Career Group is hiring: Executive Assistant in San Francisco

Our client, a vibrant community hub in San Francisco, is seeking an Executive Assistant who will play a vital role in supporting the Executive Director and senior leadership at the Community Center. This individual will serve as a trusted partner, ensuring smooth day-to-day operations by managing complex schedules, coordinating meetings and events, handling correspondence, and anticipating the needs of leadership. This is a dynamic role that requires exceptional organizational skills, clear communication, and the ability to thrive in a fast-paced, mission-driven environment.

**Please note this is an on-site, 3-month contract based in San Francisco, CA. Pay will be $40-$42/hr.**

Key Responsibilities:

• Provide high-level support to the Executive Director, including calendar, travel, and schedule management.
• Serve as the first point of contact for internal and external stakeholders, ensuring timely communication and a welcoming tone.
• Draft, review, and edit correspondence, reports, and presentations on behalf of leadership.
• Coordinate logistics for board meetings, staff meetings, and community events, including agendas, materials, space setup, and hospitality.
• Manage confidential records, files, and documents with discretion.
• Track and reconcile expenses, process invoices, and support budget oversight.
• Assist with community engagement efforts, including donor communication, newsletters, and outreach support.
• Partner with program staff to ensure alignment of executive priorities with community initiatives.
• Anticipate leadership needs, proactively identifying solutions and opportunities for efficiency.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Proven experience providing executive-level administrative support.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail, with the ability to prioritize competing demands.
• Proficiency with Microsoft Office Suite, Google Workspace, and CRM/database tools (Salesforce experience a plus).
• High level of discretion in handling sensitive and confidential information.
• Ability to remain calm and solutions-oriented in a fast-paced environment.

Please submit your resume for immediate consideration!

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