediate.
Full-Time/Part-Time
Full-Time
Exempt/Non-Exempt
Non-Exempt
Location
Main Office
Start Date
EOE Statement
IPHI recognizes and values multiple pathways to professional experience and education. We encourage candidates to share relevant experiences that demonstrate their qualifications. This may include demonstrated leadership successes, progressive career growth and leadership roles, content expertise, thought leadership, and relevant experiential learning. We welcome applicants with lived experience related to our program focus areas. Your perspective and insight are vital to advancing our mission of health justice.
IPHI'S COMMITMENT TO EQUAL OPPORTUNITY EMPLOYMENT
IPHI is committed to fostering, cultivating, and preserving a diverse, equitable, and inclusive culture in the workplace. We believe that diversity, equity, and inclusion are core to IPHI's mission and the well-being of our staff and the communities we serve. Our workplace is one where team members feel valued and respected regardless of actual or perceived gender identity or expression, race (including traits associated with race such as hair type, texture, or style), color, ethnicity, national origin, ancestry, age, family or marital status, family responsibilities, pregnancy (including childbirth or related medical conditions), reproductive health decisions, religion, socio-economic status, sex, sexual orientation, education, disability (including association with someone who has a disability), genetic information, citizenship status, work authorization status, order of protection status, military or veteran status (including unfavorable discharge from military service), or any other characteristic protected by local, state, or federal law.
Visit www.iphionline.org for more information about IPHI.
This position is currently accepting applications.
8/26/2025
About the Organization
At IPHI, we collaborate to advance health justice through equitable policy, systems, and institutional change. We lead and foster multi-sector partnerships and transformative initiatives that address health disparities, particularly for those communities that are historically marginalized. With a deep commitment to equity, we envision a future where all communities have a fair and just opportunity to be healthy and thrive.
IPHI supports this mission through a variety of strategies, including the facilitation and convening of cross-sector coalitions, training and technical assistance, policy advocacy, community engagement, and information sharing. Our work strengthens public health systems, influences equitable policies, and builds capacity for sustainable change at the community, institutional, and systems levels.
We are looking for individuals who are passionate about health equity, systems transformation, and collaborative approaches to public health. If you're driven by a commitment to justice, community-led change, and strategic action, we invite you to explore opportunities to join our team.
Please visit www.iphionline.org for more information about IPHI.
Description
JOB SUMMARY:
The HR Generalist is responsible for overseeing both the day-to-day human resources functions and the administrative operations of the physical office space. This role ensures compliance with HR policies, benefits administration, and employee lifecycle processes, and fosters a supportive, equitable, and organized workplace. The HR Generalist provides cross-functional support to staff and leadership while stewarding a culture of accountability, trust, and inclusion. This position requires proactive problem-solving, confidentiality, and strong project and people management skills.
This position is full-time, exempt, and reports to the Chief Operating Officer. IPHI's standard work week is 37.5 hours.
The IPHI operates in a dynamic funding environment, and the availability of specific program funding may evolve over time. While the position you are applying for is currently supported by existing funding, future changes in funding sources could impact the associated program. IPHI is committed to supporting our staff and will work to transition employees into other programs within the organization should program funding shift. We value transparency and open communication and will keep employees informed of any significant funding developments that may affect their positions.
To apply: Complete applications must include a resume, cover letter, and completion of an online questionnaire. Only complete applications will be reviewed. The cover letter should compare your qualifications, experiences, and interests to the duties, responsibilities, and qualifications listed below for the position. Applications will be considered on a rolling basis until the position is filled.
DUTIES AND RESPONSIBILITIES:
General
- Manages the talent acquisition, recruitment, and interview process in partnership with the COO, hiring manager, and HR Assistant
- Manages and investigates HR-related internal complaints and recommends next steps and follow-up to the COO
- Administers and answers questions concerning IPHI benefits, including Open Enrollment
- In partnership with the CEO/COO/CFO, researches and ensures market accuracy for compensation plans
- In partnership with the HR assistant, processes required documents for Short-Term and Long-Term Disability with insurance providers to ensure accurate record keeping and proper deductions. Completes all follow-ups concerning LTD/STD
- In Partnership with the HR assistant, maintains HR and I-9 files; Completes Forms I-9; verifies I-9 documentation
- Supports special projects assigned by the CEO/COO
- Assist the Senior IT and Office Manager with daily tasks, including maintenance, organization, and functionality of the office space
- Gathers mail from Senior IT and Office Manager; scans items to the COO
- Assist the Senior Office Manager with the tracking of inventory of office and kitchen supplies; processes orders as needed
- Supports coordination of onsite staff meetings, retreats, and all-staff gatherings with the HR Assistant and Senior IT and Office Manager
- Manages IPHI's Leadership develop groups and supports the growth and development of leaders at IPHI
- Maintains excellent customer service and responsiveness to staff needs
- Champions a positive organizational culture aligned with IPHI's mission and values
- Prioritizes the growth and success of team members; empowers team members and demonstrates leadership attributes
- Exhibits empathy and self-awareness to foster trust and collaboration within the team
- Uses Asana to organize, project manage, and maintain all HR tasks and properly assigns tasks and due dates
- Participates in the development and attends organizational-wide activities
- Ensures Organizational-wide HR training compliance for Federal, State, and City requirements
- Ensures compliance with labor regulations
- Promotes HR programs to create an efficient, equitable, conflict-free work environment
- In partnership with the COO and Leadership team creates, develops and implements organizational policies and procedures to ensure organizational compliance, uniformity, accountability, and ease
- Assist with the development of all organizational event agendas and activities in partnership with the HR assistant, COO and/or CEO
- Prepares correspondence and shares organizational communications for HR-related items as requested
- Exhibits clear, direct, and respectful communication; actively listens and seeks to understand project, program, team, and organizational needs
- Assists with the preparation of the performance review process and ensures that reviews are filed in the appropriate employee HR file
- Provides support to employees on various HR-related topics
- Performs customer service functions by answering employee requests and questions
- Ensures confidentiality and integrity of sensitive information
- Manages and maintains relationships with our account representatives from OneDigital and Paychex
- Tracks and deposits incoming checks using the bank deposit system
- Ensures that all All-Staff retreats and organization-wide events are managed under budget
- Reconciles all benefits statements in partnership with the Finance team and our Benefits broker, ensuring billing accuracy
- Manages all organizational-wide stipends, including the wellness and professional development stipends
- Partners with the payroll team to manage and ensure accuracy of payroll
- Tracks the status of candidates in Paychex and internal systems and responds with follow-up letters and correspondences through the recruiting process
- Partners with the HR Assistant to schedule meetings and interviews as requested by the hiring manager.
- Prepares new-employee files in partnership with the HR Assistant.
Position Requirements
QUALIFICATIONS
- Bachelor's degree REQUIRED or equivalent of 4 yrs or Masters degree preferred (HR, Public Health, Business Administration, or related field)
- Minimum 8 yrs of HR and administrative/office operations experience required
- SHRM-CP or PHR strongly preferred
- Experience in a nonprofit or public health organization is a plus
- High aptitude in problem-solving and critical thinking
- High attention to detail and discretion with confidential information
- Uses resourcefulness in addressing obstacles and seeks support when needed; Balances independent problem solving with knowing when to escalate issues
- Excellent written, oral communications, and interpersonal skills; ability to listen and assess the interests of various audiences and communicate complex or new ideas in person and in writing
- Strong organizational skills, including a sense of urgency to set priorities, juggle multiple tasks, organize time effectively, conduct research, and identify resources for projects
- Understanding of general HR laws, compliance, policies, and procedures
- Ensures compliance with employment/labor laws for various states
- Strong commitment to justice, equity, diversity, and inclusion
- Personal qualities of integrity, accountability, credibility, results-driven, and customer service are important
- Takes responsibility for own work, including ownership of results and problems. Embraces performance expectations and holds oneself accountable to commitments to keep all HR conversations confidential
- Ability to pay close attention to detail, focusing on accuracy and quality without losing sight of the bigger picture (focusing on the synthesis of near-term actions and long-term vision)
- Comfort with various remote applications given a hybrid work environment where staff may telework 3 days per week: Zoom, MS Teams, Asana, SharePoint, Salesforce, and various project management tools
- The position is full-time, exempt, 37.5 FTE hours per week
- Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday
- Must be able to move about the office to access files and supplies
- This position may entail occasional work in the evenings or on weekends and requires occasional travel for one or more nights from time to time
- This position is located in Chicago and will require adherence to our hybrid schedule
Compensation: This position offers a salary range of $83, 400 - $107,291per year, depending on experience and qualifications.
Benefits: IPHI offers competitive benefits, including multiple health plan options, dental, vision, employer-paid disability and life insurance, flexible spending accounts, and a 401(k) with employer matching. Employees also receive PTO, paid parental leave, and an Employee Assistance Program, 15 paid holidays, including a week off in December.
Location: This position is located in Chicago. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday, Wednesday, or Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within Chicago, the suburbs, and Illinois. Occasional overnight travel within Illinois or nationally for conferences and training may be required.
COVID Protocols: Ongoing COVID safety protocols are in place. Although we do not require wearing a mask in our office, we do provide KN95 masks to be worn in our common spaces or when working with others, should you want to engage in mask wearing.
Starting Date: Immediate.
Full-Time/Part-Time
Full-Time
Exempt/Non-Exempt
Non-Exempt
Location
Main Office
Start Date
EOE Statement
IPHI recognizes and values multiple pathways to professional experience and education. We encourage candidates to share relevant experiences that demonstrate their qualifications. This may include demonstrated leadership successes, progressive career growth and leadership roles, content expertise, thought leadership, and relevant experiential learning. We welcome applicants with lived experience related to our program focus areas. Your perspective and insight are vital to advancing our mission of health justice.
IPHI'S COMMITMENT TO EQUAL OPPORTUNITY EMPLOYMENT
IPHI is committed to fostering, cultivating, and preserving a diverse, equitable, and inclusive culture in the workplace. We believe that diversity, equity, and inclusion are core to IPHI's mission and the well-being of our staff and the communities we serve. Our workplace is one where team members feel valued and respected regardless of actual or perceived gender identity or expression, race (including traits associated with race such as hair type, texture, or style), color, ethnicity, national origin, ancestry, age, family or marital status, family responsibilities, pregnancy (including childbirth or related medical conditions), reproductive health decisions, religion, socio-economic status, sex, sexual orientation, education, disability (including association with someone who has a disability), genetic information, citizenship status, work authorization status, order of protection status, military or veteran status (including unfavorable discharge from military service), or any other characteristic protected by local, state, or federal law.
Visit www.iphionline.org for more information about IPHI.
This position is currently accepting applications.